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3 Ways to Create a Better System for Information Management

All Things Admin

As administrative professionals, managing large amounts of information efficiently is crucial for ensuring smooth operations. Whether it’s handling emails, documents, or projects, having a well-organized system can significantly improve productivity and streamline decision-making processes.

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Dealing with confidential electronic documents

Practically Perfect PA

A few years ago I wrote a really detailed blog about dealing with confidential electronic documents and paperwork. Today, I thought I would write an update on my blog from a few years ago and concentrate on electronic documents. Here are my ten top tips on dealing with confidential electronic documents.

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7 Steps to Documenting Complex Office Procedures and Systems

All Things Admin

A procedure is a documented, step-by-step list of instructions that guides a person through a specific task from start to finish. This series of procedures, forms, templates, and checklists combines to create our system for producing new training webinars. Document the step-by-step details for each section. Test your procedure.

2024 52
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It’s time to review (or create) your document retention policy

BMT Office Administration

Worried that your company might not have a particular document on hand if the IRS conducted an audit? They create a document retention policy that clarifies what needs to be saved, where, and for how long. Courts and government agencies frown upon individual employees selectively keeping or tossing important documents.

Policies 105
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Is Your Workspace a CMRA? Prepare Now For Big Compliance Changes

Allwork

Under a new regulation published January 12, 2023 , centers will submit client information to a centralized online database rather than rely on paper forms. Centers will also need to be responsible for keeping their own and their clients’ documentation and IDs up to date. Background: What are the current rules?

USPS 246
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How to Start a Nonprofit Organization In 5 Simple Steps

Success

While you may not be sure how your nonprofit is going to solicit donations in the foreseeable future, it’s important to estimate income for the next three years in order to know which form to use when you apply for tax-exempt status. Form 1023 is the application needed to apply for section 501(c)(3) status.

Filing 162
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IRS poised to allow e-filing of Form 941-X

BMT Office Administration

The IRS and the National Taxpayer Advocate have been going at each other hammer and tongs over the mountains of paper forms the agency still processes. Earlier this year, it kicked off a new scanning process for Form 940. It says by next winter’s filing season, you should be able to e-file Forms 941-X and 945-X and amended Form 940.

Forms 52