Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! These four essential tips will have you on your way to a greener, less cluttered office. Organize your folders by project, client, document or by any other means necessary.

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The Office Professionals Place

FEBRUARY 10, 2010

Wednesday, February 10, 2010 Tax Tip for the Office Professional It’s that time of year again- tax season! This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes.

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The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

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Office Organization Success

FEBRUARY 26, 2010

In this article I’m going to share with you my top three tips for keeping everything together, so that you can easily access your client information and know exactly where your clients are in your programs. A couple of places where you’ll want to create individual clients folders are: In your email program.

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Stephanie LH Calahan

NOVEMBER 8, 2013

Having VAs I can simply fax order forms to.   Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. .  For graphics, my favorite is Instaquote.

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Jen Lawrence

FEBRUARY 15, 2019

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted. This is just the tip of the iceberg. Do you read for your job?

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Stephanie LH Calahan

FEBRUARY 25, 2011

» 6 Tips to Save You Time and Wasted Effort We are really close to wrapping up time management month!  You have access to your documents and photos no matter where you are. Email the report to the boss while you're sitting by the pool. PS - Do you have a great tip or idea about working from home? 

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Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. They can also provide you with some tips on how to correct any energy issues. You can also do one yourself.

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The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy. Lets grow together! Call the person or visit them in person.

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Filing Credit Card Email IAAP 100

Jen Lawrence

FEBRUARY 15, 2019

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted. This is just the tip of the iceberg. Do you read for your job?

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The Office Professionals Place

AUGUST 22, 2010

Here are a few tips to avoid missing items so that we are not misrepresented. How many times do you search through those piles in an attempt to look for a document that isn’t there? Schedule time in the day to file documents or keep a pile of “frequently referred to&# files on your desk for easy access.

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Stephanie LH Calahan

DECEMBER 30, 2010

Work With Stephanie « Tips to Go Almost Paperless | Main | Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST » 5 Tips for Productivity, Organizing and Changing Your Life Have you ever had one of those days or weeks where nothing goes as you originally planned? Archive Network with Steph Is This You?

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Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?

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The Office Professionals Place

JUNE 13, 2010

The Copy and Paste tool is very helpful and cuts production time in half; however, if you are copying a message to paste in a new email, don’t copy your signature line because it should be included when you open a new message in email. Look into purchasing an all-in-one fax, printer, and copier. Forgetting the attachment.

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The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? By the way, don’t forget to use Google as a search engine…these services are just the tip of the iceberg.

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The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Effective Business Writing Skills Who wants to read a three page email? Always proofread a document prior to sending it, good proofreading includes printing the document for review. Get the knowledge you need.

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The Office Professionals Place

MAY 31, 2010

Look at it this way, if there is a document that needs to be proofread and we don’t find the mistakes, that document is going to make a huge impact. Receivers of the document may get the wrong interpretation or the wrong impression. Look into purchasing an all-in-one fax, printer, and copier.

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Filing 2010 IAAP Fax 100

Professional Assistant Blog

APRIL 1, 2008

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). Post from: Assistant Tips 4comments for this post Jodith One thing I find helpful when having multiple people performing file updates is to keep track changes turned on. Thanks for the tip!

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Filing Google Docs 2008 Microsoft Word 100

The Office Professionals Place

JUNE 4, 2010

Posted by Dewoun Hayes at 8:46 AM Labels: Tips/Techniques 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Meet the Author Dewoun M Hayes, CAP Worklife Coach The Office Professionals Place Pages Home About Me Dewoun's Presentations Testimonials Need a speaker?

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The Office Professionals Place

JUNE 7, 2010

My suggestion would be to backup your documents, electronic files, spreadsheets, etc. In the event your system crashes or you get some terrible virus, you will be able to access documents and work on another computer while IT restores your data. A good practice is to perform a weekly backup of documents and files. ，???~~.

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The Office Professionals Place

OCTOBER 8, 2009

Here is a list of tips you can follow to avoid being a victim of Pandora’s Office… 1. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. Recycle Papers Continue with the Go Green Initiative and recycle documents that are no longer necessary. Find a place for your papers.

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Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Post from: Administrative Assistant Tips 2comments for this post soruba Very informative. so that they dont get changed. Can anyone else think of any other ideas that you could add to this?

