All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. Company Projects – Green. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Want to use this article in your newsletter, ezine or website? Training – Yellow.

Mentoring 52

Mentoring Administrative Professionals Suppliers 2022 52

Practically Perfect PA

OCTOBER 26, 2017

Administrators can be involved in many types of projects eg office move, conference, product launch, staff recruitment, Christmas function. Ideas of what needs to be covered to ensure the effective implementation of the project should be discussed. Place the flip chart paper and Post It notes on the board table. Twitter: @minutesmad1.

2016 180

2016 2015 Administrative Professionals Facebook 180

Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place. How will you use Basecamp?

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Jen Lawrence

MARCH 15, 2019

Colors can be used to distinguish between projects, clients, meeting types, activity types. Meetings – In Person Meetings – Virtual (phone/video) Conferences/Expos/Company-Wide Meetings Travel Urgent/Reminders Holidays/Special Events Personal Financial To-Dos (remember to schedule your to-dos !) You name it.

Calendars 65

Calendars Holidays Travel Finance 65

All Things Admin

OCTOBER 20, 2021

You need a password to boot up your work computer, log in to your network, access your office intranet, open your project management software, and access your cloud server. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Want to use this article in your newsletter, ezine or website? Do you work with sensitive material?

Social Media 96

Social Media Mentoring Administrative Professionals 2021 96

All Things Admin

NOVEMBER 2, 2022

Photos or graphics to represent events, projects, organizing systems, etc. And this is a copy of a template I designed for travel planning. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Want to use this article in your newsletter, ezine or website? Letters of recommendation. Work samples. Awards and recognitions.

Cover Letter 52

Cover Letter Resume Mentoring Administrative Professionals 52

Jen Lawrence

MARCH 15, 2019

Colors can be used to distinguish between projects, clients, meeting types, activity types. Meetings – In Person Meetings – Virtual (phone/video) Conferences/Expos/Company-Wide Meetings Travel Urgent/Reminders Holidays/Special Events Personal Financial To-Dos (remember to schedule your to-dos !) You name it.

Calendars 40

Calendars Holidays Travel Finance 40

Productivityist

OCTOBER 6, 2016

This piece originally appeared in The Productivityist Weekly newsletter. Between travel and working on projects, I’ve barely had a chance to collect my thoughts – let alone relax. Between travel and working on projects, I’ve barely had a chance to collect my thoughts – let alone relax.

Travel 92

Travel Management Email Learning 92

Jen Lawrence

FEBRUARY 21, 2019

I had taken a job as an assistant to three executives, plus my role required project management work. Why was it taking me so long to book travel and get it on calendars? And I just couldn’t seem to get my project reports sent out. Sign up for my monthly newsletter by clicking here. . I was drowning.

AT&T 58

AT&T Google 2008 Email 58

Productivityist

JANUARY 19, 2017

That doesn’t mean that other projects don’t get attention during those months, but there is one particular project or aspect of my life that does receive more attention than all others. Monthly Themes can be project-based, category-based, or even based on a particular quality you want to bring to the forefront. I’m glad I did.

2017 40

2017 2016 Travel Calendars 40

Loosely Speaking

JULY 26, 2010

Tips on deciding whether or not to hire a coach (more on this in August) and why you need to use a contract for every project. Though she has worked in several other industries, Cuppers is her true passion, along with traveling, and adopting homeless animals. Karen strongly recommends every person pursue their passions in life.

2010 100

2010 Interviewing 2006 Restaurants 100

Step It Up VA Coaching

NOVEMBER 17, 2011

Send personal notes to clients thanking them for choosing you, thanking them for a referral, and upon completion of a big project. Whatever offline marketing route you choose to travel, utilizing those good ol’ fashioned, tried-and-true methods can put you on the road to growth and success!

Social Media 100

Social Media Business Cards Calendars Travel 100

Loosely Speaking

AUGUST 29, 2010

Unless your project falls squarely in your area of expertise, should you attempt it yourself? Tips on how to get your print projects done right and why participating on LinkedIn is a good bet for professionals. You can be the subject of one of our interviews or sponsor an upcoming month of AZVAs newsletter & podcast?

2010 100

2010 Social Media Facebook Networking 100

Jen Lawrence

FEBRUARY 21, 2019

I had taken a job as an assistant to three executives, plus my role required project management work. Why was it taking me so long to book travel and get it on calendars? And I just couldn’t seem to get my project reports sent out. Sign up for my monthly newsletter by clicking here. . I was drowning.

AT&T 40

AT&T Google 2008 Email 40

Productivityist

OCTOBER 12, 2015

Not signed up for the newsletter yet? As a result, both projects are placed on the backburner. Taking on both of these massive projects is something I’m doing also because I’m inspired by others who are moving forward with multiple big projects at once. I created Scrivener projects for each book.

Calendars 40

Calendars Travel Forms UPS 40

Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

Networking 100

Networking Purchasing Filing Fax 100

C-Suite Assistants

JULY 26, 2021

Virtual Assistants can take over recurring tasks such as newsletter management, follow-up emails, calendar management and travel plans so that you don’t have to. The major advantage of working with a virtual assistant is that it frees up your time so you can focus on more strategic aspects of your business. Lower overhead and training.

