Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. He or she also needs to understand supervision, training, and administration, and how they can benefit the business.

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Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Instead use one of these options: 1.

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Professional Assistant Blog

AUGUST 30, 2007

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation.

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Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. I then use this folder for storing all the documents that I send and receive from my clients.

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Eco-Office Gals

OCTOBER 23, 2012

Therefore, as we explore some cost-effective ways to greenify your business, just keep in mind that we’re providing suggestions on how to make your company more energy efficient, which is not only better for the environment, but your budget too: Travel differently. They are two companies that assist with mobile credit card processing.

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Professional Assistant Blog

OCTOBER 13, 2008

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? Do you know how to create them? I am going to show you how to record a simple macro function and to implement it. Whats next?

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Professional Assistant Blog

FEBRUARY 12, 2008

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it.

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Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. I then use this folder for storing all the documents that I send and receive from my clients.

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Filing Staples Fax Email 100

Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? This way, everyone will be using the exact same documents , spreadsheet , etc.

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Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. McKay and Davis to find out the different listening barriers and how to overcome them. Always proofread a document prior to sending it, good proofreading includes printing the document for review.

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The Office Professionals Place

APRIL 29, 2010

Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. This makes it easy for minutes to be properly documented and promotes meeting order. If it is possible, send the documents as one attachment and not several (ie. agenda, minutes from last meeting.)

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Agenda 2010 Filing IAAP 100

Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

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PDF 2008 Cubicle PowerPoint 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

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Professional Assistant Blog

FEBRUARY 15, 2008

By The Professional Assistant on Friday, February 15, 2008 Filed Under: Meetings , Organize , Productivity Y our boss comes to your cubicle and asks you to make 10 copies of 5 different sets of publications. Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. Not Sure What To Do?

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Professional Assistant Blog

JANUARY 11, 2008

By The Professional Assistant on Friday, January 11, 2008 Filed Under: Organize , Productivity D o you want to decorate your cubicle/office? I recently had someone ask me how they should go about decorating their cubicle. You need to be able to find certain documents on your cubicle walls for easy reference.

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Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 4, 2008

Home About Me Advertise Labelling The Features In Microsoft Word By The Professional Assistant on Thursday, September 04, 2008 Filed Under: MS-Word , Productivity D o you create letters or labels in Microsoft Word ? From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1.

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Microsoft Word 2008 Cubicle Google Docs 100

The Office Professionals Place

APRIL 1, 2010

Here is a tip on how to manage yourself: Schedule time for YOU! Get the independency monkey off your back and ask for help, devise a strategy on how to approach tasks, and stick to it, and learn how to manage yourself. Log Files As with most other websites, we collect and use the data contained in log files.

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The Office Professionals Place

APRIL 11, 2010

Leadership involves being able to tell others what is right as well as what is wrong and knowing that there may be some resistance, but this is how you feel and your opinions need to be expressed. Here are a few tips on how to acknowledge the elephant in the room and feel better that you did: 1. Abandon fear.

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Agenda Filing IAAP 2010 100

The Office Professionals Place

SEPTEMBER 17, 2009

’ Here are some tips on how to get yourself and others motivated: Rewards (the ‘pat on the back’) Realize that for each task or project you complete you are entitled to a personal reward. Suggest ideas on how to acquire the same results or goal but from a different prospective. Simply put ‘they get things done.’

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Filing IAAP 2009 Goals 100

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." You have access to your documents and photos no matter where you are. No need to load and check USB flash drives or email documents back and forth from work to home. .  Keep reading for tricks and tools that they use to save time. No problem!

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Dropbox Filing Networking Fax 100

Professional Assistant Blog

MARCH 3, 2008

By The Professional Assistant on Monday, March 03, 2008 Filed Under: Organize , Productivity E ditor’s note: This is a guest post by Brian McCullough of TheJobBored.com. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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2008 Cubicle 2007 Google Docs 100

The Office Professionals Place

AUGUST 8, 2010

If you have an idea on how to improve business practices or department procedures or tasks, tell your supervisor and be sure to put it in writing. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information. Let your voice be heard.

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Management Filing 2010 IAAP 100

The Office Professionals Place

FEBRUARY 2, 2010

How to deal with it: If you work with someone who does not like to share information or it seems as you are left in the dark, ask questions. How to deal with it: These types of managers believe in facts and statistics. How to deal with it: Provide written materials and information about the training or workshop you wish to attend.

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Filing 2010 2006 AT&T 100

The Office Professionals Place

MAY 11, 2010

Here are some suggestions on how to halt the emotional train before it leaves the depot: Take a breath and pause for an unlimited amount of time. The best way to deal with this is to ask for specific examples and then seek solutions on how to improve. Look into purchasing an all-in-one fax, printer, and copier.

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Filing 2010 IAAP Assertiveness 100

Professional Assistant Blog

MARCH 5, 2008

Home About Me Advertise Microsoft Office Poll Results By The Professional Assistant on Wednesday, March 05, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I am sure that all of you use Microsoft Office in your workplace. Especially when you are cutting and pasting in a 200 page document!!

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2008 2007 Cubicle PowerPoint 100

The Office Professionals Place

JULY 16, 2010

The ability to be organized allows you to focus and easily find documents and supplies you will need to complete projects. Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity.

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Stress 2010 Filing Resume 100

Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. File e-mails chronologically by date and time.

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2008 2007 Cubicle Fax 100

Stephanie LH Calahan

MARCH 12, 2010

.  For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.    Add to that 25% of enterprise documents are misplaced and will never be located.  Imagine   Imagine the wasted time recreating those lost documents. Imagine

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Stephanie LH Calahan

DECEMBER 30, 2010

  The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information.  How do you intend to build the business? If you are not sure how to answer these questions, begin by writing down what you don’t want!

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Filing AT&T Networking Phones 100

The Office Professionals Place

JUNE 8, 2010

Assess the situation and come to a conclusion of how to approach the situation as a calm, cool, and collected individual. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information. Look into purchasing an all-in-one fax, printer, and copier.

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Learning 2010 Filing Goals 100

Administrative Arts

AUGUST 16, 2010

Creating and Modifying Documents. This one item can become a whole list on some job descriptions if they get specific as to the particular documents you’ll manage. This includes setting up and managing electronic and physical files. How To Really Be on Top of Things as an Administrative Assistant. Managing Calendars.

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Fax PowerPoint Filing Meeting Minutes 40

The Office Professionals Place

FEBRUARY 24, 2010

Then ask for suggestions or recommendations about how to avoid this situation in the future. Here is information on what types of personal information we receive and collect when you use and visit[link] and how we safeguard your information. Log Files As with most other websites, we collect and use the data contained in log files.

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Administrative Professionals IAAP 2010 Filing 100

The Small Business Blog

JUNE 29, 2010

How to be successful by focusing on your core business. How to be successful and eco-friendly. Small Business Bootstrapping How to start your own small business with no or little money. » « Previous Entries This entry was posted on Wednesday, June 30th, 2010 at 7:30 am and is filed under How to.

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Musings of a High-Level Executive Assistant

MAY 24, 2013

Once you gain experience you can think about how to plan your career. The reason why I do this because there’s always that office guest or executive that wants to borrow my stuff and they either run off with it or have to come around to my side of the desk where important documents may lie or where they can see my computer screen.

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