Professional Assistant Blog

SEPTEMBER 8, 2008

Home About Me Advertise Are Eu-Stressing or Dis-Stressing? By The Professional Assistant on Monday, September 08, 2008 Filed Under: Organize , Prioritize , Productivity D o you wake up in the morning and think to yourself, "What do I have to do today? Do you feel tired and stressed throughout each work day?

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Office Dynamics

JULY 10, 2018

Scheduling a performance evaluation meeting and setting measurable goals can be stressful or even seem unproductive to some. I have personally experienced stress in the past too! There are ways to decrease the stress levels and frustration though! Keep the file on your desktop or easily accessible.

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Practically Perfect PA

NOVEMBER 10, 2016

On average, office workers will also be on the ‘phone for a total of two years and three months, making 158,982 calls during their entire career. So, getting organised and implementing policies or a filing system to help life in the office run a little more smoothly could be very worthwhile in the long run.

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Office Organization Success

NOVEMBER 3, 2014

In this article I’m going to share with you my top three tips for keeping everything together, so that you can easily access your client information and know exactly where your clients are in your programs. For most business owners there will be a physical client file that you’ll need to create. In your main client folder.

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All Things Admin

JANUARY 10, 2022

Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Zone 2: Work Staging. 2 pencils.

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Office Dynamics

NOVEMBER 16, 2009

Feeling Stressed at work? Feeling Stressed at work? Are you afraid to file something because you will forget where you put it? This type of stress is unnecessary and not only derails your day but negatively affects your self esteem. The more stressed we are, the less we remember. Is it them? Interruptions).

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Office Dynamics

NOVEMBER 16, 2009

Feeling Stressed at work? Feeling Stressed at work? Are you afraid to file something because you will forget where you put it? This type of stress is unnecessary and not only derails your day but negatively affects your self esteem. The more stressed we are, the less we remember. Is it them? Interruptions).

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Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. It’s now 2:30, and the phone has been ringing non-stop. 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information. Sound familiar? Is it them?

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Tips From T. Marie

JULY 21, 2016

Telephone Systems- Pretty much everyone carries a cell phone these days, so why cling to an old-fashioned phone system in the office? Utilize a cloud PBX system like Ring Central that can transfer a call to whatever phone you may be at, including cell phones.

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ProAssisting Blog

MARCH 9, 2010

Thankfully Sydni Craig-Hart, founder of EAtoVA.com —a VA coaching service—, was more than willing to get on the phone with us and answer our questions. For PC users, “right click&# the link and “save link as…&#. Enjoy this post? Share it with others.

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Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. It’s now 2:30, and the phone has been ringing non-stop. 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information. Sound familiar? Is it them?

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Office Dynamics

AUGUST 10, 2016

Starting early also means you avoid stress by having plenty of time to get to work and do anything else you need to do. Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. You need to make sure all your files are in its proper place.

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Stephanie LH Calahan

DECEMBER 30, 2010

Work With Stephanie « Tips to Go Almost Paperless | Main | Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST » 5 Tips for Productivity, Organizing and Changing Your Life Have you ever had one of those days or weeks where nothing goes as you originally planned? Archive Network with Steph Is This You?

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Today, 19 of my friends and colleagues have shared their favorite tip for keeping control of the electronic monster. 

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Office Dynamics

JUNE 25, 2013

Why do you need these tips on how to organize your desk ? It creates undo extra stress. In the long run, you will save yourself hours (even days), frustration and stress. Activities: Cluster phone calls to make; cluster items to copy; cluster computer work; cluster large projects, etc. Love the “round file!”

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Office Organization Success

MARCH 30, 2013

Recently I held a laser consulting call with a client, and she basically came on the phone and said to me, “Tracey, I’m surrounded by paper. Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. I personally love brightly colored files as they brighten up my office.

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Tips From T. Marie

JANUARY 4, 2017

Anyone who has ever taken part in a real estate closing knows they are a stressful event. At the time, I wasn’t certain about branching out into the medical office field, but anything looked better than the stress levels I was dealing with at the time. Phone and email are no longer the only ways to stay in touch with clients.

