Page Personnel

AUGUST 26, 2022

Multi-tasking skills Office managers would be pulled left, right and centre every other day by different people in the office, requesting information and asking for advice, from changing the printer ink, to finding stationery, checking on courier packages and even finding out about the boss's day.

Management 52

Management Payroll Fax Suppliers 52

Professional Assistant Blog

OCTOBER 10, 2008

Home About Me Advertise Power Up Your PowerPoint With Templates! Post from: Administrative Assistant Tips 4comments for this post Feng Liang I stumbled upon this corporate presentation template at Cone Trees that I can actually use for my work, it wasnt cheesy types that usually come up in the search, so it thought id share :D.

PowerPoint 100

PowerPoint UPS 2008 Cubicle 100

Office Organization Success

NOVEMBER 24, 2014

Sign Up NOW For Free. A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Sign Up NOW For Free. Live GET CLIENTS NOW! Live GET CLIENTS NOW!

Credit Card 100

Credit Card Fax Forms 2014 100

Stephanie LH Calahan

JANUARY 6, 2010

You cannot begin to market your business if you can't find the information you need, don't know who you are marketing to, and don't know where you are in your business. So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems. CREATE a PC and file back up system.

UPS 100

UPS Filing Email AT&T 100

Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. For more information, visit Energy.gov and put “do it yourself energy audits” in the search field.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

Stephanie LH Calahan

JUNE 8, 2011

  Change Up Your Cleaning Products.   As a part of our Earth Day pledge, we decided to green-up our cleaning.    She was a wealth of information. Your office supplies can be one of the biggest areas of easy impact for greening up your office.    We actually use all three. 

Fax 100

Fax Environment Purchasing Filing 100

Tips From T. Marie

JANUARY 29, 2015

Surviving on unemployment and taking part in Maine’s Self Employment Assistance Program meant that I just didn’t have any extra money to invest in my little start up. Even so, I cut back on the things that I could in order to get a business phone line, a multi-function fax/printer/copier and a couple of business books.

Purchasing 100

Purchasing Fax Training Budget 100

Stephanie LH Calahan

OCTOBER 10, 2012

single entry from my mobile phone, online or via my email  integration with social media (e.g. All of the contact information that you want is in one place - emails, faxes, appts, tasks, file attachments.  Tag triggered automatic follow-ups with customers or internal tasks.    2 - Contact Entry.

Management 100

Management Social Media Fax Agenda 100

Office Dynamics

JUNE 25, 2013

Organizational Skills - Clean Up Your Stuff! Studies show workers spend up to 30 minutes a day organizing their work areas. There is more stuff on office desks: computers, printers, faxes and other new technologies. It is hard to focus when stuff is piled up. How do you clean up your stuff?

Cubicle 100

Cubicle Fax Filing Stress 100

Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#.

2007 100

2007 Agenda 2008 Cubicle 100

Laughing all the Way to Work

DECEMBER 17, 2015

Even though they can seem like small things, at the beginning you are trying to do your best to impress and can feel a bit helpless when the phone rings and you realize you don't know how to answer it. This helped me see that I was picking things up quickly, but if I forgot something, I could go back and check in my manual.

Agenda 100

Agenda Sprint 2015 Medical 100

Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. If you can, add an informal picture so your clients get to see the person, not just the business owner.

Credit Card 100

Credit Card Fax Forms Policies 100

Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Would you prefer the client to calmly and rationally give you information on their issue? Now put yourself in that persons shoes. How would you feel?

Customer Service 100

Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

DECEMBER 13, 2007

Does your boss come up to you and ask you to find information on an e-mail that youve received and needs it yesterday? If it isnt, click on it and a new toolbar will pop up. A new window will pop up with results that will populate as the system retrieves this information. Then click on Options, Advanced Find.

2008 100

2008 Cubicle Microsoft Outlook 2007 100

Professional Assistant Blog

OCTOBER 8, 2009

Your colleague or boss calls or comes up to you exactly 2 minutes later and asks if youve read it. If its your boss thats asking for this information, make sure to read the e-mail right away. You think to yourself, "What?!? Is this person crazy?!?" Has this ever happened to you? Everyone else falls into the queue afterwards.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JULY 14, 2009

They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. You scratch your head and wonder how this can be done.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 18, 2009

The Office Professionals Place by Elite Office Concepts TheJobBored Career Links Administrative Assistant Jobs Canadian Virtual Assistant Connection Indeed Job Search Jobs in Canada with Jobrapido Monster Job Search Seminar Search & Registration Virtual Assistant - The Series: Become a Highly Successful, Sought After VA Virtual Business Solutions Workaholics (..)

Microsoft Excel 100

Microsoft Excel 2007 Google Docs Cubicle 100

Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

Phones 100

Phones Networking Fax 2010 100

Stephanie LH Calahan

JANUARY 5, 2011

Electronic Information - Email and Social Media E-Mail Efficiency - Cleaning Out Your Inbox [link] -- Cathy Sexton offers some fast and easy tips to manage your inbox.   How to: Give your iPhone a Spring Clean [link] -- OK it is not spring, but the start of the new year is a good time for clean up too.

