Professional Assistant Blog

OCTOBER 9, 2008

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called?

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Practically Perfect PA

DECEMBER 17, 2015

Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. If you need some tips on how to do this, Activia has a detailed guide on why developing and sticking to a system is important and how you can get started and get the most out of your day. Write everything down.

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Office Dynamics

APRIL 8, 2016

However, after a recent turn of events such as staffing vacancies and promotions, I have found myself providing administrative support to several other key managers while we recruit for vacant positions. email, instant chat, phone, text messaging, etc.). For nearly a decade, I primarily supported one person—the CEO.

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Management Administrative Professionals International Mentoring 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section.

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Fax Phones International 2008 100

Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? I am one of these people.

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Filing 2008 Google Docs Cubicle 100

All Things Admin

JULY 27, 2022

Turn off forwarding on phones. Check tickler files. You might have a checklist for travel planning, one for event planning, one for preparing for quarterly board meetings, and one for ordering office supplies. Start creating yours today and watch how much more productive you become! Check voice messages. Log into PC.

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Mentoring Administrative Professionals Travel 2022 98

Professional Assistant Blog

JANUARY 9, 2008

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format.

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2007 Filing Microsoft Excel Microsoft Word 100

Professional Assistant Blog

JANUARY 17, 2008

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ?

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Practically Perfect PA

JANUARY 21, 2014

I really recommend setting up some standard replies to frequent requests such as dinner invites, events details and sales requests. Obvious messages for an assistant to deal with are sales, dinner / event invitations; in fact anything to do with their diary, thank you notes for free gifts or corporate hospitality.

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Professional Assistant Blog

NOVEMBER 25, 2009

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? Try as I may, but she annoys the heck out of me.

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Cubicle Gossip 2008 Google Docs 100

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away.

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Calendars Administrative Professionals PowerPoint Skills 325

Success

JANUARY 17, 2023

Finding your “why” is far more important than asking “how to” because once you find the why, you’ll find the way. But if you want to access the information at a later date, then highlight, underscore, flag, bookmark, use sticky notes or keep a separate file with the information you want at your fingertips after you’ve set the book down.”.

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Social Media Goals Filing 2018 237

Clutter Coach

NOVEMBER 1, 2018

Here’s how to start. Figuring out how to start is often the hardest part of decluttering. Here how to do phase one. Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it.

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Filing Business Cards Calendars AT&T 100

Office Dynamics

JUNE 3, 2013

I am going to share with you my tips from experience on both sides of the desk on how to plan business travel. Any issues or events in arriving city that could affect leader’s travel into the city or when he arrives or departs city. Main contact''s cell phone number (for emergencies or in-transit arrival delays or changes).

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Professional Assistant Blog

JANUARY 21, 2008

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

AUGUST 30, 2007

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation.

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PowerPoint Google Docs Cubicle 2008 100

Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. However, doing so can lead to scheduling conflicts and forgotten events. But once you learn how to use the interface, it is compelling. Additionally, Monday also supports file sharing between various parties.

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Doodle Microsoft Outlook Calendars Collaborate 52

Professional Assistant Blog

SEPTEMBER 9, 2008

Home About Me Advertise How to Lose a Customer and a Few More! By The Professional Assistant on Tuesday, September 09, 2008 Filed Under: Client Service D o you find that people are passing calls and e-mails from person to person, getting the client more and more frustrated? Having Trouble Planning A "Non-Religious" Office Party?

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2008 Customer Service Cubicle Google Docs 100

Professional Assistant Blog

AUGUST 26, 2007

Home About Me Advertise How to Create Mail Merge Letters By The Professional Assistant on Sunday, August 26, 2007 Filed Under: MS-Access , MS-Excel , MS-Outlook E ver have trouble doing a mail merge in Microsoft Word? If you are choosing contacts from Excel, select the file and the particular sheet that they are on.

