All Things Admin

JANUARY 10, 2022

Is it organized or a disaster area? There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. 1 box of manila file folders – 1/3 cut, letter size.

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Filing Mentoring Administrative Professionals 2021 52

Office Dynamics

AUGUST 10, 2016

Organization skills is the one thing most successful business owners have in common. Without the ability to organize your work and your resources, you could be twisting in the wind in no time. Fortunately, there are at least 9 ways to improve your organization skills without too much effort on your part. Learn to delegate.

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Skills Filing Travel AT&T 100

Success

JANUARY 31, 2023

When your email chain reaches more than five back-and-forth responses, it’s time to pick up the phone. Instead, pick up the phone, have a quick chat, close the loop and move on. Don’t chat on Skype while you are sending a file. Pick up that phone. The good news is, you can. No more long email chains. Use canned responses.

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UPS Email Fax Phones 226

Productivity Bits

JULY 26, 2016

Whether you work from home full-time, or simply enjoy having a workspace in the house when you need it, maintaining an organized space is crucial to your productivity. Here are a few hacks to help get you there: Binder Clip Cable Organizer Tired of the unsightly mess of cables crawling up the back of your desk like vines? Thank You!

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Home Office Filing Phones Learning 100

Office Dynamics

MAY 23, 2019

One of the Fire Chief’s is younger and would like to become more organized with appointments, messages, meetings, and tasks. The other Chief, older, but very organized and uses online calendars and his phone as well. I prepare files with the documentation he will need for the meetings and leave on his desk.

Management 167

Management Calendars Administrative Professionals Google 167

Stephanie LH Calahan

DECEMBER 13, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « 106 Thoughts on Overcoming Overwhelm in a Freaked-Out World | Main | Make Your Resolutions/Goals from a Customer/Client Perspective & Grow Your Business Next Year (The 3 Ss) » Start 2011 off Organized! Archive Network with Steph Is This You?

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2011 Filing Networking Phones 100

Success

JUNE 19, 2022

While you’re certainly capable of answering the telephone, filing and ordering supplies, why waste your time on drudgery that almost anyone could do? If it’s answering the phone, you should have a script. Some tasks are easy to do but also easy to hand off. Outsource them and you’ll have more time to focus on more important things.

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Elance Suppliers Mentoring Payroll 287

All Things Admin

JANUARY 11, 2023

Ready to learn a bit more about each space style preference? For an Everything Out to be successful, they need to be highly organized and use storage products to ensure that everything is tidy as well as visible. A stray file, an errant stapler, or even a visible office supply organizer can put them off their game.

Mentoring 52

Mentoring Filing Administrative Professionals 2006 52

Stephanie LH Calahan

NOVEMBER 9, 2010

Productive & Organized Home Contribute to P&O! Learn whatis enhancing or impeding your productivity today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Archive Network with Steph Is This You? Are You as Productive as You Could Be?

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Fax Filing Networking Phones 100

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. If you don’t have procedures in place, one approach to onboarding involves having the new hire document the procedures as they learn. Think back to the last time you started a new job. showcasing how each tool facilitates team collaboration.

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Training Mentoring Policies Project Management 52

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. Analytics – The ability to make sense of big data, and translate it in ways that can help an organization become more profitable, is a skill that is already in high demand, and that demand will only increase in the future.

Administrative Professionals 98

Administrative Professionals Social Media 2025 Mentoring 98

ProAssisting Blog

MARCH 9, 2010

Office Managers E-Learning Modules Outline E-Learning Modules: Part 1 Contact Us Enrollment Login All Posts, Tales from the Trenches, (4) Comments So you wanna be a Virtual Assistant (VA)? I’m going to go through this module in order for me to learn and improve my skills as a virtual assistant. #4. Enjoy this post?

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2009 2010 Training Learning 500

Stephanie LH Calahan

JANUARY 19, 2011

Productive & Organized Home Contribute to P&O! Building Habits Habitforge Another Tool for Creating Habits :: [link] -- Professional Organizer, Janine Adams, shares her experience using habitforge -- an online habit building tool.     Have you written any great articles on organizing and productivity? 

Social Media 100

Social Media 2011 Twitter Networking 100

Stephanie LH Calahan

DECEMBER 23, 2009

Productive & Organized Home Contribute to P&O! Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Archive Network with Steph Is This You?

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Filing Calendars Networking Email 100

Office Organization Success

FEBRUARY 26, 2010

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create. Physical: Create a Client Contact Sheet.

Filing 100

Filing Staples Fax Email 100

Stephanie LH Calahan

JANUARY 24, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Learn 5 Secrets to Put Procrastination Off Until Tomorrow! It Could Be Gone Faster Thank You Think - Ours Almost Was » The Great Organizing Giveaway is Here! The Great Organizing Giveaway is Here! The Great Organizing Giveaway is Here!

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Fax Networking Filing Twitter 100

Success

APRIL 12, 2022

If you’re ready to submit to the authority of the AI and machine learning models that will one day sign all of our paychecks, you’ll love LiquidPlanner. Slack also supports video calls with screen share features and integrations with outside organizations via a tool called Slack Connect. per user per month. LiquidPlanner. per month.

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Collaborate Google Docs Google 2022 325

All Things Admin

JULY 27, 2022

Checklists help you stay organized, better prioritize your time, and see the “big picture.” Turn off forwarding on phones. Check tickler files. They reduce the number of things you have to remember, freeing up valuable headspace for the things that really matter. Check voice messages. Log into PC. Read emails. Turn copier on.

