Tips From T. Marie

JUNE 26, 2018

Documents on the Go. Yet another reason to ditch the file cabinet and move your files to the cloud; file access on your smartphone. If you’ve ever had someone request a document when you’ve been out of the office you are bound to appreciate a cloud storage app. Easily access and share documents on the go.

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Productivity Bits

FEBRUARY 8, 2011

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Digital File System.

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Office Dynamics

APRIL 25, 2016

Today, going mobile means having instant access to all documents, content and colleagues, and the tools to get any job done – anywhere, anytime. First and foremost , learn how to use a cloud service to backup and access your documents, photos and videos in a flash and I don’t mean from a flash drive! (I Microsoft OneDrive.

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Office Dynamics

APRIL 20, 2017

Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Dropbox , Box , or OneDrive may be the solution. Update, backup, and share files with your executive and team – no flash drives needed!

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Allwork

DECEMBER 10, 2023

She shares an onboarding document with every new freelancer. “It Develop a file-sharing system. ‍ We recommend setting up a shared Google Drive or Dropbox folder. Erin Balsa, head of content marketing at The Predictive Index , has been hiring freelance writers since 2011 and managing them since 2015. Her secret?

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Ian's Messy Desk

DECEMBER 15, 2010

PhatPad turns an iPad into an brainstorming tool by enabling users to draw, write, and type on the iPad, then instantly share ideas via email, WiFi sync, Dropbox, or with PhatPad’s built-in presentation mode. The ability to combine drawing, handwritten text, images, and digital text on the same document page to create media-rich content.

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Office Organization Success

DECEMBER 15, 2012

Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Use a self-destruct website to send sensitive information.

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Productivity Bits

AUGUST 17, 2011

Let’s start with the getting the document onto your mobile device. Obviously, the easiest way to do this is to upload the file directly from your computer or through email. But what happens if you have the physical document instead of a PDF file? SignMyPad Pro can GPS tag and timestamp every document you sign.

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BMT Office Administration

DECEMBER 13, 2022

For instance, if a task has complicated instructions, you can attach a Word file to the card that explains the work in more detail. Monday.com also features no-code automation, a document editor, and the ability to attach any file type to a project. An advantage Monday.com has over Trello is its built-in document editor.

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Practically Perfect PA

NOVEMBER 17, 2011

Included with the travel itinerary you should have the following as separate documents: Maps and directions for all hotels and meeting points. Remember to print off the itinerary and additional documents for your Director. Filed under: Travel , Uncategorized. The telephone number and address for the local embassy office.

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Productivity Bits

MAY 12, 2011

And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Share critical documents on the web with your team. You can quickly edit documents anytime, anywhere as long as you have an access to the internet.

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Stephanie LH Calahan

FEBRUARY 25, 2011

Drop The Flash Drive For Dropbox Dropbox is awesome! It's a great way to save files and photos on the "cloud." " Download Dropbox on your work and home computers, your smartphone and iPad. You have access to your documents and photos no matter where you are. Boss needs a copy of annual report?

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Productivityist

MARCH 8, 2012

Unlike the other applications I’ve covered ( Evernote and Dropbox ), there’s not really much to write about in terms of how I don’t use it. Takes any document that I write for my weblogs and puts them in the appropriate folders, even if I just save them in my Documents folder. Puts images into iPhoto for me as I save them.

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Eco-Office Gals

JULY 14, 2010

Quickoffice – As a virtual assistant, it is highly likely that you use Microsoft Office files on a daily basis. Being able to access vital Office documents for clients at any time of the day from the convenience of your iPhone is a major productivity booster.

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Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. LNM LOVES Dropbox! We were trying to figure out a way for my Associates and I to share files within my home office but also with my business partner that lives about 20 minutes away.

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Productivityist

DECEMBER 15, 2013

File exchange: Dropbox, WeTransfer. Here are some examples of the “recipes” I used: Sync Dropbox file with Google Drive: Every time a VA saved or updated a file in our shared folder, the file would automatically upload to a designated Google Drive folder, which was useful for editing documents.

