Stephanie LH Calahan

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Use any remaining spots to hold project files or quick reference information. 

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Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away.

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Calendars Administrative Professionals PowerPoint Skills 325

Office Dynamics

MAY 23, 2019

He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar. I prepare files with the documentation he will need for the meetings and leave on his desk. What are your thoughts? Click here !

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Management Calendars Administrative Professionals Google 167

Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. The calendar serves to track what is going on in the month. Both my wife and I use separate PDA-based calendars. For example: to do, to pay, pending, and to file.

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Ian's Messy Desk

MAY 1, 2013

If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. File those that are just for information. How to Write a Sales E-mail. How to Communicate in the Age of Twitter. Voice Mail.

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Filing Phones Calendars Twitter 100

Practically Perfect PA

DECEMBER 17, 2015

Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. If you need some tips on how to do this, Activia has a detailed guide on why developing and sticking to a system is important and how you can get started and get the most out of your day. Write everything down.

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Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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On The Job

MAY 23, 2018

Send a "for your calendar" email, letting them know that you're going on vacation. It's not enough to just expect a colleague to pick up your work or assume he or she will be able to locate any important files if necessary. Let your colleagues and clients know that you're taking time off. Prepare your backup.

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Office Dynamics

APRIL 8, 2016

Quickly get these projects and/or tasks off of your desk, place them in a tickler file or schedule a reminder and revisit them at the appropriate time. The post How to Master The Art of Supporting Multiple Managers appeared first on Office Dynamics. This opportunity has forced me to re-examine my capacity and stretch myself.

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Practically Perfect PA

MARCH 10, 2014

Aside from remembering the details we actually have to remember the task itself – how the heck are we supposed to do that?! Here are my top ten tips on how to remember those random requests…. Calendars are not just for appointments. Archive and search rather than file. Good old fashioned pen and paper.

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Ian's Messy Desk

JANUARY 26, 2012

If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. File those that are just for information. Use the two-minute rule to process your e-mail. Use folders to organize messages. Voice Mail.

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Office Dynamics

JUNE 27, 2012

It also resulted in even more suggestions on how to improve online communication. Here’s another sampling of readers’ complaints – and how you can prevent or rectify matters. The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file.

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Etiquette Filing Email Calendars 100

Clutter Coach

NOVEMBER 1, 2018

Here’s how to start. Figuring out how to start is often the hardest part of decluttering. Here how to do phase one. Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it.

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Office Dynamics

APRIL 25, 2016

It is increasingly important to know how to work productively from anywhere, anytime. Mobility is changing how we work and live; blending personal and professional lives, apps and tools needed to work well across different devices, and employees expect—and are expected—to work from anywhere. Share and collaborate on files.

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Productivityist

SEPTEMBER 20, 2021

Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. It’s not uncommon to keep personal and business life separate and in separate calendar apps. Fortunately, there is one planner to rule them all.

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Doodle Microsoft Outlook Calendars Collaborate 52

Jen Lawrence

OCTOBER 3, 2022

How to habit stack communication? Try adding blocks to your calendar designated for responding to all of those emails, texts, and messages, but also align it with a soothing beverage break. You may only need 15 minutes to enjoy your beverage and get through all of your messages, but if you need longer, book it in your calendar!

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On The Job

JULY 8, 2019

Over the years, I've interviewed many experts on how to return to work from time away without feeling completely overwhelmed and even a little depressed. Combined with my own experience, I put together some suggestions on how you can return from vacation without having a complete meltdown. Revisit your calendar.

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My EA Career

APRIL 5, 2023

Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. But, you’re not a mind reader, so I share some tips on how to gather this information, including asking your leader directly.

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Management Administrative Professionals Calendars Filing 52

BMT Office Administration

NOVEMBER 16, 2022

While individuals have until April 18, 2023, to file their personal income taxes, businesses have to start thinking about tax requirements a bit sooner. If you’re not quite sure about the differences between a 1099 and a W-2, keep reading to learn which form to send and how to fill out and file them. What is a W-2?

