Office Dynamics

APRIL 25, 2016

Note : if you are using an iOS device, at minimum, you should keep your device backed up using iCloud. Note: Subscribe to Executive Secretary Magazine , and read my detailed article on Clearing Up The Fog Around Cloud Storage , in the January, 2016 issue. View , annotate and sign PDFs. Keep up with the latest news.

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Dropbox PDF Filing Google 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

UPS 100

UPS 2008 Cubicle Microsoft Outlook 100

Professional Assistant Blog

OCTOBER 31, 2007

Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? There are times when people come up to me and expect things to be done right away.

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2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 8, 2007

Home About Me Advertise 11 Tips To Improve Your Performance By The Professional Assistant on Thursday, November 08, 2007 Filed Under: Office Gossip , Productivity A re you asking yourself, “How can I improve my workplace?&# Here are 11 quick tips for helping you overcome those office blues: Think of the positives, not the negatives.

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Gossip 2008 Cubicle 2007 100

Professional Assistant Blog

DECEMBER 11, 2007

Home About Me Advertise Blogging Tips for Company Blogs By The Professional Assistant on Tuesday, December 11, 2007 Filed Under: Client Service , Productivity D o you blog for your company? Here are 9 great tips on making you a better blogger: Credentials are a must. Dont be afraid to spice it up a little. Post regularly.

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2007 2008 Cubicle Google Docs 100

Admins4Admins

DECEMBER 28, 2009

Use this quick tip to help spice up your presentation! You can receive these updates automatically through email by clicking below: Subscribe to admins4admins.com by Email HOW TO INSERT A POP-UP PICTURE IN A CELL 1. Right-click the cell where you want the pop-up picture. 2. Click on “Insert Comment”.

2007 40

2007 UPS 2003 PowerPoint 40

Professional Assistant Blog

NOVEMBER 18, 2009

Post from: Administrative Assistant Tips 2comments for this post soruba Nice blog. Now you have a larger area to work with. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today. Until next time, Take care - of your clutter! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Excel 100

Microsoft Excel 2007 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. I'm going to try this.

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2007 Agenda 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 6, 2009

Visit Travel Zoo for the most up-to-date best deals you can find on the internet. Post from: Administrative Assistant Tips 2comments for this post deals nice site about deals thank you Posted on 30 October, 2009 5:56 PM Anonymous Thank you! Whats next? Until next time, Take care - of your clutter!

Travel 100

Travel 2008 Google Docs Cubicle 100

Professional Assistant Blog

OCTOBER 7, 2009

You actually end up thinking that you are working harder, yet you are reducing your productivity by about 30%. Thats quite a bit of work that you could be catching up on throughout your day, each and every day. Then I would open up the applications associated with the next task. Believe it or not, this can lower productivity.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 8, 2009

Your colleague or boss calls or comes up to you exactly 2 minutes later and asks if youve read it. You think to yourself, "What?!? Is this person crazy?!?" Has this ever happened to you? I am sure most of you are nodding your heads as you are reading this. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Now put yourself in that persons shoes. Imagine that you were on the receiving end of the conversation. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

JULY 14, 2009

They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. You search around to find the best deal (check out Travel Links on the right side of this blog for some suggestions) and book what your boss needed. The time finally comes when your boss is flying out to that all important business trip.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

AUGUST 13, 2008

Do you follow particular religious holidays, but arent showing up in your calendar? In this case, I dont have to worry about taking extra days off, since I dont really follow the religious holidays that I was brought up with, which in turn, are part of the regular holidays that come up each year.

Microsoft Outlook 100

Microsoft Outlook Holidays 2008 Calendars 100

Professional Assistant Blog

JULY 24, 2008

When e-mails come in and you have set up your colors, you will notice that you have prioritized them by color. This will show up in red, since I know I have to get to this one first, before I can even touch any other one. Then I have my faxes set up as green. Now you have a new prioritization system set up.

2008 100

2008 Cubicle Fax Google Docs 100

Admins4Admins

JANUARY 8, 2010

Try this tip to free up some space! DOWNLOAD THE STEP-BY-STEP INSTRUCTIONS HERE: Excel 2007 | Minimize The Ribbon (PDF) HOW TO MINIMIZE THE RIBBON 1. Click on the “Customize Quick Access Toolbar”. As you add more data to your spreadsheet, all the space saved is valuable. 2. Click on “Minimize the Ribbon”.

2007 40

2007 PowerPoint 2009 PDF 40

Professional Assistant Blog

SEPTEMBER 9, 2008

They most likely will stop using your product/service, but also, they would end up telling their friends. Here are some tips to consider: Even if you dont know the answer to their question, tell them that you will get back to them via e-mail, phone, etc. Then those friends would tell those friends, and so on and so forth.

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2008 Customer Service Cubicle Google Docs 100

Admins4Admins

APRIL 21, 2009

If you need to, download the pdf at the bottom of each set of instructions to help you learn with pictures. These are designed to help you pick up each piece as you need it. How to Use the Number Format (PDF) How to Display Numbers as Fractions 1. Most of the stuff is easier than it looks. Have fun! Click on “Fraction”.

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PDF 2007 PowerPoint 2009 40

Professional Assistant Blog

NOVEMBER 21, 2007

Do you need some helpful tips on how to get that dream job that you always wanted? When I least expected it, the skies opened up and a job fell in my lap. Here are 3 simple search tips that you can follow to get you through the rough patches: If you feel stuck, as for help! Here are some more articles on job seeking tips.