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Microsoft Word 2008 Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 7, 2007

Home About Me Advertise How to Hold Effective Meetings By The Professional Assistant on Friday, September 07, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity H ave you ever wondered why you have so many meetings to attend and most of the time, you feel that you dont have a need to be there?

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2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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Microsoft Outlook 2008 2007 Cubicle 100

Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. Indeed, this is not your mother’s admin role anymore.” I’ve had one 2.5%

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Professional Assistant Blog

AUGUST 25, 2007

Home About Me Advertise How to Write Effective E-mails By The Professional Assistant on Saturday, August 25, 2007 Filed Under: A re you the type of person that likes to ramble on and on about something? Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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2008 Cubicle 2007 Google Docs 100

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls. Yes, we do think of ourselves as more of a personal assistant and not just a digital filing cabinet. Here's a link to a blog post with further detail about how to use Springpad for productivity.

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Interviewing Microsoft Outlook Restaurants Calendars 100

Clutter Coach

APRIL 5, 2016

Figuring out how to start is often the hardest part of decluttering. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. Your to-do list can be in a notebook, on a pad of paper, in your PDA, a whiteboard, on your phone; wherever you will be most likely to look at it.

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Filing Business Cards Calendars Medical 100

Eat Your Career

JANUARY 23, 2020

This is not a surprising turn of events for those of us familiar with the field. This statement highlights one of my own biggest areas of concern: When executives do not know how to leverage their administrative staff, they fail to use them to their fullest potential. Learning how to leverage an assistant takes time and effort.

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Training Administrative Training 2024 Management 191

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. He or she also needs to understand supervision, training, and administration, and how they can benefit the business. Office managers should know how to manage their time effectively on a daily basis.

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Management Payroll Fax Suppliers 52

Office Dynamics

APRIL 10, 2012

Let tech expert and Microsoft ® Certified Trainer Melissa Esquibel show you how to cut the time it takes to squeeze the maximum benefit out of this powerful new application. In just 75 minutes, you'll discover how to get more out of Outlook than you ever dreamed possible. How to use Outlook to automatically sort and folder your mail.

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2010 Administrative Professionals Calendars Phones 100

Office Dynamics

JUNE 18, 2012

There is more stuff on office desks: computers, printers, tablets, smart phones, and other new technologies. How to get organized. Love the round file! When you are organized, you are better able to handle the day's events and stay on top of the important tasks and assignments. It is hard to focus when stuff is piled up.

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UPS Cubicle Filing Phones 100

Small Business Labs

AUGUST 27, 2013

.   According to the consultants:   "an experience occurs when a company intentionally uses services as the stage, and goods as props, to engage individual customers in a way that creates a memorable event."  The reason is simple - social media allows people to record their experiences and share them with the world.

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Tips From T. Marie

JANUARY 4, 2017

Anyone who has ever taken part in a real estate closing knows they are a stressful event. Cloud storage has become more secure, more reliable and more affordable, offering a superior way of storing files and making them available from any device you may want to use. Literal tears. It’s what prompted me to go back to school.

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2007 2017 Social Media Medical 122

Professional Assistant Blog

SEPTEMBER 30, 2008

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring?

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Fax 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 23, 2008

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JULY 7, 2010

By The Professional Assistant on Wednesday, July 07, 2010 Filed Under: MS-Excel , Productivity Y our boss calls you over to their office and asks that you send her a list of something that you’ve created in Microsoft Excel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Microsoft Excel 2008 Google Docs Cubicle 100

Stephanie LH Calahan

OCTOBER 10, 2012

As a result, I received an overwhelming amount of questions from people asking me what CRM (Customer/Client Relationship Management) tool I use and how to pick one. single entry from my mobile phone, online or via my email  integration with social media (e.g. Ability to access AND update data via your smart phone in an app.

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Management Social Media Fax Agenda 100

Professional Assistant Blog

NOVEMBER 18, 2009

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Microsoft Excel 2007 Google Docs Cubicle 100