Mentoring 98

Mentoring Administrative Professionals Travel 2022 98

Stephanie LH Calahan

SEPTEMBER 1, 2010

Productive & Organized Home Contribute to P&O! Main | Little Things Really Can Make a Big Impact » Check Out This Great Resource for Organizing Tips and Products (and maybe win some stuff too) Today's post is short since you received 2 earlier this week! Learn whatis enhancing or impeding your productivity today!

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Facebook Fax Networking Filing 100

All Things Admin

MARCH 9, 2022

ADHD can be tough for anyone to handle, but for an administrative professional, where things like attention to detail, time management, and organization are literally in the job description, it can mean disaster. . I keep specific actions on a sticky note for each file to help me get right into the flow of work. Anxiety and stress.

Management 134

Management Administrative Professionals Mentoring Keyboards 134

Stephanie LH Calahan

JANUARY 6, 2010

Productive & Organized Home Contribute to P&O! So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems. CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it!

UPS 100

UPS Filing Email AT&T 100

Stephanie LH Calahan

JANUARY 8, 2011

Productive & Organized Home Contribute to P&O! Work With Stephanie « Listen Live to Stephanie on Edge of Change - Interview with the Experts #Productivity #Organization | Main | My Theme for 2011: Decisive Productive Action » Listen Stephanie Talks About #Organizing Myths on the Active Christian Media Show You are invited!

2011 100

2011 Interviewing Fax Calendars 100

Stephanie LH Calahan

FEBRUARY 10, 2010

Productive & Organized Home Contribute to P&O! » Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.    Instead, find a system that works for the way you naturally think and learn. 

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Networking Purchasing Filing Fax 100

Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.    We learned back in pre-school that trying to fit a square peg into a round hole just does not work.    They even have different rates that they can learn and absorb information. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

DECEMBER 29, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Save Time Doing Simple Things that ADD UP to Major Time Savers | Main | 5 Tips for Productivity, Organizing and Changing Your Life » Tips to Go Almost Paperless "Steph, do you have some ideas for how I can go paperless? 

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Credit Card Filing Email Networking 100

Stephanie LH Calahan

MAY 30, 2011

  I have written about her many times here on Productive & Organized.   So, I reached out to my community of Professional Organizers and they really came through for me.  The software is a very powerful, yet simple indexing system for paper office files. Create a Filing Masterpiece.

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Filing 2011 Goals Clothes 100

Stephanie LH Calahan

DECEMBER 22, 2010

Productive & Organized Home Contribute to P&O! We May Not Have Heard From You » Personal Productivity & Organizing Link Lineup There is some fantastic content out on the web and I often have clients and readers ask me what I have found.  Learn whatis enhancing or impeding your productivity today!

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Social Media 2011 Fax Networking 100

Laughing all the Way to Work

DECEMBER 17, 2015

You have to learn a whole new way of doing things, from how to log onto the computer to filling out a purchase order form. Even though they can seem like small things, at the beginning you are trying to do your best to impress and can feel a bit helpless when the phone rings and you realize you don't know how to answer it.

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Agenda Sprint 2015 Medical 100

All Things Admin

MAY 5, 2021

Create a visual to use as the background on your PC, laptop, smart phone and tablet. You can also add the Microsoft Office suite of apps (Word, Excel, and OneNote, in particular) or the Google Suite apps to your smart phone and tablet, so your career plan files are easily accessible no matter where you are.

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Mentoring Goals Filing Administrative Professionals 96

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. She is living it up.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Admin Awards

JANUARY 19, 2021

I learned about Black Admin Magic, Nadine’s organization while working the Polls this year with an Executive Assistant who was a proud member of the organization, which I had never heard of before. I reached out to Nadine to learn more, and am excited to share my interview with you. Never stop learning!

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Interviewing Administrative Professionals 2020 Gifts 98

All Things Admin

OCTOBER 26, 2023

Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

Stephanie LH Calahan

FEBRUARY 16, 2011

Productive & Organized Home Contribute to P&O! Learn whatis enhancing or impeding your productivity today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Archive Network with Steph Is This You? Then get in on this giveaway. Main | Dont Strangle Your Reminders!

2011 100

2011 Interviewing Fax Medical 100

Stephanie LH Calahan

APRIL 7, 2010

Productive & Organized Home Contribute to P&O! Main | 5 Easy Ways Kick-Start Your Daily Personal Productivity » Get Organized and Lose Weight!   By learning and acting on a few organization tactics, you can get back on track just in time for swimsuit weather!  Comments Get Organized and Lose Weight!

2010 100

2010 Goals Networking Health 100

Stephanie LH Calahan

OCTOBER 5, 2010

Productive & Organized Home Contribute to P&O! Main | Overwhelm Busters (my buddies share their best again) » Getting Organized Helped Me Find Health and Lose 65+ Pounds  A few weeks ago my colleague Janice Simon and I were chatting on Twitter about some of the changes that I have put into place in the last 1.5 years or so. 

Health 100

Health Twitter Fax Social Media 100

Stephanie LH Calahan

JANUARY 4, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Work From Home Mother - How to Organize Your Life and Home to Succeed | Main | Office Organization - 5 Steps to Setting Up Your Core Systems » Life Coaching Tips to Organize Yourself For Success (Guest Post: Natalie Dee) Nothing succeeds like success.

Confidence 100

Confidence Filing Networking Phones 100

Clutter Coach

DECEMBER 15, 2017

Some of these tasks are known as administrivia, a word that I was surprised to learn was first used in 1937! Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in.

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Filing Expenses 2016 AT&T 100