Office Organization Success

NOVEMBER 3, 2014

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create. Physical: Create a Client Contact Sheet.

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Success

OCTOBER 16, 2023

The ECHO program is part of Core One , a consultancy that works with government and military organizations to create productive, mission-ready cultures. This habit might be silencing phone notifications on your work email, shutting the door to your home office or listening to a meditative podcast or audiobook on your commute home.

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Office Dynamics

JUNE 25, 2013

Studies show workers spend up to 30 minutes a day organizing their work areas. Why do you need these tips on how to organize your desk ? It can impact your career,” says Liz Davenport, a professional organizer. When we are not organized, It takes longer to find the item we need. It creates undo extra stress.

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Success

JUNE 19, 2022

While you’re certainly capable of answering the telephone, filing and ordering supplies, why waste your time on drudgery that almost anyone could do? If it’s answering the phone, you should have a script. Some tasks are easy to do but also easy to hand off. Outsource them and you’ll have more time to focus on more important things.

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Success

JULY 20, 2021

That’s because when we delay organizing our finances, it causes us to delay a lot of other things, too. Plus, an unsurprising majority of this age group feels stressed when thinking and talking about finances. In 2021, that limit is $140,000 for individuals and $208,000 for married people who file their taxes jointly.

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Professional Assistant Blog

SEPTEMBER 8, 2008

Home About Me Advertise Are Eu-Stressing or Dis-Stressing? By The Professional Assistant on Monday, September 08, 2008 Filed Under: Organize , Prioritize , Productivity D o you wake up in the morning and think to yourself, "What do I have to do today? Do you feel tired and stressed throughout each work day?

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Professional Assistant Blog

OCTOBER 2, 2008

Home About Me Advertise Contest: Best Stress Tips - Win $1500 By The Professional Assistant on Thursday, October 02, 2008 Filed Under: Productivity D o you feel stressed at work? People get stressed all of the time. Getting rid of stress in your life can make you more productive , keep you healthy and even keep you sane.

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All Things Admin

MARCH 9, 2022

Anxiety and stress. ADHD can be tough for anyone to handle, but for an administrative professional, where things like attention to detail, time management, and organization are literally in the job description, it can mean disaster. . I keep specific actions on a sticky note for each file to help me get right into the flow of work.

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Office Dynamics

NOVEMBER 16, 2009

Feeling Stressed at work? Feeling Stressed at work? Are you afraid to file something because you will forget where you put it? This type of stress is unnecessary and not only derails your day but negatively affects your self esteem. The more stressed we are, the less we remember. Is it them? Interruptions).

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Office Dynamics

NOVEMBER 16, 2009

Feeling Stressed at work? Feeling Stressed at work? Are you afraid to file something because you will forget where you put it? This type of stress is unnecessary and not only derails your day but negatively affects your self esteem. The more stressed we are, the less we remember. Is it them? Interruptions).

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All Things Admin

JANUARY 11, 2023

For an Everything Out to be successful, they need to be highly organized and use storage products to ensure that everything is tidy as well as visible. A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. But “clean” doesn’t always mean “organized.” What can wait?

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Office Dynamics

AUGUST 19, 2013

It is no secret that you work more efficiently, are more motivated and less stressed out when your workplace is well organized. Evernote is software designed for note taking and archiving, which is available for iPhone, iPad, Android, Windows Phone, as well as for OS X and Microsoft. You can also include file attachments.

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Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section.

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Stephanie LH Calahan

JULY 6, 2011

Anyone that travels frequently knows that a well organized set of travel documents makes the trip much less stressful.    Smead sent me a couple of samples of their Travel Organizer a few weeks ago and I have been using them so I could give you the scoop.    Each organizer has 4 sections. 

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Stephanie LH Calahan

MAY 30, 2011

  I have written about her many times here on Productive & Organized.   So, I reached out to my community of Professional Organizers and they really came through for me.  The software is a very powerful, yet simple indexing system for paper office files. Create a Filing Masterpiece.

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Office Organization Success

MARCH 30, 2013

Recently I held a laser consulting call with a client, and she basically came on the phone and said to me, “Tracey, I’m surrounded by paper. I don’t even know where to start to get organized.”. Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. Sound familiar?

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ProAssisting Blog

MARCH 9, 2010

Thankfully Sydni Craig-Hart, founder of EAtoVA.com —a VA coaching service—, was more than willing to get on the phone with us and answer our questions. For PC users, “right click&# the link and “save link as…&#. Enjoy this post? Share it with others.

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Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.   There are different organization styles too. 

