Professional Assistant Blog

NOVEMBER 5, 2008

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? B eing able to retrieve the data is more important than an organized alphabetized file drawer.

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Stephanie LH Calahan

DECEMBER 13, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « 106 Thoughts on Overcoming Overwhelm in a Freaked-Out World | Main | Make Your Resolutions/Goals from a Customer/Client Perspective & Grow Your Business Next Year (The 3 Ss) » Start 2011 off Organized! Archive Network with Steph Is This You?

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Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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On The Job

MARCH 11, 2019

Rubin's research into happiness has shown that there's no one-size-fits-all approach to organization, but rather using some strategies to reach out own personal state of inner calm. (I I once created a file called 'active useful documents' and then never looked in it again," Rubin writes. I once counted 40 snow globes before I gave up.

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Stephanie LH Calahan

DECEMBER 23, 2009

Productive & Organized Home Contribute to P&O! Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Archive Network with Steph Is This You?

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Office Organization Success

FEBRUARY 26, 2010

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create. Physical: Create a Client Contact Sheet.

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Office Dynamics

AUGUST 4, 2017

One of the greatest advantages organizations achieves from automating various processes is saving time, among other resources. Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. It is, however, important to look out for tools that work best for you.

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Stephanie LH Calahan

JANUARY 24, 2010

Productive & Organized Home Contribute to P&O! It Could Be Gone Faster Thank You Think - Ours Almost Was » The Great Organizing Giveaway is Here! The new year is a great time to think of ways that you can improve your life -- Getting Organized always lands in the top 10 lists of New Year Resolutions. 

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Professional Assistant Blog

NOVEMBER 3, 2008

Home About Me Advertise Organize With Social Bookmarking! By The Professional Assistant on Monday, November 03, 2008 Filed Under: Networking , Organize , Productivity D o you find articles on this site intriguing? You can sign up and use any or as many services as you wish. Keep up the good posting!

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Ian's Messy Desk

MARCH 29, 2011

Documents piled up? It is now time to put things in order and implement a system that will keep this space organized until spring 2012 and beyond. File and organize: Once you’ve decided on what papers you will keep, set up a filing system that will be easy for you to follow. For the approximately 2.5

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Professional Assistant Blog

DECEMBER 3, 2007

Home About Me Advertise Falling Behind on Your Follow-Ups? By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? Do you want to improve the efficiency of following up with clients? It was a life saver!

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Laughing all the Way to Work

DECEMBER 17, 2015

Many organizations provide orientation sessions for new hires, which is helpful, but doesn't usually cover the little things. This helped me see that I was picking things up quickly, but if I forgot something, I could go back and check in my manual. I was surprised after a week how much I had written in my job manual.

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Stephanie LH Calahan

FEBRUARY 10, 2010

Productive & Organized Home Contribute to P&O! » Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  " If you are struggling to find time, then you have an even bigger need to get organized! 

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Stephanie LH Calahan

DECEMBER 29, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Save Time Doing Simple Things that ADD UP to Major Time Savers | Main | 5 Tips for Productivity, Organizing and Changing Your Life » Tips to Go Almost Paperless "Steph, do you have some ideas for how I can go paperless?  400 Gigs Gone!

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Stephanie LH Calahan

NOVEMBER 5, 2010

Productive & Organized Home Contribute to P&O! Main | Personal Productivity, Organization and Mindset #Cinch Podcasts In One Location » Listen to Productivity and Organization Tips - Steph Has Started Audio #Cinch Casting Its a CINCH! In under 5 minutes, I had my account set up and my first recording complete.

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Professional Assistant Blog

FEBRUARY 11, 2008

Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? By The Professional Assistant on Monday, February 11, 2008 Filed Under: Organize , Productivity D o you find that staff members leave their garbage around the kitchen area? Do you get annoyed that you are always the one that has to clean up after them?

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The Office Professionals Place

FEBRUARY 17, 2010

Wednesday, February 17, 2010 4 Ways to do a Midday Power Up It’s 3 o’clock and your sitting at your computer with heavy eyes, slow fingers, and slightly blurred vision. You are ready to curl up under the desk, grab a pillow and take a much needed nap, but wait, you are at work and your boss would not approve of such behavior!

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Professional Assistant Blog

OCTOBER 17, 2008

Home About Me Advertise Elevator Etiquette 101: Going Up? By The Professional Assistant on Friday, October 17, 2008 Filed Under: Travel Y ou’re standing in the elevator and everyone is crammed like a can of sardines. This, of course, can be a nightmare, since you could be walking up many flights.