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Small Business CEO

MAY 30, 2012

Save files in your Drafts for easy access. You probably have a DropBox, or a Cloud, or a Google Drive, but if there are a few small files you need to get to all the time, Gmail can help. Simply open a new message, attach the file, and save it as a draft. Google is constantly making improvements and adding new features.

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Stephanie LH Calahan

NOVEMBER 1, 2013

I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet.   An iPad (or any Tablet) is a Must. .   An iPad (or any Tablet) is a Must. Use a good task tool.

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Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). and then click back over to my Word document. I also have a Word document that includes emergency contact information (i.e., Even if you lose your computer (TOTAL NIGHTMARE!), So that’s my new system.

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Stephanie LH Calahan

JUNE 17, 2011

We differ from what I call the "digital filing cabinet" solutions in the market in that we're not only focused on helping you save and access what you want to remember, but also to help you out when you're ready to take action.   So you are kind of like a virtual assistant, to do list and data storage tool all rolled into one?

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Men With Pens

APRIL 8, 2010

Thinkfree You can create documents with this app for sharing and collaborating. ThinkFree Office offers file sharing and storage. Reply John Soares ( @TheJohnSoares ) April 9, 2010 at 9:30 am I’m a bit old-fashioned, but I keep all my notes and ideas in well-organized Word documents and file folders.

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All Things Admin

AUGUST 3, 2022

Procedures are documented processes that explain exactly how to complete a task. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. I have used Dropbox successfully for years, but many other cloud storage options exist. Every administrative professional needs a procedures manual.

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BMT Office Administration

DECEMBER 5, 2022

They’re Trello’s version of add-ons that add new features such as Gantt charts, a file viewer, calendars, threaded comments, and many more. For instance, Trello has power-ups for features already included in ClickUp, such as a calendar view and document editor. What are those? ClickUp vs. Trello: Primary Differences.

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Eco-Office Gals

NOVEMBER 6, 2014

When you migrate your files into a digital environment, it: Increases your efficiency. You only need a few seconds to find an electronic file. If you’re a Mac user, just go to the Finder’s toolbar, type the file name in the Search field, and click. Saves space. Tightens your security. Weeds out unfit clients.

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BMT Office Administration

NOVEMBER 30, 2022

Document creator. Another standout feature is ClickUp’s built-in document editor. Yet, with ClickUp, you can create documents, wikis, and more straight from its editor. You can also collaborate with your team while creating documents, so you don’t have to complete all the work yourself. Google Drive. Monday.com.

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Project Management Management Calendars Collaborate 59

BMT Office Administration

NOVEMBER 15, 2022

File attachments. Besides that, Asana users have to attach documents via third-party apps like Google Docs or Google Drive, as it has no built-in document sharing/creation system. Besides task commenting, an instant messenger, and a calendar view — Monday also has an online whiteboard and document collaboration.

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Productivityist

AUGUST 14, 2014

Once I have that file ready, I put it in Acorn and then scale and crop as needed. As you can see, we create a checklist and add relevant links where needed so that we have some kind of guiding document for the discussion. Conversion: I save the finished project and then export it to disk as an.AIFF file. Frustrating.

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Jen Lawrence

APRIL 18, 2019

Where will you share files? Google Drive, Dropbox, and Box are all great options. A professional virtual assistant will not hesitate to provide the necessary legal documentation to do business with you. Tip #4: Be realistic about what you’re willing to pay. I even provide a copy of my driver’s license with my W-9.

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Jen Lawrence

APRIL 18, 2019

Where will you share files? Google Drive, Dropbox, and Box are all great options. A professional virtual assistant will not hesitate to provide the necessary legal documentation to do business with you. Tip #4: Be realistic about what you’re willing to pay. I even provide a copy of my driver’s license with my W-9.

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Office Dynamics

DECEMBER 18, 2015

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. Setup Your Digital Filing Cabinet.

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Brilliantly Better

JULY 17, 2010

Once you created the model, XCode will generate the implementation files for your objects. Say you have an object called Task in Core Data, Xcode will take care of the implementation files, so all you have to do in code is to write something like: task.dueDate to get the due date property of a task. Hey, I know singletons! Big trouble.

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