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Stephanie LH Calahan

APRIL 7, 2010

Productive & Organized Home Contribute to P&O! Main | 5 Easy Ways Kick-Start Your Daily Personal Productivity » Get Organized and Lose Weight!   By learning and acting on a few organization tactics, you can get back on track just in time for swimsuit weather!  Comments Get Organized and Lose Weight!

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Office Dynamics

OCTOBER 15, 2013

Administrative and clerical positions require focus, diligence, and superior workplace organization skills to keep the office running at full speed, but a workplace that feels impersonal or distracting can disrupt productivity and efficiency. The first step to achieving optimum workplace organization is to declutter your desk or room.

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Worxbee

FEBRUARY 20, 2023

Admins are essential to providing leaders organize strategies for long-term success by taking on the tedious tasks that cause bottlenecks, allowing leaders to “keep the main thing, the main thing.” You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls.

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Stephanie LH Calahan

MARCH 25, 2011

  But, how do you make sure to organize all of those business cards so that you CAN do the right FOLLOW UP? The most effective networkers have a system to manage/organize business cards and their contacts.  They are then placed in a reference (Rolodex) file by type of business and not the name.   :-).

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On The Job

MAY 23, 2018

You may also tell yourself that it's less stressful to be connected, because that way you can head off any disasters that may happen while you're on vacation. It's not enough to just expect a colleague to pick up your work or assume he or she will be able to locate any important files if necessary. I've done the same thing.

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Stephanie LH Calahan

NOVEMBER 15, 2010

Productive & Organized Home Contribute to P&O! I have been reading Productive and Organized for some time and the articles and tips are very effective not only for me personally but also for my business.    Not only has my productivity increased with your strategies, but I have also alleviated quite a bit of stress!

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On The Job

FEBRUARY 19, 2015

While dealing with such stress and frustration, we’re being constantly bombarded with information from thousands of different sources. Here are some ways Levitin – using scientific research – says that we can become better at being more focused, productive and less stressed. Just say “no.”

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Stephanie LH Calahan

FEBRUARY 17, 2010

Productive & Organized Home Contribute to P&O! » 7 Tips for Organizing Your Home-Based Business Home based businesses are more than a passing fade.    Getting organized is a challenge for most business owners.    Avoid the seductions of a ringing phone, your email or someone dropping by to visit. 

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Success

FEBRUARY 16, 2023

We fear that slowing down and organizing will kill our productivity, but the facts suggest otherwise: The average office employee spends “at least two hours a day—or 25% of their workweek—looking for the documents, information or people they need to do their jobs,” according to Glean ’s 2022 Hybrid Workplace Habits & Hangups survey. “54%

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Stephanie LH Calahan

SEPTEMBER 10, 2011

  I'll contact you via phone (no charge) and we'll talk about what your current challenges are.  Find anything you file or store in 5 seconds or less. Others in your office will be able to find anything you file in 5 seconds or less. Streamline your office and lower your stress level.

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On The Job

OCTOBER 25, 2010

But while co-workers see you as the poster child of organization, you hide a dirty little secret: Your home office looks like a typhoon just hit. Files are scattered. In fact, there are so many out-of-control home offices that organization gurus have come up with several suggestions to improve them. Consider: 1.

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Ian's Messy Desk

JUNE 9, 2010

Disorganization is so prevalent in the workplace that the Professional Organizers in Canada estimates a typical office worker wastes 150 hours a year – almost one month – searching for misplaced information. Reference Files: store in a convenient location close to your desk. Comments Trackbacks Weekly Cheat Sheet! |

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Stephanie LH Calahan

FEBRUARY 11, 2011

Productive & Organized Home Contribute to P&O! Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. Thanks to Ellen Limes of Organized By L 5. Easy to carry.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? One of my readers asks: The organization I work for has no administrative procedure manual.

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Stephanie LH Calahan

JANUARY 3, 2011

Productive & Organized Home Contribute to P&O!   It is Get Organized Month and now is a great time to focus on your personal affairs.    Here are a few for you to consider: AboutOne.com If you would like to go paperless with your home filing, this is definitely the tool to consider!  Link Lineup!

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Step It Up VA Coaching

FEBRUARY 6, 2014

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Second— Organize. Remember— Standardize, Organize and Prioritize! First— Standardize.

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Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.              Dawn McCloskey Ultra Organized, LLC. OneNote: My Filing Cabinet In The Clouds. Microsoft's OneNote is my go-to organizing tool for anything that I do online.I   OK!  Find Here: steph.bz/WPPlugs.

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Stephanie LH Calahan

OCTOBER 8, 2010

Productive & Organized Home Contribute to P&O!   Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   Keep reading to learn more!

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Step It Up VA Coaching

APRIL 11, 2013

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Second— Organize. Remember— Standardize, Organize and Prioritize! First— Standardize.

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