Allwork

DECEMBER 10, 2023

Clear communication up front, and continuing conversation through regular check-ins and transparent project management helps streamline workflows and prevent confusion. In 2020, more than a third of Americans freelanced — up 22% from 2019, CNBC reports. And the key to good management — freelance or otherwise — is communication.

Management 299

Management 2020 Agencies Project Management 299

Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week?

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Office Dynamics

DECEMBER 7, 2018

Speaks up in my team meetings and has brought additional insights into our group forums that are highly valued. Takes the initiative and has the comfort level to proactively review documents in preparation for my meetings. Stands up for herself more often so that others do not take advantage of her accommodating personality.

Assertiveness 180

Assertiveness 2018 Calendars Confidence 180

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

C-Suite Assistants

JANUARY 23, 2023

As the CEO or executive of a start-up, whether pre-IPO or Series A, B, C, or Seed, the current economic market may have you concerned. Founders and CEOs may be concerned that this appears fiscally extravagant or not in keeping with the lean, flat and non-traditional start-up culture. It is one of the most important hires you can make.

Calendars 65

Calendars Travel PowerPoint Social Media 65

Worxbee

MAY 17, 2021

Your processes, standard operating procedures and policies should be clearly documented and accessible to those who need to use them. Process documentation tools. Once you’ve determined everything that needs to go into a process, it’s important to devise clear steps and document them. Document storage.

Google Docs 78

Google Docs Basecamp Calendars Doodle 78

Success

MARCH 28, 2024

Make contact Before asking someone to be your mentor, you should set up an initial meeting. Understand the mentor is not your friend or therapist : Remember that while the mentor and mentee relationship can be friendly, you are not friends who are catching up. A mentor can be a powerful influence in your career and life.

Mentoring 100

Mentoring Goals Calendars Learning 100

All Things Admin

JUNE 23, 2021

A good system is documentable, sharable, and repeatable. It should be easy for someone else to pick up, follow, and achieve the same results, even if they’ve never touched the project before. The best way to explain how to document your systems on paper is to show you. Review calendars and compile date and time options.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Success

FEBRUARY 7, 2023

Yes, I’m the co-founder of Calendar and a keynote speaker. Instead of fleshing out my thoughts through writing, however, I either kept them bottled up or shared them with a few people personally when I had the chance. You don’t need to go back and edit the document before you get into the flow of writing.

Environment 246

Environment 2017 Phones Skills 246

My EA Career

APRIL 5, 2023

These are key to setting up new relationships for success and for resetting existing relationships. Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. This may not be a new concept for you. Keep it current.

Management 52

Management Administrative Professionals Calendars Filing 52

BMT Office Administration

DECEMBER 13, 2022

For instance, Asana and other programs offer Gantt charts, calendar views, and time-tracking, whereas Trello does not (unless you pay for power-ups, but more on that in a bit). Calendar view. Monday.com also features no-code automation, a document editor, and the ability to attach any file type to a project. Gantt charts.

Management 52

Management Project Management Forms Calendars 52

Practically Perfect PA

APRIL 21, 2017

i find it means they tend to give me more advanced notice on some of the things they have coming up and need from me! I rely heavily on Outlook to help with not only scheduling, but simple reminders, shared calendars, etc. Also, having full access to each person’s calendar is a must. Outlook gives me life.

Management 222

Management Calendars Negotiating AT&T 222

Eat Your Career

JULY 20, 2021

I use a system for managing email and other virtual correspondence and do not let it pile up. I keep a rigorous calendaring system to manage my time-based events and activities. I document the steps of processes that I do infrequently so as not to forget. I set aside time to review what’s coming up and plan for the future.

Skills 246

Skills Management Learning Calendars 246

BMT Office Administration

MAY 9, 2022

Implementing and documenting standard operating procedures (SOPs) is a great way to make sure that all staff members are completing their tasks in the correct manner. A standard operating procedure (SOP) is a detailed document with step-by-step instructions on how to properly complete a task. What is an SOP? How to format an SOP.

Payroll 72

Payroll Forms Expenses International 72

Office Dynamics

JULY 21, 2017

When all that digital data piles up, it can slow you and your devices down. Does your documents folder or email inbox resemble a junk drawer with everything tossed in together? For documents, designate a naming structure such as “descriptive keywords-type of document.” Back up Important Files. Get organized.

Filing 190

Filing Email 2017 Stress 190

Ian's Messy Desk

FEBRUARY 1, 2012

This allows me to keep my e-mail in-box, calendar, to-do list , address box and journal synced between my desktop and handheld. Lotus Notes Calendar and Scheduling explained! You can move to Notes documents while you’re still in another document without going to the view. Access actions from within a document.

Calendars 100

Calendars 2012 Forms Filing 100

BMT Office Administration

AUGUST 18, 2023

These filers should notify the IRS that they qualify for a religious exemption in advance of filing returns and other documents by filing a Form 8508. After filing Form 8508, filers who qualify for a religious exemption should file returns and other documents on paper.

Filing 52

Filing Payroll Forms 2023 52

Success

NOVEMBER 17, 2021

Recurring tasks, delegation, comments, calendar integration, kanban-style productivity visualizations and subtasks are some of the most notable features of Todoist. Up to five users can use most of Toggl Track’s features for free, but larger teams and those who want more advanced features like native integrations will need to go premium.