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

SEPTEMBER 23, 2008

Whether you need help fixing up that company website, proofreading a report that your boss needs right away or even compiling reports that your boss gave you today and is asking for you to complete it yesterday. Hiring a freelancer can have great benefits. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 29, 2008

In one of my previous jobs, when I was working for an Investment Advisor, he gave me the installation CD-ROM and asked me to read up on how to use it. I am sure that this will beef up your productivity with the system. This same thing happened to me as well as one of my readers. Whats next?

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 21, 2008

to be obtained from outside sources, other than the specified and approved vendors that have been set up. There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. Since I work for a large corporation, this is my case as well.

2008 100

2008 Cubicle Fax Google Docs 100

Professional Assistant Blog

SEPTEMBER 8, 2008

By The Professional Assistant on Monday, September 08, 2008 Filed Under: Organize , Prioritize , Productivity D o you wake up in the morning and think to yourself, "What do I have to do today? Rushing through your work will only create mistakes and you will end up doing the same task twice. This will help you get to your goal faster.

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Stress 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 7, 2008

Set up the preferences for yourself for one hour and click start. When the hour has passed, a pop up window will show telling you that your time is up. Virtual Stopwatch gives you the option to set a predetermined amount of time. For example, you want to spend one hour on a particular project. Whats next?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 30, 2008

If they try to call you, they can be fined up to $15,000.00. Keep in mind that it telemarketers have 31 days to take you off of their list and you have to re-register your numbers every three years, but it’s worth the small effort. You can find the National Do Not Call Registry for the US here.

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Fax 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 22, 2008

So next time you want to make a reservation via phone, hang it up and try OpenTable.com instead! I even keep particular restaurants that I have to make reservations for on a regular basis in my Favourites on my browser. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

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Restaurants 2008 Cubicle Google Docs 100

Professional Assistant Blog

NOVEMBER 21, 2007

If you are more of a person who likes to use Outlook for reminders to pop up a few minutes, hours or days before the task needs to be completed or you need to attend a meeting, here are some tips on how to go about it: Write up the task in your Outlook, but make sure to give yourself enough time to be able to complete the task.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 13, 2008

All the deleted text should now show up automatically. Post from: Administrative Assistant Tips 2comments for this post Administrative Jobs Thanks for the great tips here. Keep up the great work! Make sure that you are in the document that you’ve changed. You can also read some more articles on System Security here.

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Professional Assistant Blog

MARCH 5, 2008

Home About Me Advertise Microsoft Office Poll Results By The Professional Assistant on Wednesday, March 05, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I am sure that all of you use Microsoft Office in your workplace. You asked for tips that we find useful in the job and my favourite is ctrl Y.

2008 100

2008 2007 Cubicle PowerPoint 100

Professional Assistant Blog

SEPTEMBER 24, 2007

If not, heres a quick technical tip for you: Hold down the "Windows" key (located between the CTRL and ALT keys) and hit the "L" key. and then our computers automatically lock, which is a good back-up system. Do you feel safe enough to leave your computer on and everyone can see what you are doing?

2007 100

2007 2008 Google Docs Cubicle 100

Professional Assistant Blog

JANUARY 22, 2008

Then you end up going back and forth to try to figure out what works for everyone. The default colours would be: Tentative: Blue with white diagonal stripes through it Busy: Blue Out of Office: Purple Keeping these tips in mind will create a more productive environment for you and your staff members.

Microsoft Outlook 100

Microsoft Outlook Calendars 2008 Google Docs 100

Professional Assistant Blog

MARCH 4, 2008

Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook. Post from: Administrative Assistant 4comments for this post Mercedes Great tip. Thanks, Richard Posted on 23 September, 2008 10:40 AM Delilah Thanks for the tip. It’s amazing of how many people actually forget to do this.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 8, 2008

Do you feel sluggish in the mornings and would like to lift up your spirits, without having to use a caffeine boost (well, some people feel they need this and you can read a post on this as well here )? You drudge into the office and plop yourself at your computer. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 7, 2008

Here are some to-do tips before you head into the meeting: Create a list of all of the main tasks that you are doing. Mention to your boss that you are actively trying to keep up with the workload, but are worried that higher priority tasks might fall behind and would like their opinion on how to prioritize them.

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2008 Cubicle Microsoft Outlook Google Docs 100

Professional Assistant Blog

NOVEMBER 3, 2008

You can sign up and use any or as many services as you wish. Post from: Administrative Assistant Tips 2comments for this post Chelsea McNabb Nice post. Keep up the good posting! You can click on any of the particular social bookmarks to be able to save and share your Favorites with anyone you choose. Theres also the "more."

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

AUGUST 25, 2007

If you want to get your point across, here are some tips to lighten the load: Think of what you want to tell the person you are writing to. Avoid any attachments, since it could clog up the receiving person’s e-mail account (unless it’s absolutely necessary). Write a “get-to-the-point&# subject line. Click send!

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

SEPTEMBER 17, 2008

As I got up in the morning, I got ready for work, feeling tired. You can also find more tips by reading 6 Easy Steps to a Better Work-Life Balance. Even if you are the type of person that exercises regularly, you could still benefit from this article. I have been working in an office setting for over a decade now.

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2008 Cubicle 2007 Google Docs 100