Success

APRIL 12, 2022

Slack also supports video calls with screen share features and integrations with outside organizations via a tool called Slack Connect. If you are doing any kind of serious project collaboration, you will likely need more than the free version. The Pro version of Slack, which the company says is ideal for small teams, costs $6.67

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Collaborate Google Docs Google 2022 326

Office Dynamics

JUNE 25, 2013

Studies show workers spend up to 30 minutes a day organizing their work areas. Why do you need these tips on how to organize your desk ? It can impact your career,” says Liz Davenport, a professional organizer. When we are not organized, It takes longer to find the item we need. Love the “round file!”

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Cubicle Fax Filing Stress 100

Success

JUNE 19, 2022

While you’re certainly capable of answering the telephone, filing and ordering supplies, why waste your time on drudgery that almost anyone could do? If it’s answering the phone, you should have a script. She recommends using sites like Asana.com or Evernote.com for managing projects. com , are—as the name suggests—global.

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Elance Suppliers Mentoring Payroll 290

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

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Filing Google Docs 2008 Microsoft Word 100

Office Dynamics

AUGUST 19, 2013

It is no secret that you work more efficiently, are more motivated and less stressed out when your workplace is well organized. Evernote is software designed for note taking and archiving, which is available for iPhone, iPad, Android, Windows Phone, as well as for OS X and Microsoft. You can also include file attachments.

Project Management 100

Project Management Collaborate Health Calendars 100

Stephanie LH Calahan

JANUARY 26, 2011

Productive & Organized Home Contribute to P&O!   The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too.

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Central Desktop Basecamp Google Docs Management 100

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Tools of the Trade Familiarize them with the essential programs and platforms used by the company (project management, file management, internal communications, virtual meeting platforms, etc.),

Training 52

Training Policies Mentoring Project Management 52

Stephanie LH Calahan

DECEMBER 23, 2009

Productive & Organized Home Contribute to P&O! Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Archive Network with Steph Is This You?

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Stephanie LH Calahan

FEBRUARY 10, 2010

Productive & Organized Home Contribute to P&O! » Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable. 

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Office Organization Success

FEBRUARY 26, 2010

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create. In your main client folder.

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Filing Staples Fax Email 100

Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. To make sure your remote group of employees accomplishes everything they need to do will require a great deal of transparency on their part about their projects and tasks.

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BMT Office Administration

OCTOBER 4, 2022

An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. This type of employee monitoring is excellent for project management, as it makes tracking progress on individual tasks a breeze. Time tracking and file tracking.

Filing 52

Filing 2020 Suppliers Social Media 52

Office Dynamics

APRIL 21, 2017

Tackle Stretch Projects. Nothing is more exciting than a project that challenges your capabilities. These kinds of projects give you goals that are outside the normal, everyday realm. Offer to own that project that no one else wants to do. Consider the impact you have on your executive and the organization as a whole.

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Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away.

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Calendars Administrative Professionals PowerPoint Skills 325

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. With less time-consuming, mundane tasks on our plate, we’re suddenly free to pursue higher-value projects that require human intelligence. In fact, it enhances it. But what does this look like in practice?

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Administrative Professionals Social Media 2025 Mentoring 98

Productivityist

SEPTEMBER 20, 2021

Unfortunately, these essential business tools can be challenging to organize, especially as your company grows and you balance work and home life. Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Trello allows you to arrange meetings, set deadlines, and organize tasks.

Doodle 52

Doodle Microsoft Outlook Calendars Collaborate 52

Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.  What are the key projects to be completed this year?   Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.

Filing 100

Filing AT&T Networking Phones 100

Admin Awards

JANUARY 19, 2021

I learned about Black Admin Magic, Nadine’s organization while working the Polls this year with an Executive Assistant who was a proud member of the organization, which I had never heard of before. We must have organizations set aside for supporting the #culture, no matter the profession. Be an ally! Always check-in.

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Interviewing Administrative Professionals 2020 Gifts 98

Office Organization Success

MARCH 30, 2013

Recently I held a laser consulting call with a client, and she basically came on the phone and said to me, “Tracey, I’m surrounded by paper. I don’t even know where to start to get organized.”. Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. Sound familiar?

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UPS Filing Social Media Stress 100

Clutter Coach

DECEMBER 15, 2017

Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in. Again, it works best with a good filing system. Divide it up into categories like to do list and file.

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Filing Expenses 2016 AT&T 100

Office Dynamics

APRIL 8, 2016

Here are some tips and key questions to ask managers and executives as requests for your time are made throughout the week: When possible ask that projects and tasks be given to you verbally so you can ask clarifying questions and better understand the work that is being given to you. Find out who else has information related to the project.