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Stephanie LH Calahan

DECEMBER 23, 2009

Julie Morgenstern, author of many books including Never Check Email in the Morning (and Other Unexpected Strategies for Making Your Work Life Work and Organizing from the Inside Out, 2nd ed: The Foolproof System For Organizing Your Home, Your Office and Your Life says that what we need to do is "anchor" our systems. "The Ph.D.

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Stephanie LH Calahan

JANUARY 6, 2010

If you have created main category files, then create a main category folder in your 'My Documents' folder on your PC, and create sub-files in this main folder as necessary. Use the same system again to store and manage all your emails. Click to get posts as we publish Prefer less email? ORGANIZE your Inbox.

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The Office Professionals Place

APRIL 29, 2010

This makes it easy for minutes to be properly documented and promotes meeting order. If it is possible, send the documents as one attachment and not several (ie. Posted by Dewoun Hayes at 11:39 AM Labels: Communication , Tips/Techniques 5comments: ?? Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

MARCH 12, 2010

.  Add to that 25% of enterprise documents are misplaced and will never be located.  Imagine   Imagine the wasted time recreating those lost documents. Imagine Your Electronic Information (Email, documents, social networking, etc.)   Email has inundated us with extra information. 

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The Office Professionals Place

JULY 24, 2009

The Office Professionals Place Topics Communication (18) Development (5) Leadership (6) Productivity (10) Tips/Techniques (14) Workplace Humor (1) Workplace Mental Health (13) The Office Professionals Place Privacy Policy The privacy of our visitors to [link] is important to us. Look into purchasing an all-in-one fax, printer, and copier.

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The Office Professionals Place

JULY 15, 2009

The Office Professionals Place Topics Communication (18) Development (5) Leadership (6) Productivity (10) Tips/Techniques (14) Workplace Humor (1) Workplace Mental Health (13) The Office Professionals Place Privacy Policy The privacy of our visitors to [link] is important to us. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

APRIL 1, 2010

Mac Users Will Have Easier Access for their Document Management While the desktop version of Paper Tiger could be used on a Mac, sometimes people had challenges making the Windows version work well.  Mac Click to get posts as we publish Prefer less email?   Do you have things you think I should test or suggest?

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The Office Professionals Place

JULY 29, 2009

The Office Professionals Place Topics Communication (18) Development (5) Leadership (6) Productivity (10) Tips/Techniques (14) Workplace Humor (1) Workplace Mental Health (13) The Office Professionals Place Privacy Policy The privacy of our visitors to [link] is important to us. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

JANUARY 11, 2010

Here are five easy tips to get you started and to keep your car organized when traveling: 1. For day-to-day use, simply keeping important car documents (like your insurance and registration cards), a pen or pencil, a pocket-sized notepad, and a small first-aid kit is sufficient. Click to get posts as we publish Prefer less email?

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The Office Professionals Place

MAY 21, 2010

The Office Professionals Place Topics Communication (18) Development (5) Leadership (6) Productivity (10) Tips/Techniques (14) Workplace Humor (1) Workplace Mental Health (13) The Office Professionals Place Privacy Policy The privacy of our visitors to [link] is important to us. Look into purchasing an all-in-one fax, printer, and copier.

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The Office Professionals Place

SEPTEMBER 7, 2009

Here are 7 tips you can use when developing your leadership skills: 1. For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Follow-up does not mean frequent phone calls, emails, meetings, or standing over someone’s shoulder.

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Stephanie LH Calahan

MAY 13, 2011

It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. By recording payments as we receive them, we can just as easily monitor overdue payments and send email reminders. I sit in my car and check my email. We can also generate reports to track our income. You won't regret it.

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The Office Professionals Place

JULY 27, 2010

Enter your email address in the ‘subscribe’ field on this page to get automatic updates from the Office Professionals Place Blog. Desk Demon OfficeArrow Office Dynamics The Professional Assistant Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant Green Office Tips of the Week Save Energy 1.

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The Office Professionals Place

AUGUST 5, 2009

The Office Professionals Place Topics Communication (18) Development (5) Leadership (6) Productivity (10) Tips/Techniques (14) Workplace Humor (1) Workplace Mental Health (13) The Office Professionals Place Privacy Policy The privacy of our visitors to [link] is important to us. Look into purchasing an all-in-one fax, printer, and copier.

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