Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. The calendar serves to track what is going on in the month. Both my wife and I use separate PDA-based calendars. For example: to do, to pay, pending, and to file.

UPS 100

UPS Calendars Filing Equipment 100

Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Unfortunately, no matter how smart we think we are, we’re only human. The best way to do that is to develop a system that works for you.

Calendars 100

Calendars Filing Email AT&T 100

Ian's Messy Desk

JANUARY 26, 2012

Use the two-minute rule to process your e-mail. If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. File those that are just for information. Incoming Communication. Postal mail.

Calendars 100

Calendars Phones Agenda Filing 100

All Things Admin

AUGUST 3, 2022

Procedures are documented processes that explain exactly how to complete a task. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. TEMPLATE – Annual Planning Calendar. PROCEDURE – State Sales Tax Processing. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE.

Administrative Professionals 80

Administrative Professionals Dropbox Mentoring Forms 80

Office Dynamics

APRIL 25, 2016

It is increasingly important to know how to work productively from anywhere, anytime. Mobility is changing how we work and live; blending personal and professional lives, apps and tools needed to work well across different devices, and employees expect—and are expected—to work from anywhere. Share and collaborate on files.

Dropbox 100

Dropbox PDF Filing Google 100

All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. The best way to explain how to document your systems on paper is to show you. Write down how you currently do it step-by-step. Review calendars and compile date and time options.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

JUNE 27, 2012

It also resulted in even more suggestions on how to improve online communication. Here’s another sampling of readers’ complaints – and how you can prevent or rectify matters. The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file.

Etiquette 100

Etiquette Filing Email Calendars 100

BMT Office Administration

NOVEMBER 16, 2022

While individuals have until April 18, 2023, to file their personal income taxes, businesses have to start thinking about tax requirements a bit sooner. If you’re not quite sure about the differences between a 1099 and a W-2, keep reading to learn which form to send and how to fill out and file them. What is a W-2?

Payroll 52

Payroll Forms Filing Expenses 52

Jen Lawrence

OCTOBER 3, 2022

How to habit stack communication? Try adding blocks to your calendar designated for responding to all of those emails, texts, and messages, but also align it with a soothing beverage break. You may only need 15 minutes to enjoy your beverage and get through all of your messages, but if you need longer, book it in your calendar!

Management 52

Management Calendars Social Media Email 52

Office Organization Success

APRIL 28, 2016

Let me share a secret with you that many successful online solopreneurs already know — you have to learn how to “manage” your business before you can “market” your business. A system is simply a description of HOW you do something. For example, how do you create a new client file?

Management 100

Management Calendars 2016 Email 100

Ian's Messy Desk

JANUARY 15, 2014

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. DELAY IT.

PDF 100

PDF Filing Policies Purchasing 100

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Most assistants know better organization would benefit them, but many struggle to actually get started or worse yet – how to maintain it. Filing – paper and digital. The answer was overwhelmingly getting (and staying) organized. Ideas, Time & Space. To Do Lists – Task Management. Meetings/Events.

Travel 100

Travel Filing Forms Skills 100

Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc.

Calendars 100

Calendars Ergonomics Filing Health 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. He or she also needs to understand supervision, training, and administration, and how they can benefit the business. An office manager is responsible for overseeing every aspect of an office.

Management 52

Management Payroll Fax Suppliers 52

BMT Office Administration

MAY 30, 2022

However, there is also a lot more that goes into proper payroll processing including a large number of compliance functions and concerns. To help, we’ve created this payroll compliance checklist to help guide you through the steps that you need to complete at each stage of the payroll management process. Report new hires to the state.

Payroll 52

Payroll Forms Agencies Legal 52

Stephanie LH Calahan

JULY 22, 2011

Silver created the weak adhesive, it took him years to figure out how to use it, but today many of us glad that he did!   Some people have used the Post It papers to improve work processes while others have decorated their spaces and even community art work using the stickies.  Big Note For Big Tasks. Solo Brainstorming.

Filing 100

Filing Calendars Goals Training 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. You have to be able to think strategically and offer solutions rather than simply carry out requests.

Finance 100

Finance Salary Filing Project Management 100

Tips From T. Marie

NOVEMBER 4, 2010

1. You should know how to do a comprehensive search with a search engine. 2. You should be aware of Word templates [1] and how to use them. 3. You should know about online calendars, online file sharing and other ‘cloud’ services. 4. You should never take on client work that you don’t know how to do.

Calendars 100

Calendars Social Media Google Mentoring 100

Recruit CRM

NOVEMBER 8, 2021

An Applicant Tracking System (ATS) simplifies the hiring process for any agency recruiter and HR department. The resume gets first processed by an ATS. Depending on how well your CV is formatted for an ATS algorithm, it will either get rejected or directly reach a recruiter. billion dollars by 2023?

Resume 69

Resume Agencies Social Media Interviewing 69

Loosely Speaking

JUNE 24, 2009

The only remaining big mess was the admin panel which wasn’t seeing its intended CSS and image files. A colleague recommended reinstallation of the wp-admin files. A reinstall of the wp-includes files seems to have been the answer. This cleaned up the admin panel, but the visual editor was still inoperable. What do YOU do?