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Stephanie LH Calahan

JUNE 17, 2011

We differ from what I call the "digital filing cabinet" solutions in the market in that we're not only focused on helping you save and access what you want to remember, but also to help you out when you're ready to take action.   So you are kind of like a virtual assistant, to do list and data storage tool all rolled into one?

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All Things Admin

OCTOBER 26, 2023

Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go. Whether you’re in the office, working from home, or observing a hybrid schedule, chances are good that there are at least a few virtual meetings on your calendar.

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Etiquette Mentoring Administrative Professionals 2023 52

All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. The best way to explain how to document your systems on paper is to show you. Write down how you currently do it step-by-step. Review calendars and compile date and time options.

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Agenda Equipment Administrative Professionals Calendars 90

Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. You can also log in to your account online and access your files from there too. Check out [link] for fr.ee

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Dropbox Calendars Filing Phones 100

Clutter Coach

APRIL 5, 2016

Figuring out how to start is often the hardest part of decluttering. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. To do for event flyer: Add event to calendar and make a note to RSVP (if necessary) on calendar several days before. Post triage.

Filing 100

Filing Business Cards Calendars Medical 100

Ian's Messy Desk

JANUARY 15, 2014

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. DELAY IT.

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PDF Filing Policies Purchasing 100

Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc.

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Calendars Ergonomics Filing Health 100

Ian's Messy Desk

FEBRUARY 1, 2012

This allows me to keep my e-mail in-box, calendar, to-do list , address box and journal synced between my desktop and handheld. Lotus Notes Calendar and Scheduling explained! The previous tip explained how to move to the next document in a view without going to the view. Navigate days via date picker in calendar.

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Calendars 2012 Forms Filing 100

Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? In the Calendar Options section, click Add Holidays.

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Microsoft Outlook Holidays 2008 Calendars 100

Office Organization Success

APRIL 28, 2016

Let me share a secret with you that many successful online solopreneurs already know — you have to learn how to “manage” your business before you can “market” your business. A system is simply a description of HOW you do something. For example, how do you create a new client file?

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Management Calendars 2016 Email 100

Practically Perfect PA

JUNE 19, 2012

Below are a few tips on how to make your desk more efficient: Essential stationery. Calendar – For quick reference I have a one sheet per day calendar block on my desk. Files – see my previous blog on my filing system. Calculator – I still use a calculator most days despite knowing how to use formulas in Excel!

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Staples Equipment Doodle Keyboards 100

Professional Assistant Blog

NOVEMBER 20, 2009

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. If you want to update the calendar, you would have to make the changes in the meeting request directly.

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Ian's Messy Desk

MAY 26, 2010

Files can be kept in open piles on a desk or in folders, according to your style. Use the RAFT template: refer it, act on it, file it or toss it. File it, if necessary. Eighty percent of filed papers are never looked at again. Record meeting information on your calendar, then toss the memo. Act on it immediately.

Management 100

Management Filing Ergonomics Health 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. He or she also needs to understand supervision, training, and administration, and how they can benefit the business. Office managers should know how to manage their time effectively on a daily basis.

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Stephanie LH Calahan

JULY 22, 2011

  After Mr. Silver created the weak adhesive, it took him years to figure out how to use it, but today many of us glad that he did! I stick it on my calendar, in my car on the dash or on my mirror in the bathroom. I use them to label paper piles during small business, home office or residential file system creation.

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Filing Calendars Goals Training 100

The Small Business Blog

MAY 16, 2010

How to be successful and eco-friendly. How to be successful by focusing on your core business. Small Business Bootstrapping How to start your own small business with no or little money. Use a specific business calendar to keep a reminder of your schedule. Be ruthless with your filing. Build your own network!

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The Small Business Blog

NOVEMBER 17, 2009

Small Business Bootstrapping How to start your own small business with no or little money. How to be successful by focusing on your core business. How to be successful and eco-friendly. How To Make This Recession Work For Your Small Home Business. E-Mail me or follow me. You ask a question, I answer!

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Practically Perfect PA

MAY 28, 2012

A few weeks ago I wrote a blog on how to work effectively in an open plan office and I did touch on this subject but considering we often get asked in interviews how we maintain confidentiality I felt it was well worth revisiting this crucial skill. b) Encrypt any attached files. Confidential Paperwork .

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