Office Organization Success

JANUARY 31, 2012

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. With a marketing calendar, you can see at a glance: Upcoming promotions that you need to prepare for.

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Worxbee

FEBRUARY 28, 2022

For example, we know executive assistants who had to find popular tickets to a game or dinner reservations at the last minute for clients. A Reliable System for Tracking Tasks We’re not going to suggest one “right” system for how you manage tasks. Some people prefer a paper diary or a system of sticky notes.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Productivityist

SEPTEMBER 20, 2021

Many apps are also available as desktop or web programs for Linux and Windows operating systems. Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. Systems: Web Browsers.

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Clutter Coach

AUGUST 1, 2019

We had a delightful conversation about Stefanie’s system for prioritizing and scheduling tasks to meet her goals. She puts time for workouts, for example, into her calendar before work sessions. She has a podcast, The Mompreneur Mastermind Show and courses are available on her website Stefanie gass.com.

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Clutter Coach

AUGUST 1, 2019

We had a delightful conversation about Stephanie’s system for prioritizing and scheduling tasks to meet her goals. She puts time for workouts, for example, into her calendar before work sessions. She has a podcast, The Mompreneur Mastermind Show and courses are available on her website Stephanie gass.com.

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Laughing all the Way to Work

OCTOBER 27, 2018

I find with the volume of work admins deal with throughout the day, week and month, we need some system to keep things straight. I put items in my calendar as a reminder, but the problem with calendar reminders is unless you know which day you put it on or what you named it, you can't easily find it.

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Success

JUNE 2, 2023

For example, in the early 2010s, one Ottawa-based employee tried to push back against a concerning payroll system, but was told she “wasn’t being a team player.” Examples of data you might present include employee or customer feedback, satisfaction surveys or trends within the company happening over time due to a change.

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Office Dynamics

OCTOBER 26, 2018

Debbie Gross (Strategy) suggested administrative assistants to work at a higher level by using their Outlook calendar like their own personal admin to help keep them on track with the many projects to be managed. She has a 3-point system for managing email: first pass. Second pass, Do (as in under two minutes).

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Stephanie LH Calahan

OCTOBER 5, 2011

Today I share a simple method to create your own ACTION/Quick Reference system. Create Your Action/Quick Reference System 1 -- Start with what is on top of your desk.  Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. Video of the Paper Pile to Action System.

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Office Dynamics

AUGUST 4, 2017

Phenomenal examples include manufacturing, mechanized farming, retail, and many other sectors. An app such as Evernote can be linked to task running apps like Trello and Asana and even to your Google calendar. Mint is an app that is highly effective for integrating your accounting system. If This Then That (IFTTT).

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Office Organization Success

APRIL 28, 2016

These are some of the classic signs of a LACK of systems – you’re not effectively managing you business so how can you effectively market your business? You don’t have your core systems in place and your business is running you when it should be you running your business! Review your current systems. Systemize repetitive tasks.

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Allwork

JUNE 5, 2023

Recognize the need for proficient mediators and facilitators to navigate the complexities of intersecting systems in order to comprehend societal impacts. Frank Cottle [00:03:06] And I know we have some common friends over at Walgreens as an example, that you had worked with that are very active in our industry. Work podcast.

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Worxbee

FEBRUARY 14, 2022

For example, someone who has previously held a project manager role but opted for a career change to executive assistant may have a head start for a senior role. For example, there is a lot to learn about compliance and procedures in governmental organizations. This division is often particularly prevalent in larger organizations.

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Success

FEBRUARY 20, 2023

Communication is key Like with most things in life, communication is vital to ensure that whatever system you and your partner choose works for both of you. Put it in the calendar, and don’t let it slip or get pushed aside. If you’re already in a committed relationship, schedule a time to discuss finances with your partner.

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Office Organization Success

NOVEMBER 19, 2015

The solution is simple … you plan it in your calendar. And you make sure your systems are set up to support you. Take the First Step To Taking Time Away: FREE Online Business & Marketing Systems Checklist. Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST .

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Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. For example, the top item on our board is dry cleaning that needs to be picked up this week. The calendar serves to track what is going on in the month.

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Jen Lawrence

NOVEMBER 14, 2022

Examples of one-on-one meetings: Team member check-ins. Examples of team progress meetings: Leadership Team Meeting. Examples of team development meetings: Training Session. Examples of ad hoc meetings: Brainstorming. Examples of quarterly planning meetings: Strategic/goal planning. One-on-One. Feedback sessions.

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Worxbee

MARCH 1, 2021

These are our top three suggestions for tasks to give your virtual executive assistant: Calendar management. Calendar management falls under “must be done, but you’re not adding any value by doing it.” You’re likely spending a lot of time on managing your calendar that could otherwise be spent on other things.