Time Zones 52

Time Zones Social Media Calendars Expenses 52

Stephanie LH Calahan

DECEMBER 4, 2009

  I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally .  Please give me a call."

Phones 100

Phones Networking Fax 2010 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter. Thanks to Ellen Limes of Organized By L 5.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Practically Perfect PA

JANUARY 5, 2015

I manage his schedule and monitor his emails, as well as help organise some of his travel, company events, and client dinners, occasional research, expenses and ad hoc tasks – all the general PA duties. What are the main aspects of your role? I have a dual role: my primary responsibility is being the PA to the managing director.

Restaurants 100

Restaurants Expenses 2014 2015 100

All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. Project plans. And we have to keep our executives organized, too. Protect Your Admin Career. It can include your: Resume. Personality type or StrengthsFinder assessments. Past performance reviews.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

Email 100

Email Twitter Fax Networking 100

Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

Management 100

Management 2011 Interviewing Fax 100

Stephanie LH Calahan

DECEMBER 13, 2010

Ask yourself whether or not those documents will be relevant to your work in the coming year – completed projects and last year’s receipts should not be living in your active files! Or did you just have a hard time getting started on those bigger, more important projects? Start with your reference, client, and financial files.

2011 100

2011 Filing Networking Phones 100

Stephanie LH Calahan

OCTOBER 8, 2010

Make a #project w/ do-able sized parts   AllisonDGraham   @ StephCalahan make a list. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Then I take a step back from all of the little things that can seem to overwhelm me.

Stress 100

Stress Twitter Facebook Fax 100

Stephanie LH Calahan

DECEMBER 6, 2010

  That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.  If I had not taken the time to complete my profile, we probably would not be doing the project in January.

Business Cards 100

Business Cards Networking Facebook Phones 100

Stephanie LH Calahan

NOVEMBER 24, 2010

  Get rid of the activities and projects (and sometimes even people) that don't fit.    Do you let other people encroach on your time when you had planned to work on an important project?    Review where you are spending your time and focus.    Add in those things that do fit.

Health 100

Health Networking Fax Twitter 100

Men With Pens

DECEMBER 19, 2012

Many of you will be welcoming kids home from school, rushing about doing last-minute gift shopping, preparing to receive guests or making travel plans to visit family. Too many other projects on the go. Head over to Damn Fine Words and sign up for the newsletter. The holidays are here. You probably backburner yours as well.

Holidays 40

Holidays 2013 2006 AT&T 40

Stephanie LH Calahan

AUGUST 16, 2010

Do you have a large list of abandoned projects all sitting at various levels of incompletion? Do you have a list of projects that do not reflect your best work? Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

Management 100

Management Twitter Networking Fax 100

Andrea Kalli

MARCH 26, 2010

This is his Travel log, his moblog, his mobile blogging project. I convinced him that this is the perfect time to document his story, his preparation, and his biking adventure through a blog, social media, and his mobile phone. He’s doing this on a shoestring budget. No unlimited data plan, no cool apps to download.

Social Media 100

Social Media Twitter Facebook Phones 100

Stephanie LH Calahan

JANUARY 22, 2010

  Do you find yourself jumping from one project to another?    One day it is one project and then the next day a different “ bright shiny object ” comes into view and we switch off to that.    We are so busy jumping from project to project that we never really complete any of them. . 

Learning 100

Learning Twitter Networking Goals 100

Stephanie LH Calahan

MAY 17, 2010

Also consider color-coding the index cards by project. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? “At the beginning of the day, put your cards in order, with the most important item on top.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Virtual Moxie

OCTOBER 18, 2011

Monica wrote: Y ears ago, being a VA was generally about administrative tasks; coordination, newsletters, travel, research, proofreading, a bit of ghostwriting, etc. Another question from Pick Anastacia’s Brain , the service where you get to ask me anything for free, if I can use it here on the blog.or shopping carts).

Social Media 100

Social Media Training Skills Learning 100

Stephanie LH Calahan

DECEMBER 21, 2009

However, even if she'd jumped onto that project, the lost productivity associated with the original distraction would still creep back into her day when she returned to the task we were completing. That aggregates to 300 seconds (or 5 minutes) a day of activity with no associated productivity; nothing happened.

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

Calendars 100

Calendars Twitter Phones Google 100

Productivityist

JULY 10, 2014

I examined my current obligations – family-wise, project-wise, and travel-wise – and determined how much attention I''d be able to give the site with everything else going on. I''m getting much better at saying "no" to others but I''m not as good at saying "no" to my own ideas and projects. Everything else will stay the same.

AT&T 40

AT&T 2013 2012 2011 40

Stephanie LH Calahan

DECEMBER 23, 2009

Anchoring the system in the tickler file: You will find your "Next action" sheets, your project sheets, agendas, documents you need to work with, etc. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

Filing 100

Filing Calendars Networking Email 100