BMT Office Administration

MAY 9, 2022

SOPs are an excellent tool for small business owners looking to take their business process management to the next level. To help you visualize what an SOP should look like and include, we’ve created five simple SOP examples. Take a look at the following examples to see what a basic SOP should look like. What is an SOP?

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Office Dynamics

AUGUST 4, 2017

This is what has led to various discoveries and developments of tools that automate work. Phenomenal examples include manufacturing, mechanized farming, retail, and many other sectors. Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow.

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Office Organization Success

JANUARY 31, 2012

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. With a marketing calendar, you can see at a glance: Upcoming promotions that you need to prepare for.

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Laughing all the Way to Work

OCTOBER 27, 2013

I share the CEO''s Outlook calendar with my assistant. Since we both book meetings for him, it is important if we have proposed dates for a meeting that we secure them in his calendar so one of us doesn''t use it for another meeting. And if you share the calendar like we do, it is very important that you are both on the same page.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  I asked my friends to share their favorite planning tool.  What is your favorite planning/calendar tool and why?   How do you decide?

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Worxbee

MAY 17, 2021

What does every successful EA need among their tools? Process management tools. Executive assistants are masters of process management and that requires some quality tools to keep track! Here are some essentials we think you’ll need: Mind mapping tools. You could try tools like: MindManager ClickUp Stormboard.

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Allwork

DECEMBER 13, 2023

Automated calendars replace monotonous back-and-forth email communications between community managers and prospective members. It also gives coworkers a level of autonomy over the working day — and where would be without our digital tools to simplify our daily lives? The Alpha accelerator program facilitated by U.K.

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Allwork

OCTOBER 10, 2023

The most critical factors as companies navigate the future of distributed work will be training leaders to effectively guide distributed teams, intentionally designing opportunities for relationship development and mentorship, and providing the tools to coordinate work and access information seamlessly from anywhere.

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Success

FEBRUARY 4, 2022

For example, many heated exchanges can be tamed through well-timed microbreaks, and cracking tough problems is much easier after a momentary personal battery recharge. Are they valuable tools in our mental wellness tool kits? Block off time on your calendar. Everyone’s had a moment where it’s best to walk away.

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All Things Admin

APRIL 17, 2024

It’s easy to get overwhelmed with all the technology and tools available to help us do our work. If you’re going to implement this across calendars and digital tools that overlap with others, it’s important to discuss it and create something that makes sense to everyone on your team. Here are two examples of this.

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Tips From T. Marie

JUNE 14, 2023

Getting Started with Time Blocking: To start your own time-blocking journey, you need the right tools. Once you have your tools in hand, it’s time to create your block system. For example, in my business, I may not know what particular tasks I will be called on to complete on any given day.

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Success

NOVEMBER 9, 2023

Peterson on TikTok discuss what a remarkable tool it is. For example, “Create a 30-day social media calendar and captions for five posts per day. I challenged myself to get my hands dirty with these tools for 30 days and report back. Not long after ChatGPT launched, I watched author Jordan B. And, voilà! Time will tell.

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Laughing all the Way to Work

OCTOBER 2, 2010

My current boss travels a lot so I put his travel schedule in the calendar as well. For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar.

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Allwork

DECEMBER 10, 2023

And they need help to get onboarded to your tools and introduced to your team. Set up your project management tools ahead of time‍ Common task management set up: Kanban (card view) Common column labels: “Ideas,” “To-Do,” “In Progress,” and “Done.” Offer relevant marketing examples. Don’t have a time management system?

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Worxbee

FEBRUARY 28, 2022

Every executive assistant needs a robust set of tools. Over the years, we’ve learned what tools you need to reach the top of your game. For example, we know executive assistants who had to find popular tickets to a game or dinner reservations at the last minute for clients. For example, Unroll.me

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Success

JANUARY 5, 2022

This tool takes you through the five major areas of your life—business, purpose, wellness, relationships and social—to identify and address which areas might need more of your attention and which might need less. For example, many entrepreneurs enjoy being wanted and needed. What are you deciding to do with your time?

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Success

JUNE 19, 2021

Another powerful tool to keep yourself focused on the positive and your eye on the prize is through journaling If you do this exercise every day for a month, you’ll increase your self-confidence as well as improve your performance in all areas of your life. For example, the first success is “I conducted a great staff meeting.”

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Productivityist

FEBRUARY 14, 2017

But that doesn’t mean that I don’t use my fair share of tools to get the job done. So I’m going to share with you the productivity tools that I love, broken down by how they help me with the three core components of my approach to personal productivity: Time Theming , Task Mapping , and Taking Stock. It’s the technique I use.