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Clutter Coach

JANUARY 17, 2016

That’s why it’s so important to have your own personalized system. Your system doesn’t have to look like anyone else’s. It doesn’t even have to look like a system to anyone else. Mainly, your organizing system has to suit who you are and what your life is like, today. That works fine for me.

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Clutter Coach

SEPTEMBER 22, 2015

That’s why it’s so important to have your own personalized system. Your system doesn’t have to look like anyone else’s. It doesn’t even have to look like a system to anyone else. Mainly, your organizing system has to suit who you are and what your life is like, today. That works fine for me.

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Virtual Moxie

MAY 6, 2014

If I''ve learned anything, it''s that a person can hear about a system or a solution many times and have it strike only a glancing blow before bouncing off, and then one day, it suddenly clicks. The problem is that “later today,” and “as soon as you can,” aren’t times you can point to on a clock and calendar. Tho solution? Everything.

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Clutter Coach

APRIL 6, 2015

That’s why it’s so important to have your own personalized system. Your system doesn’t have to look like anyone else’s. It doesn’t even have to look like a system to anyone else. Mainly, your organizing system has to suit who you are and what your life is like, today. That works fine for me.

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. For example, some people like to schedule “like” tasks in blocks based on the level of focus the task requires. Pairing up “thinking” tasks with tasks that you do on autopilot are good examples.

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BMT Office Administration

FEBRUARY 23, 2023

Small employers e-filing Forms 1095-B/1094-C will need to use the IRS’ AIR system. Example: In 2024, Sparky files 12 Forms 1099-NEC on paper, but it should have e-filed all of those returns. Both portals allow you to complete, file and provide employees and payees with their copies without having to buy software.

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BMT Office Administration

DECEMBER 13, 2022

For instance, Asana and other programs offer Gantt charts, calendar views, and time-tracking, whereas Trello does not (unless you pay for power-ups, but more on that in a bit). Tel-Aviv-based company Monday.com launched in 2014 as a workplace operating system, or WorkOS for short. Calendar view. Google Calendar.

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Clutter Coach

AUGUST 25, 2014

That’s why it’s so important to have your own personalized system. Your system doesn’t have to look like anyone else’s. It doesn’t even have to look like a system to anyone else. Mainly, your organizing system has to suit who you are and what your life is like, today. That works fine for me.

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Office Organization Success

SEPTEMBER 15, 2012

their marketing systems are hit-or-miss. For example…. Plan your calendar. Block out specific times in your calendar for certain activities. For example, instead of having your client calls scheduled all over the place, set aside two or three batches of two hours each week for clients calls. But how can this be?

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My EA Career

APRIL 5, 2023

Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. Putting this system into practice takes practice! But have you implemented this approach in your relationship with your manager?

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Practically Perfect PA

MAY 2, 2014

More recently I’ve heard from assistants that have tried a few different apps and bits of tech which have really helped with their minute taking so I thought I would give a few examples of what is out there. Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books.

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Virtual Moxie

OCTOBER 7, 2014

If you''ve been struggling with GTD, or any other "system," stop. The system isn''t meant for you. The bottom line is this: All the Do, Ditch, Dump, Delegate, blahblahblah systems in the world aren''t going to work for you if you can''t manage time. The fences—your clock and calendar. See how this handles both #2 and #3?

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Jen Lawrence

NOVEMBER 8, 2021

Remember, an effective file management system boosts the overall efficiency of a company’s operations. For example, “J Lawrence File Management Blog Article 112021.” Managing files can be overwhelming and let’s be honest… boring for some. But as I always say… my passion is your nightmare! .

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Worxbee

DECEMBER 12, 2021

They value quality communication and prioritize figuring out a system that works for them. For example, a request we’ve heard is: “my written communication often seems to come off as blunt, even when that is not my intention. They reach a point where the EA instinctively knows what the executive is likely to say about any given issue.

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Office Organization Success

OCTOBER 5, 2013

It’s great to set up systems and processes and have them work for you, but in order to fully automate your business you also need to know which technologies are going to work best to support you in that. 1ShoppingCart – this is my shopping cart, autoresponder, broadcast, and database management systems all rolled into ONE system.

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Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. I also use this service with my clients so that they have access to all of their files too. Check out [link] for fr.ee

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

My experience has taught me a lot about how to manage email, but as you’ll see in my “waking up to check emails addiction” example below, I still have plenty to learn. Share your calendar with coworkers so they can see your “checking email” time blocks. This is an effective system for keeping track of what he’s seen already.

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