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Stephanie LH Calahan

SEPTEMBER 10, 2011

  I'll contact you via phone (no charge) and we'll talk about what your current challenges are.    I promise I'll give you some tips you can put into place right away.  Find anything you file or store in 5 seconds or less. Streamline your office and lower your stress level.

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Clutter Coach

OCTOBER 11, 2018

I’ll bet many of you listening right now are terrified by the idea of sitting quietly in a room alone, alone meaning no other people but also no TV, no computer, no phone! Another good trick is to copy the article text into a Word file so I get just text and no dancing images. Could you do it? Relax, I won’t make you.

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Office Dynamics

OCTOBER 14, 2014

The administrative professional of the nation have spoken, and the winners are: 2014 Our Favorite Award Winners: Best File Folders. Best Electronics: Business Mobile Phone. DeskDemon brings office professionals tangible benefits through savings in time, cost and stress from everyday tasks. Best Staplers. Best Label/Label Makers.

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Stephanie LH Calahan

FEBRUARY 17, 2010

» 7 Tips for Organizing Your Home-Based Business Home based businesses are more than a passing fade.    The following items are provided as tips for your success.   Avoid the seductions of a ringing phone, your email or someone dropping by to visit.  Productive & Organized Home Contribute to P&O!

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All Things Admin

DECEMBER 18, 2020

This makes a stressful time even tenser. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. If you’re new to LinkedIn, here are some tips to help you create your profile: 1.

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Stephanie LH Calahan

AUGUST 30, 2010

» Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Thanks for dropping by my blog today.  It seems the more people I talk to, the more I hear about stress, frusteration and the inability to concentrate due to overwhelm.  How do you control overwhelm and stress?

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Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. Create a Filing Masterpiece.

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Stephanie LH Calahan

OCTOBER 8, 2010

  Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   Today is a continuation on that theme.   Keep reading to learn more!

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Smart Phone!!

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Ian's Messy Desk

JUNE 9, 2010

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location.

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Stephanie LH Calahan

JULY 6, 2011

Anyone that travels frequently knows that a well organized set of travel documents makes the trip much less stressful.    One of the greatest features is the file lock -- and you might not even know it is there!  Phone numbers, Itinerary, Maps and Directions, Hotel Reservations, Brochures and Receipts.

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On The Job

OCTOBER 12, 2010

The job-hunting experience can be a stressful one: sending out resumes, interviewing, sending out more resumes and interviewing again. That means that you listen carefully to instructions – from how to operate the copy machine to filing reports with the boss – and take notes. It can take weeks, even months, to nail the job you want.

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Stephanie LH Calahan

JANUARY 17, 2011

Register Today:  What's for Dinner - 5 Steps to Meal Planning Success You Will Learn You will get insider meal planning tips from a dietitian who has planned menus for over 130,000 customers with a wide-range of tastes & preferences.     The Details WHAT : What’s for Dinner? .    Meet Our Expert!

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On The Job

NOVEMBER 5, 2010

E-mail doesn't have to dominate your life, and you can put an end to e-mail being nothing but a huge time suck and stress-inducing activity, they claim. They say you should set up a procedure to reach others immediately via phone in urgent cases. And the Freedom file? Any other e-mail tips to share? Unsubscribe.

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Practically Perfect PA

APRIL 30, 2013

Your personal life can affect your work in so many ways, it could be anything from a few late nights that make you feel tired in the office to have real stress at home that really does impact your performance. Do you have any filing or a load of photocopying to do? Take a personal day, a holiday or phone in sick.

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Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    If so, what tips do you have to share? 

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Step It Up VA Coaching

FEBRUARY 6, 2014

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Business Tips Time Management building a team teambuilding' First— Standardize.

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

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Stephanie LH Calahan

FEBRUARY 28, 2011

Work With Stephanie « 6 Tips to Save You Time and Wasted Effort | Main What is Your Done List Telling You? Lately, I have been watching on Facebook, Twitter and LinkedIn as various coaches share quotes and tips on TAKING ACTION.  If your checked is not greater than your unchecked, fix it tomorrow and see stress diminish.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? You have to share your secrets with us, if you are not feeling stressed, which I hope you are not.

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