All Things Admin

APRIL 17, 2024

Whether it’s handling emails, documents, or projects, having a well-organized system can significantly improve productivity and streamline decision-making processes. It’s easy to get overwhelmed with all the technology and tools available to help us do our work. Here are two examples of this.

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

In this chapter, I cover tactics for managing your own email inbox, as well as your executive’s. Of course, I’d love to hear your email tips and tricks as I’m always down to get more efficient and productive, so please reach out! LEADERSHIP QUOTE Email is the gateway drug of work; Slack is the crack.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  I asked my friends to share their favorite planning tool.  What is your favorite planning/calendar tool and why?   How do you decide?

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Worxbee

FEBRUARY 28, 2022

Every executive assistant needs a robust set of tools. Over the years, we’ve learned what tools you need to reach the top of your game. For example, we know executive assistants who had to find popular tickets to a game or dinner reservations at the last minute for clients. For example, Unroll.me

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Success

NOVEMBER 9, 2023

Peterson on TikTok discuss what a remarkable tool it is. For example, “Create a 30-day social media calendar and captions for five posts per day. I challenged myself to get my hands dirty with these tools for 30 days and report back. Not long after ChatGPT launched, I watched author Jordan B. And, voilà! Time will tell.

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Allwork

DECEMBER 10, 2023

Maybe it’s a 10% increase in email sales in Q1 — but is that a year-over-year increase, or a quarter-over-quarter one? And they need help to get onboarded to your tools and introduced to your team. Offer relevant marketing examples. Set up a calendar for regular check-ins and deadlines. What does a win look like?

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Laughing all the Way to Work

OCTOBER 2, 2010

My current boss travels a lot so I put his travel schedule in the calendar as well. For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar.

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Success

AUGUST 17, 2021

No phones, emails or interruptions allowed. But don’t let other people’s judgement dissuade you from exploring this useful tool. Sometimes you’ll plan white space around your calendar. If you have back-to-back meetings five minutes apart, for example, it makes sense to use those five minutes as white space.

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Office Organization Success

JUNE 2, 2011

So today I’d like to share with you my top five remote working tools that allow me to get out of my office but still have access to all my “stuff” as though I’m sat in my office. And I’m also able to access my Gmail email and calendar from my Droid smartphone too, which is another great way for me to stay connected and on top of my schedule.

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Allwork

AUGUST 30, 2022

As we communicate a consistent message over time, we can also provide specific examples of how the vision was brought to life,” said Sabina Nawaz, global CEO coach, leadership keynote speaker, and writer, in the Harvard Business Review. Use a cultural calendar to avoid setting meetings on holidays. Be cognizant of the time zones.

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Office Organization Success

OCTOBER 5, 2013

Over the years I have worked with many different automation tools (either in my own business or for my clients) that have helped to support an online solo business owner, and today I’d like to share my top five favorite ones with you. An example I see a lot is using Aweber for list management, and then using Paypal to accept payments.

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Productivityist

FEBRUARY 14, 2017

But that doesn’t mean that I don’t use my fair share of tools to get the job done. So I’m going to share with you the productivity tools that I love, broken down by how they help me with the three core components of my approach to personal productivity: Time Theming , Task Mapping , and Taking Stock. It’s the technique I use.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Productivityist

JULY 9, 2021

It also really describes the number of tools I’ve assembled as integral parts of my productivity workflow. I call these tools The Significant Six – and while the way these tools present themselves might change over time (like my to do list, for example), these tools have been part of what’s kept me productive for years.

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Denise Aday

AUGUST 16, 2010

Here’s a handy email reminder tool I’ve been trying out since last week: Followup.cc (Thank you, WebWorkerDaily.). Whenever you have an email containing an action item for later – whether a reply or some other type follow-up – you can forward it to [VALUE]@followup.cc. There’s even a SNOOZE BUTTON!

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LEADERASSISTANT.COM

MARCH 28, 2024

This resource is intended to equip you with the knowledge and tools to streamline the hiring process, ensuring a successful addition to your team. Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings.

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

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Page Personnel

OCTOBER 2, 2022

It means staying on top of diaries and calendars, keeping paperwork (whether digital or physical) filed neatly, and always thinking ahead to what’s next. Proficiency in Microsoft Office and any other tools that might be used in the organisation (such as project management tools) is a must. Website URL

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Tips From T. Marie

SEPTEMBER 27, 2016

The truth is, while a well-planned and scheduled phone call is still a relevant business tool, a lot of time is wasted on the phone that could be better spent. Click To Tweet For example, how many times have you, your assistant or receptionist played phone tag trying to schedule a meeting or appointment? Google Calendar with Calendly.