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Stephanie LH Calahan

DECEMBER 28, 2009

Productive & Organized Home Contribute to P&O! Work With Stephanie « Planner Or Tickler (1-31) File? - Whether you want to create an innovative product or provide an unusual service, organizing your ideas is key to seeing your vision come to pass. You, too, can organize your ideas into a profitable business.

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Professional Assistant Blog

OCTOBER 10, 2008

Home About Me Advertise Power Up Your PowerPoint With Templates! By The Professional Assistant on Friday, October 10, 2008 Filed Under: MS-PowerPoint D o you want to change the way your Microsoft PowerPoint templates look? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

FEBRUARY 25, 2011

Productive & Organized Home Contribute to P&O! » 6 Tips to Save You Time and Wasted Effort We are really close to wrapping up time management month!  It's a great way to save files and photos on the "cloud." Thanks to Lisa Montanaro of LM Organizing Solutions, LLC 4. Roboform To The Rescue!

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Stephanie LH Calahan

APRIL 7, 2010

Productive & Organized Home Contribute to P&O! Main | 5 Easy Ways Kick-Start Your Daily Personal Productivity » Get Organized and Lose Weight! So why do most people end up ditching their resolution?    So, the first step you can take to a healthier, slimmer you is to get your things organized. 

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Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.   There are different organization styles too. 

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Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! The question is, “How do I prioritize and organize my tasks? When does it ever end?

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Stephanie LH Calahan

JANUARY 4, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Work From Home Mother - How to Organize Your Life and Home to Succeed | Main | Office Organization - 5 Steps to Setting Up Your Core Systems » Life Coaching Tips to Organize Yourself For Success (Guest Post: Natalie Dee) Nothing succeeds like success.

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Productivity Bits

OCTOBER 20, 2010

Always back up your files electronically. Normally, folks in an office would back up their essential files by photocopying it and filing it away in an aptly named folder, then placing it into a filing cabinet for archival purposes. However, you cannot just create these files – you need to back them up.

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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Stephanie LH Calahan

FEBRUARY 17, 2010

Productive & Organized Home Contribute to P&O! » 7 Tips for Organizing Your Home-Based Business Home based businesses are more than a passing fade.  According to the Small Business Administration: Small businesses make up more than 99.7   Getting organized is a challenge for most business owners. 

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Stephanie LH Calahan

FEBRUARY 23, 2011

Productive & Organized Home Contribute to P&O! 5 Ways Disorganization Wastes Your Money - [link] - Monica Ricci cracked me up in this post.  5 Ways Disorganization Wastes Your Money - [link] - Monica Ricci cracked me up in this post.    Have you written any great articles on organizing and productivity? 

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Eco-Office Gals

MAY 24, 2012

Companies, businesses and industries with lots of customers have to implement several filing systems. The patient would have to wait for an undefined amount of time until hospital personnel look through thousands of files. Papers require manually filing which can take up valuable time and office space.

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Stephanie LH Calahan

FEBRUARY 22, 2010

Productive & Organized Home Contribute to P&O! The Most Productive Lunch - Weigh in Your Thoughts » Mon Motivation - Build up your courage to take action!   Build up your courage!  Comments Mon Motivation - Build up your courage to take action!   Build up your courage! 

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Stephanie LH Calahan

JUNE 8, 2011

  Change Up Your Cleaning Products.   As a part of our Earth Day pledge, we decided to green-up our cleaning.  Your office supplies can be one of the biggest areas of easy impact for greening up your office.    Start with something like electronic faxes.    Conserve Energy.

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Step It Up VA Coaching

MARCH 24, 2011

Spring is coming, and with it, an opportunity for a little sprucing up! Still, don’t you deserve a workspace that’s organized, bright, cheerful, and attractive? Still, don’t you deserve a workspace that’s organized, bright, cheerful, and attractive? Clean out your file cabinet.

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Stephanie LH Calahan

NOVEMBER 15, 2010

Productive & Organized Home Contribute to P&O! I have been reading Productive and Organized for some time and the articles and tips are very effective not only for me personally but also for my business.  During a lull in the meeting, I pulled up my email and began to compose an answer to a facility manager's question.

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Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Instead use one of these options: 1. ” at [link].

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Stephanie LH Calahan

DECEMBER 30, 2009

Productive & Organized Home Contribute to P&O! I found this particularly frustrating when I had organised for my daughter to be in childcare for a couple of hours so that I could achieve a specific thing to do with work and then my time was taken up with well intentioned friends who would call in to see how I was.

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Stephanie LH Calahan

FEBRUARY 3, 2010

Productive & Organized Home Contribute to P&O!   Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about. Clearing up your Facebook stream is quite simple. That’s all there is to clearing up your news feed! 

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