Productivity Bits

FEBRUARY 8, 2011

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System.

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Page Personnel

JANUARY 12, 2023

Why an effective onboarding process is more important than you think simonewu 24/01/2023 The saying “you never get a second chance to make a first impression” never rings truer than when referring to the onboarding process — one of the most important steps a company can take to stay ahead in today’s busy job market.

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Allwork

DECEMBER 10, 2023

You can’t get the best out of freelancers until you’ve honed your management processes. They achieve productivity more quickly; they cost less in total, and they’re a more flexible cost; they require less emotional investment from their employers; and they take less time and effort to replace. Develop a file-sharing system.

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Ian's Messy Desk

MAY 1, 2013

Use the two-minute rule to process your e-mail. If it takes less than two minutes to answer a message, do it then file or delete the message. File those that are just for information. Place in rest in a follow-up system, so that it comes to your attention, when you need it and not before. Use folders to organize messages.

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Success

JULY 13, 2021

I can also tell you I had to find my own way through my writing process. I’ll cover my lengthy outlining process and why it’s worth your time, what gathering ideas looks like for me, and how to build a writing cave in your schedule and your space. I call this process gathering. I tried that approach and ended up in a total mess.

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Office Organization Success

APRIL 9, 2014

Like your desk becoming overrun with paper piles, or your PC becoming littered with folders and files, so too can you ecommerce system become disorganized and out-of-control. Your system will quickly become cluttered with all of these different lists, and it will make finding specific lists harder. ” at [link].

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Office Dynamics

APRIL 13, 2017

Here is the secret sauce: Keep exploring until you find the very best processes for your daily routines: your To Do, Follow-up items, Action items, etc. Be consistent with your processes. They consistently work their processes, especially when things get chaotic at the office. Talk to other assistants about their processes.

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BMT Office Administration

OCTOBER 4, 2022

Managers and supervisors kept track of employee performance and productivity by directly monitoring them throughout the workday. Yet, the COVID-19 pandemic of 2020 threw a wrench into this tried and true system for most companies. Here are some of the most popular methods for measuring the productivity of your remote workforce.

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Eat Your Career

FEBRUARY 21, 2023

Why CEUs Matter CEUs are a really important part of the certification process. In my experience, many organizations follow an “honor system.” Meaning: I capture the information for my own records, but I also go ahead and input the data into the online tracking system for the certification. It’s often considered optional.

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Success

JUNE 19, 2022

While you’re certainly capable of answering the telephone, filing and ordering supplies, why waste your time on drudgery that almost anyone could do? For example, anytime Apple changed its operating system or upgraded Siri, her company needed to adapt. “We You need to map out the process,” he says. “If Who you gonna call?

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Practically Perfect PA

OCTOBER 12, 2017

I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails. Instead, archive emails that do not need your attention, answer emails quickly if they do not require too much thought and file emails that need more time for a reply. One area that is my absolute weak spot is email.

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Office Dynamics

APRIL 20, 2016

But if you’re willing to learn a person’s preferences, and not foist your own on him or her, you can help this person develop systems to stay organized by following these tips. Setup organization systems that will work for the person. Systems are an ordered and proven process that saves time, effort, and unnecessary stress.

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All Things Admin

JANUARY 10, 2024

This is often because the process seems overwhelming. The goal of a procedure is for it to get someone through the task or process. Once you have your template, print out several blank copies, punch three holes in each page, and keep them in a file folder within reach of your workspace. But it doesn’t have to be!

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Productivity Bits

JUNE 20, 2017

Going paperless is not only better for the environment, but it can make you more productive. Creating a paperless home office is a two-part process. The first part is building your paperless system , while the second is all about how you maintain your paperless office. It is helpful to have a scan, discard, and file system.

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LEADERASSISTANT.COM

OCTOBER 29, 2023

In this episode of The Leader Assistant Podcast, Nicole talks about the art of delegation, building a support system, being a mompreneur, and unlocking your productivity potential. So excited to hear Nicole’s story and chat with her today about a little bit about delegation and unlocking productivity potential.

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All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. The process for ordering office supplies and setting up the conference room for meetings was different. The Power of Documentation If you have everything documented and ready to go when a new hire begins, it expedites the onboarding process.

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Stephanie LH Calahan

JANUARY 6, 2010

Productive & Organized Home Contribute to P&O! Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. CREATE your paper-based filing system.