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BMT Office Administration

DECEMBER 13, 2022

In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. Yet, how do you know which project management software tool to recommend? However, small businesses and entrepreneurs often prefer more basic tools that offer superior ease of use due to their simplicity.

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Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    It is a communication tool that has been around for decades and it does not look like it is going away any time soon. . 

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Stephanie LH Calahan

NOVEMBER 22, 2013

  I've tried delegating through email, google and drop box.  I’m enjoying a new love affair… with my task management tool! Task/Project Management Tool: Asana. At its core, Asana is a task management tool. You can set a due date, and even sych the due date to your calendar. Are you in love yet?

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Step It Up VA Coaching

JUNE 25, 2015

Mark your calendar to follow up with a brief email no more than one week following your meeting. Don’t make the email too lengthy or too mushy; make it brief, but make it clear. Don’t make the email too lengthy or too mushy; make it brief, but make it clear. Your next follow-up email should be maybe 7-10 days later.

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Office Organization Success

SEPTEMBER 15, 2012

For example…. Checking emails instead of reaching out to potential joint venture partners or organizations to secure speaking gigs. Don’t be a slave to your emails or your phone. Plan to check your emails twice a day (morning and afternoon) and let unscheduled calls go to voicemail. Plan your calendar.

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Office Dynamics

APRIL 25, 2016

Mobility is changing how we work and live; blending personal and professional lives, apps and tools needed to work well across different devices, and employees expect—and are expected—to work from anywhere. A free Google app which includes a suite of productivity tools similar to Microsoft Office. Know Your Mobile Device.

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Practically Perfect PA

MARCH 10, 2014

Over the years I’ve used a variety of tools and techniques to ensure I remember everything my boss and my colleagues ask me to do. This is still my favourite go to tool for remember everything at work. Calendars are not just for appointments. Here are my top ten tips on how to remember those random requests…. ” 8.

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Productivity Bits

MARCH 29, 2011

Danyuki Software is the company running Plancake, a useful free online tool to get things done. I wanted a very simple online tool that would have let me implement the GTD methodology. Yeah, there were already very good tools at that time but, I am a Web developer, so I wanted to have mine. I am going to give you an example.

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Worxbee

APRIL 5, 2021

While there are many great tools and strategies, there’s a lot of relatively common advice that isn’t really helpful. So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. Pairing up “thinking” tasks with tasks that you do on autopilot are good examples.

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Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

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Step It Up VA Coaching

MARCH 14, 2013

Mark your calendar to follow up with a brief email no more than one week following your meeting. Don’t make the email too lengthy or too mushy; make it brief, but make it clear. Don’t make the email too lengthy or too mushy; make it brief, but make it clear. Your next follow-up email should be maybe 7-10 days later.

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Productivityist

JULY 5, 2017

Use less tools so you can use them to their fullest. Never forget to turn on your email vacation message…and preferably do so the day before you go on vacation. And be sure to send this email before you leave for vacation. Your calendar outlines the broad strokes of your day. I leave mine in the bathroom.).

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C-Suite Assistants

JULY 26, 2021

With the right technology and communication styles, virtual assistants work in remote locations and can successfully take over tasks such as: Calendar management, such as booking meetings with clients Email filtering and management Data entry Client follow-ups Transcription and note-taking Social media management Recruitment tasks.

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Practically Perfect PA

FEBRUARY 1, 2016

My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. I check my emails first thing when I wake-up so that I can prioritise my day properly. I have my brekkie and coffee while I respond to anything urgent, check in on the calendars and update my to-do list.

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Ian's Messy Desk

MARCH 9, 2011

I’ve been using an iPhone for about three years now and it’s become an indispensable tool in my productivity toolbox. It lets you access personal information—for example, the status of your utility bills, recent online purchases, and credit-card transactions. Here are ten free productivity apps for the iPhone.

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Office Organization Success

SEPTEMBER 14, 2010

The first step, and most important step, is to actually schedule your time off in your calendar. Once it’s on your calendar and you can see it you’re unlikely to accidentally schedule in a client call, meeting, or other event that will encroach upon your down time. Also plan your programs and trainings around your vacation time.

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Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline.     * Master calendars.     * Master calendars.

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