2022 352

2022 Basecamp Google Google Docs 352

Office Dynamics

APRIL 19, 2017

Whether you use OneNote , Evernote , or the default notes app that came with your phone, you’re just a few keystrokes away from documenting these important comments in a place where they won’t get misplaced or thrown out. With a calendar app , you’ll never forget an important date again. When is that important meeting?

Administrative Professionals 192

Administrative Professionals 2017 Calendars Phones 192

Practically Perfect PA

FEBRUARY 17, 2014

As I’ve always said our main role as assistants is to free up time in our executive’s day so that they can focus on the big stuff. There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Administration of documents.

Management 100

Management Suppliers Holidays Calendars 100

Jen Lawrence

NOVEMBER 8, 2021

If you’re looking to clean up your files or revamp how you store them, start with this question: “What would I look for when retrieving this document/file?” After you answer that first question use these 2 tips to help clean up and manage your files! ” Would you look for it…. By project? In what order?

Filing 52

Filing Management Staples Calendars 52

Office Dynamics

NOVEMBER 6, 2017

With just less than two months to go, how are you going to wrap them up? Some people who lost their jobs actually ended up in better positions. Here are some ideas for the first week of November: Take inventory of your accomplishments and make sure you document them so you have them ready for your annual review or your success book!

2017 150

2017 Holidays 2018 Stress 150

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

Management 100

Management Calendars Agenda AT&T 100

All Things Admin

OCTOBER 31, 2023

Google Workspace is a collaboration and productivity suite, similar to Microsoft 365, that allows you to create and share documents, spreadsheets, and presentations, manage your email, and attend virtual meetings. What is Google Workspace? It’s browser-based, which means everything is done directly from your web browser.

Google 52

Google Google Docs Mentoring Administrative Professionals 52

LEADERASSISTANT.COM

MARCH 28, 2024

Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings. Problem-solving: The ability to anticipate issues and find practical solutions is key.

Interviewing 52

Interviewing Cover Letter Skills Resume 52

Loosely Speaking

NOVEMBER 4, 2008

Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Round up #3, Prescott Style Tuesday, November 4, 2008 at 7:48 am // By: ktcosmos // Category: Life of the Virtual Assistant Election Day 2008! This one feels like Christmas. I voted early by mail this year. Get Loosely Speaking Products.

UPS 100

UPS 2008 2004 Calendars 100

Success

AUGUST 19, 2022

It was a simple one: Find 30 extra minutes each day to do something productive and document it. What used to be months of endless work became a calendar full of activities Archer could reflect on with joy, like the times she learned to knit or speak a little Italian. What started as a mission to free up my time had now become a burden.

Keyboards 246

Keyboards Learning 2017 Resume 246

Tips From T. Marie

FEBRUARY 14, 2018

Like how I can connect Paper to my Office 365 calendar. This allows me to set up a meeting note that can be used by both myself and a client during a consultation call. We can make notes in the same document as we are discussing a project on the phone or Skype.

Dropbox 100

Dropbox Google Docs Filing Collaborate 100

Practically Perfect PA

DECEMBER 17, 2015

After all, what’s the point of being efficient if you make sure your boss shows up to the right conference meeting but on the wrong day? This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox.

Calendars 100

Calendars Filing Email AT&T 100

Jen Lawrence

SEPTEMBER 5, 2019

Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. Set up filters/categories/tags/rules to organize your inbox at a glance. For instruction setting up rules in Outlook, visit here. How do we manage the chaos? No problem!

Email 45

Email Management Calendars Customer Service 45

Jen Lawrence

SEPTEMBER 5, 2019

Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. Set up filters/categories/tags/rules to organize your inbox at a glance. For instruction setting up rules in Outlook, visit here. How do we manage the chaos? No problem!

Email 45

Email Management Calendars Customer Service 45

Office Dynamics

APRIL 25, 2016

Today, going mobile means having instant access to all documents, content and colleagues, and the tools to get any job done – anywhere, anytime. First and foremost , learn how to use a cloud service to backup and access your documents, photos and videos in a flash and I don’t mean from a flash drive! (I Cloud Storage.

Dropbox 100

Dropbox PDF Filing Google 100

Worxbee

OCTOBER 17, 2022

Problem-solving requires thinking time, and Executive Assistants free up your schedule to do more of it. It gives you more time in your day An Executive Assistant can lighten your calendar by handling the minor (yet significant) things on your to-do list. Executives need to use “creative space” to think with focus—or expansively!—about

Stress 52

Stress Training Budget Calendars 52

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. It adds up. We really didn’t need the manual. DELEGATE IT.

PDF 100

PDF Filing Policies Purchasing 100

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. Tip #2: Manage Your Papers.

Filing 100

Filing Calendars Suppliers Email 100

Office Dynamics

OCTOBER 12, 2015

Halloween decorations and costume advertisements popping up everywhere. Finding the time to “corner” him for input on issues that pop up throughout the day. Blocking his calendar to work on his projects. After reading almost all 700 responses, a 150 page document, here is what rose up as the top 3 struggles.

Calendars 100

Calendars Travel Email Management 100

Productivityist

DECEMBER 11, 2019

If you’ve ever missed an important email because of your overloaded Inbox or spent far too much time wading through forests of unread emails, tons of newsletters, and follow-ups to find The One email you’ve been looking for then you’re going to want to check out Clean Email. Want to keep up with the podcast?

Calendars 52

Calendars Email Skills Collaborate 52