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Office Organization Success

JUNE 2, 2011

So today I’d like to share with you my top five remote working tools that allow me to get out of my office but still have access to all my “stuff” as though I’m sat in my office. And I’m also able to access my Gmail email and calendar from my Droid smartphone too, which is another great way for me to stay connected and on top of my schedule.

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Office Organization Success

OCTOBER 5, 2013

Over the years I have worked with many different automation tools (either in my own business or for my clients) that have helped to support an online solo business owner, and today I’d like to share my top five favorite ones with you. An example I see a lot is using Aweber for list management, and then using Paypal to accept payments.

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Success

AUGUST 17, 2021

But don’t let other people’s judgement dissuade you from exploring this useful tool. Sometimes you’ll plan white space around your calendar. If you have back-to-back meetings five minutes apart, for example, it makes sense to use those five minutes as white space. For example, when you’re driving or on the train.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Allwork

AUGUST 30, 2022

As we communicate a consistent message over time, we can also provide specific examples of how the vision was brought to life,” said Sabina Nawaz, global CEO coach, leadership keynote speaker, and writer, in the Harvard Business Review. Use a cultural calendar to avoid setting meetings on holidays. Be cognizant of the time zones.

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Productivityist

JULY 9, 2021

It also really describes the number of tools I’ve assembled as integral parts of my productivity workflow. I call these tools The Significant Six – and while the way these tools present themselves might change over time (like my to do list, for example), these tools have been part of what’s kept me productive for years.

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Productivityist

SEPTEMBER 20, 2021

Unfortunately, these essential business tools can be challenging to organize, especially as your company grows and you balance work and home life. Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others.

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Stephanie LH Calahan

OCTOBER 9, 2012

Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. Powerfully Productive businesses know that effective follow-up is critical to success and my powerhouse tool is my CRM system. What is a CRM?

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Jen Lawrence

NOVEMBER 14, 2022

However, when leveraged correctly, meetings can be a powerful tool for feeling connected, driving fruitful collaboration, and achieving goals. Examples of one-on-one meetings: Team member check-ins. Examples of team progress meetings: Leadership Team Meeting. Examples of team development meetings: Training Session.

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Ian's Messy Desk

AUGUST 13, 2012

One of the handiest tools in our home is a communication/organization centre. It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. For example, the top item on our board is dry cleaning that needs to be picked up this week.

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Office Dynamics

AUGUST 22, 2013

Whether you need to keep track of client appointments, executive meetings, or employee shifts, you can take advantage of online calendar apps to make scheduling easier. Cloud-based calendar software is available in a variety of formats and styles to make it easy to find a tool that meets the needs of your company.

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LEADERASSISTANT.COM

MARCH 28, 2024

This resource is intended to equip you with the knowledge and tools to streamline the hiring process, ensuring a successful addition to your team. Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings.

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My EA Career

APRIL 26, 2023

The author devised a list of common responsibilities of an executive assistant, such as meeting preparations, note-taking, travel planning, and calendar management. Just as secretaries embraced new technologies, Administrative Professionals today should view AI as a tool that can augment your capabilities rather than replace them.

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Tips From T. Marie

SEPTEMBER 27, 2016

The truth is, while a well-planned and scheduled phone call is still a relevant business tool, a lot of time is wasted on the phone that could be better spent. Click To Tweet For example, how many times have you, your assistant or receptionist played phone tag trying to schedule a meeting or appointment? Google Calendar with Calendly.

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BMT Office Administration

DECEMBER 13, 2022

Yet, how do you know which project management software tool to recommend? Not all project management tools are created equally, with some offering more features and functionality which appeal to enterprise-level companies. Calendar view. Overall, the Trello board is a fantastic project management and collaboration tool.

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Eat Your Career

SEPTEMBER 5, 2018

For example, you can transform your office by bringing in fresh decor pieces, use a short-term rental space like a Breather or Splacer, which offer affordable, flexible, spaces by the hour for out-of-office gatherings or events, or even a public space like a park or community garden. Food and beverage requirements. An event budget template.

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Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

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Clutter Coach

JUNE 28, 2018

This is podcast 99 and it’s about a productivity tool I call the virtual team. Weight Watchers is a great example. Having the calls on his calendar gave more structure to the timeline. In some cases that might be awkward, for example, if you pick a client to be on your team. by Subscribe: iTunes ? Soundcloud ?

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My EA Career

APRIL 5, 2023

Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. But have you implemented this approach in your relationship with your manager? Let’s break it down a bit more.

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