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Practically Perfect PA

MAY 14, 2014

Over the last year I have been testing a few more techniques to help improve my productivity that I want to share with you today! This has really helped improve my productivity and it has also improved the quality of my work because I am concentrating solely on the task at hand. Figure out when you are most productive.

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All Things Admin

JANUARY 18, 2024

Microsoft Word and Google Docs These word processing apps are your go-to for creating detailed, text-based procedures. These files can easily be inserted into other procedures documentation you create. Now, let’s explore some of the built-in functionalities of these apps that make them indispensable for procedures documentation.

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Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. There are some that think that one system should work for everyone.  "  That means you don't have good systems.

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Office Organization Success

JANUARY 10, 2014

that will make the client acquiring process much easier. Review past client files and reconnect. In going through all of your client files, you can revisit the work you did together, and use it as an opportunity to check back in with them, see how they’re doing, and ask if there’s anything you can do to help them.

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Office Dynamics

AUGUST 4, 2017

One of the greatest advantages organizations achieves from automating various processes is saving time, among other resources. Thus, by automating some tasks in the cause of the day, you make easier the processes that exhaust you mentally, physically and even psychologically.

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All Things Admin

MARCH 9, 2022

When I combined the information on adult ADHD with what I’ve learned in treating my generalized anxiety disorder, and my Time and Space Style Inventory (TSSI) results, it helped me create some better systems for managing my work environment for improved focus and productivity. Creating detailed checklists on paper and in OneNote.

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Productivity Bits

SEPTEMBER 23, 2010

Author's Note: This is the Fourth Part of the Series " The 3 Fundamental Principles Of Productivity "]. Part II – Systems. They can also bring chaos to your productivity system if you don’t address them when they need to be addressed. File System. Post written by Marlon Ribunal. Introduction.

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Stephanie LH Calahan

DECEMBER 29, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Save Time Doing Simple Things that ADD UP to Major Time Savers | Main | 5 Tips for Productivity, Organizing and Changing Your Life » Tips to Go Almost Paperless "Steph, do you have some ideas for how I can go paperless?  400 Gigs Gone!

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Stephanie LH Calahan

MARCH 9, 2011

14 Strategies for Creating a Workspace that Kicks Ass and Keeps You Creative - [link] -- Great post by @jonathanmead on things you can do to make your workspace effective (note, he is not talking about filing system though being orderly is mentioned - there are a lot of components to an effective space.). To Do Management.

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Small Business CEO

JULY 5, 2013

If important files, such as client proposals, technical notes or legal NDAs for example, generated on laptops or Tablets belonging to outreach personnel are not backed up, then you could end up losing precious data if they are lost, stolen or tampered with. Image and video files, as an example, can be heavy on storage.

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Office Dynamics

APRIL 25, 2016

It is increasingly important to know how to work productively from anywhere, anytime. Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed.

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All Things Admin

AUGUST 17, 2022

Our brains process color before virtually anything else. Color helps us improve comprehension, process information quicker, and retain it longer. And OneNote makes it easy to create a color-coding system that works for you! With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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Step It Up VA Coaching

FEBRUARY 6, 2014

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Does it sound like I just described a typical work day in your business? First— Standardize.

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Office Organization Success

APRIL 28, 2016

These are some of the classic signs of a LACK of systems – you’re not effectively managing you business so how can you effectively market your business? You don’t have your core systems in place and your business is running you when it should be you running your business! Review your current systems. Systemize repetitive tasks.

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Step It Up VA Coaching

JUNE 26, 2014

Here are some ideas for utilizing this upcoming slow time productively: Organize and clean your office. Catch up on your filing. Create more efficient organizing systems for your office. But don’t forget your PC – go through and eliminate unused files. Update your backup system. Organize your folders.

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Stephanie LH Calahan

DECEMBER 22, 2010

Productive & Organized Home Contribute to P&O! We May Not Have Heard From You » Personal Productivity & Organizing Link Lineup There is some fantastic content out on the web and I often have clients and readers ask me what I have found.  Cinch: [link] (audio)  -- Kathleen Gage shares her process for annual planning.  

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Step It Up VA Coaching

APRIL 11, 2013

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Does it sound like I just described a typical work day in your business? First— Standardize.

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BMT Office Administration

MAY 31, 2022

Such a management system utilizes information technology to organize and store records in electronic form. The benefits of electronic recordkeeping systems. Organizations need to keep various records as proof of business processes and activities. An ERM system enables people to find the right information when they need it.

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Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

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