2004 100

2004 Filing Google 2009 100

Stephanie LH Calahan

NOVEMBER 14, 2012

Don’t be fooled by the calendar. The more detailed you are in this part of the process, the more clear you can identify what you want for your business and your life, the better the chances are that you will achieve it. Be careful not to get caught up in the “how” at this point. Get really specific here.

Social Media 100

Social Media Calendars Agenda Twitter 100

Office Organization Success

JULY 31, 2009

A system is simply a description of HOW you do something. For example, how do you create a new client file? How do you handle new client enquiries? Look at those areas you’ve already identified as your time drains and decide how these time drains can be turned into a system. Create a calendar template.

Management 100

Management Calendars Email 2009 100

Stephanie LH Calahan

JANUARY 3, 2011

  Now is the time to let go of the excuses that you don't have time, are too tired or don't know how.    Read, sort and process your email and snail mail daily.    Also, when you come across papers that are date driven, make sure to add an entry to your calendar/planner to remind you to do things. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

DECEMBER 30, 2010

How do you intend to build the business? If you are not sure how to answer these questions, begin by writing down what you don’t want!   Consider how you will feel.    In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right. 

Filing 100

Filing AT&T Networking Phones 100

Productivityist

AUGUST 14, 2014

Once I have that file ready, I put it in Acorn and then scale and crop as needed. Since most of the shows I''ve hosted have had an interview or guest component of some sort, I go into Google Calendar and create a new calendar under the Productivityist banner that I can use for guest bookings. Frustrating.

Dropbox 40

Dropbox Filing AT&T Interviewing 40

Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). If you’re willing to invest the time and go through the process of really defining your system, the right technology can provide almost any organizational feature you can dream of. Electronic Calendar.

Management 100

Management Basecamp Calendars Phones 100

Ian's Messy Desk

JULY 28, 2010

Even with an in-basket, you need to process your mail daily to avoid accumulating a stack of paper. Schedule filing time at least once per week. Add dated or calendar items to a tickler file system or a diary as soon as they arrive. anything you need reminded of on some future date goes into your tickler file.

2007 100

2007 Filing 2009 AT&T 100

Productivity Bits

SEPTEMBER 23, 2010

How to deal with the open loops is a question we always try to find answers for. We cannot seem to contain these open loops no matter how hard we try. You don’t just pick up your tool haphazardly but you go through that decision-making process. File System. Live with that or let it suck the life out of you.

Agenda 100

Agenda AT&T Calendars Stress 100

Stephanie LH Calahan

MARCH 12, 2010

  While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!    The more you can put systems and processes to the work you do, the stronger you become and the more you can grow and even survive harsh conditions.   Bamboo? 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

OCTOBER 9, 2012

Sure you could write it all down in a notebook, have a followup file too, but with the way most of us are mobile and how our devices are synced these days with calendars and apps, finding a good system that allows you to access it anywhere makes sense to consider. What is a CRM? Using a CRM Could Look Like This.

Phones 100

Phones Networking Social Media Calendars 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Eat Your Career

SEPTEMBER 15, 2010

It sounds counterintuitive but, when you spend a huge amount of time thinking about how to better use your time, you eventually stop looking adorably neurotic and start looking mildly disturbed. Yes, a whiteboard will make the brainstorming process much more productive,” I thought. “I As I’ve said before, I’m a productivity junkie.

Management 100

Management Calendars Filing Google 100

Administrative Arts

AUGUST 18, 2010

Can they get some sort of training to improve their skills in a particular software program or office process? Usually, they’re getting bogged down with a few tasks in a particular software – they can’t fix footers in Microsoft Word or rearrange pages in an Adobe.pdf file. Create PDF Files for Free. You already know what it is.

Budget 40

Budget Training PDF Microsoft Word 40

The Office Professionals Place

JULY 16, 2010

Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Growing in the workplace is an ongoing process. Learn something new. Self teaching is easy via the internet.

Stress 100

Stress 2010 Filing Resume 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

I was hoping that you might have insight/advice on how to create project work/better assist a C-Level exec that has never had an admin before. Tech glitches happen all the time and 2 people controlling one person's calendar is not the easiest thing. Filing Set up a great filing system now. I have only been an EA for 1.5

Holidays 40

Holidays Calendars Credit Card Restaurants 40

Stephanie LH Calahan

DECEMBER 10, 2010

As ideas fall into place by category, I can begin to see how to prioritize and keep track of items daily. Create email folders same as you would for word doc and paper files. Short-Sightedness Leads To Peace Of Mind When you find yourself paralyzed and not sure how to proceed - stop, think and take one step. In the calendar.

AT&T 100

AT&T Calendars Social Media Stress 100

Stephanie LH Calahan

MARCH 25, 2011

  A while back I wrote How to Waste Time and Lose Money Networking where I shared that follow up is the most important step to networking.    But, how do you make sure to organize all of those business cards so that you CAN do the right FOLLOW UP? I File Them (Then I Forget Them). The business cards?

Business Cards 100

Business Cards Networking ASAP Etiquette 100