Email 100

Email Management Social Media Phones 100

Laughing all the Way to Work

SEPTEMBER 20, 2009

Telemarketing is my number one annoyance in advertising and as soon as I answer the phone and get that few seconds of dead air, that is my queue to hang up. Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. Oh, I agree.

Fax 100

Fax Time Zones IAAP 2009 100

Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? There are two ways of backing up your e-mails. This happens to office workers all of the time.

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

NOVEMBER 26, 2007

You can post up to 80 different job sites, such as Workopolis , Monster , CareerBuilder and many more, just with one submission. Resume Rabbit will make all of this disappear.

Resume 100

Resume Google Docs Cubicle 2008 100

Musings of a High-Level Executive Assistant

JULY 20, 2015

This will likely cut down on a lot of basic questions like the what the fax number is or your boss’ parking spot number. Keep it somewhere where it can be easily found, but either limit the amount of confidential information or put it in the your top desk drawer so it’s not out in the open. Constantly update it as well.

Calendars 40

Calendars Fax Phones Email 40

Professional Assistant Blog

SEPTEMBER 4, 2008

Do you have trouble using the text box feature to place anchored text where you prefer, so that it shows up in a particular area of the page? This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off. Click on the Labels tab. As for the text box issue, try: 1.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 22, 2008

You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself. So next time you want to make a reservation via phone, hang it up and try OpenTable.com instead! Then you receive an e-mail with the confirmation of all of this. Until next time, Take care - of your clutter!

Restaurants 100

Restaurants 2008 Cubicle Google Docs 100

Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. Your boss could ask you for something at a moments notice and you are expected to find the information within minutes. I gave in my health card and was asked to be seated.

Filing 100

Filing 2008 Cubicle 2007 100

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  Wordpress is not just a software, but a platform for managing, creating and publishing information on the Internet without having any technical and programming skills. Do You Have A Pain In Your Back-up? Everything is backed up on the web automatically.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Professional Assistant Blog

OCTOBER 29, 2008

In one of my previous jobs, when I was working for an Investment Advisor, he gave me the installation CD-ROM and asked me to read up on how to use it. I am sure that this will beef up your productivity with the system. This same thing happened to me as well as one of my readers.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

MARCH 4, 2008

Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook. If you need immediate assistance or information about the (question/issue), please contact (delegate’s name, e-mail address, phone number). Are you going to be out of the office for a short or even long period of time?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Professional Assistant Blog

AUGUST 25, 2007

If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips. Avoid any attachments, since it could clog up the receiving person’s e-mail account (unless it’s absolutely necessary). Write a “get-to-the-point&# subject line. Click send!

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

SEPTEMBER 24, 2007

and then our computers automatically lock, which is a good back-up system. We actually can lock our computers automatically with our own settings, but I have confidential information that people can access, since I am the Administrative Assistant of the department. Our IT Department have set 20 mins.

2007 100

2007 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 21, 2007

If you are more of a person who likes to use Outlook for reminders to pop up a few minutes, hours or days before the task needs to be completed or you need to attend a meeting, here are some tips on how to go about it: Write up the task in your Outlook, but make sure to give yourself enough time to be able to complete the task.

2008 100

2008 Google Docs Cubicle 2007 100

Stephanie LH Calahan

DECEMBER 15, 2009

  I wanted to give you a little heads up about some short-term changes for my blog.    :-)  With that in mind, I figured it would be a fantastic time to ask my colleagues to help me keep you informed! .    I wanted to give you a little heads up about some short-term changes for my blog. 

Medical 100

Medical 2009 2010 Calendars 100

Professional Assistant Blog

DECEMBER 5, 2007

Only the employees within that company can view the information that they write. We share ideas, skills and even ask guest speakers to provide up-to-date information and trends on what we need for our careers. Just remember not to divulge particular company information, since this can definitely land you in hot water.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

DECEMBER 11, 2007

Keeping your readers up-to-date and information about current information on your company or topic will make them ask for more. Dont be afraid to spice it up a little. Try to throw in your own spin on information that you learn and post about. A person with high authority would help the blog the most.

2007 100

2007 2008 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 14, 2007

Phishing scams have been around for quite some time now, where an e-mail would ask you to enter some personal information into a fake website that looks quite real. Then they would lure you into entering your bank account information, pin, etc. They would even sell your personal information in chat rooms on the black market.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

MARCH 12, 2010

| Main | Mon Motivation - 16 Failed Predictions - Limiting Your Beliefs Can Limit Your Success » 6 Areas of Your Business Life that You MUST Have Flow to Make More Money (be like Bamboo) How often do you wake up in the morning and say "ug, I don't really want to go in today"?    Why is that? . 

Networking 100

Networking Email Phones Filing 100