Management 100

Management Administrative Professionals International Mentoring 100

BMT Office Administration

OCTOBER 10, 2022

From secretly checking social media to focusing on less critical work tasks to avoid starting a crucial project – there are many different types of procrastination. How can you remedy this issue at your organization? Online Procrastination. What’s that? The Primary Reasons Why People Procrastinate at Work.

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Management Self Esteem Social Media AT&T 125

Clutter Coach

JANUARY 18, 2019

I also see the utility of having folders for work projects if you find yourself constantly referring back to email conversations for information not recorded elsewhere, or it’s important to have an immediately available paper trail. You can apply this to physical paper files too. Mine are organized by topic and that’s it.

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Clothes Filing AT&T Email 100

Ian's Messy Desk

OCTOBER 7, 2013

Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred , recycle , refer, toss, etc.

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Calendars Filing Phones UPS 100

Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! The question is, “How do I prioritize and organize my tasks? When does it ever end? Well, you are not alone.

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Microsoft Outlook 2008 2007 Cubicle 100

Worxbee

AUGUST 30, 2022

Here’s a short list of things EAs can do: Screening or making phone calls Scheduling or moving meetings Planning a business trip to meet with clients Bookkeeping or budgeting Completing paperwork Initial brainstorming on new projects Two heads are better than one It’s easier to remember or collaborate when two heads are involved.

Agenda 52

Agenda Collaborate Budget Meeting Planning 52

Clutter Coach

JANUARY 19, 2016

Okay, maybe in your daily life following a checklist won’t save lives, but it can insure that your project doesn’t go belly up because you forgot one small detail. Here’s a sample checklist for leaving the house, based on one in the book ADD-Friendly Ways to Organize Your Life. Pack briefcase with files or paperwork.

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2012 Filing AT&T Promotion 100

Musings of a High-Level Executive Assistant

JULY 30, 2012

My boss hired me to help them get organized. So the task at hand is tackling the unread emails and sorting them as follow up, projects, inquiries, factory orders, catalog etc. They want to print them out and organized that way, but there are over a thousand emails. You have been tasked with a major project.

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Email Staples Filing Goals 40

Office Dynamics

AUGUST 16, 2018

From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan. If your executive mentions a new project or talk force they will be working with, ask them to tell you more about the mission and the people. I physically keep things organized. Be curious.

Mentoring 189

Mentoring Skills Learning IAAP 189

Worxbee

FEBRUARY 20, 2023

Admins are essential to providing leaders organize strategies for long-term success by taking on the tedious tasks that cause bottlenecks, allowing leaders to “keep the main thing, the main thing.” You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls.

Administrative Professionals 52

Administrative Professionals Stress Email Budget 52

Stephanie LH Calahan

FEBRUARY 11, 2011

Productive & Organized Home Contribute to P&O! Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. Thanks to Ellen Limes of Organized By L 5.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

APRIL 1, 2011

  He picked up a piece of paper that contained a name and phone number of a contact.    He told me that his next action was to make a phone call to that person for a project they were working on together.    So, the next action was not the phone call, it was the research. . 

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Filing Phones AT&T Email 100

Recruit CRM

FEBRUARY 5, 2019

Reply with your phone number and I’ll get back to you. Reply with your phone number and I’ll get back to you. If you’re interested in exploring this opportunity and learning more about the compensation, benefits & culture, reply to this email with your phone number and the time you’d like me to call you. Best regards, 2.

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Email Agencies Phones Project Management 64

Eat Your Career

JANUARY 23, 2020

The one-to-one relationship that existed in the past isn’t necessary or realistic for all executives in all organizations. But for those who have spent a few years in leadership, and have really evaluated the best use of their time and the value they deliver to the organization, it’s a no brainer to delegate these items to an assistant.

Training 191

Training 2024 Administrative Training Management 191

Clutter Coach

OCTOBER 20, 2017

Back in podcast 17 I talked about how you can make your office less boring and conventional by outfitting it with patterned file folders and a tape dispenser shaped like an animal. Over the years, I’ve amassed tons of organizing ideas, plus information about habit formation, reaching goals, human behavior and psychology.

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AT&T Medical Google Facebook 100

On The Job

FEBRUARY 19, 2015

Daniel Levitin, a neuroscientist, psychologist and author of “ The Organized Mind: Thinking Straight in the Age of Information Overload, ” says that while we’re all faced with “an unprecedented amount of information to remember,” most of us are still trying to “keep track of things using the systems that were put in place in a pre-computerized era.”

Filing 100

Filing 2011 Stress Email 100

On The Job

OCTOBER 25, 2010

On the job, your work space is tidy and well maintained, with all your projects lined up like neat little soldiers. But while co-workers see you as the poster child of organization, you hide a dirty little secret: Your home office looks like a typhoon just hit. Files are scattered. Consider: 1. Be clear on your purpose.

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