Professional Assistant Blog

NOVEMBER 5, 2008

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? B eing able to retrieve the data is more important than an organized alphabetized file drawer.

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Laughing all the Way to Work

OCTOBER 27, 2018

The problem is it is now filed in the back burner of my mind. I find with the volume of work admins deal with throughout the day, week and month, we need some system to keep things straight. For each meeting or event, I create what I call a meeting sheet. I file it by YYYY-MM-DD. So I document that as well.

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Filing Calendars 2018 Email 182

Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success | Main | Productivity and Organization Link Lineup » 10 Reminder Systems for You To Consider Do you have difficulty remembering important dates?    There are a number of great tools out on the web that help you remember the events in your life that you don't want to forget. 

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Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

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Practically Perfect PA

SEPTEMBER 6, 2017

Think about all of the information that flows through your office on a daily basis, and then think about how often you are asked where something is, how you file a document, what is happening with a project, where one of your colleagues is travelling this week, what you are supposed to do with the new software.

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Management 2013 2020 Filing 162

Success

AUGUST 11, 2021

And yet they say that, despite the very real health and financial consequences of a pandemic, extreme events tend to exaggerate difficulties that are already there, simmering under all the coping mechanisms we’ve created to keep them at bay. I even filed a complicated story to an editor. And I don’t need another hat.

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Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? I am one of these people.

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All Things Admin

JUNE 8, 2022

Another perk is that a digital portfolio can include links, downloadable files, and audio and video components that are difficult or impossible to incorporate into a print version. Event Planning. Your event planning procedures. A list of events you’ve planned. Photos from prior events. Work Samples or Portfolio.

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Step It Up VA Coaching

DECEMBER 18, 2014

The key is to have this binder in a safe place in the event of a fire or flood in your home or office space. Invest in an online file storage and back-up system. Having a solid plan for backing up your programs and files is important for several reasons. This is an investment that will be worth its weight in gold.

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Professional Assistant Blog

JANUARY 9, 2008

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format.

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2007 Filing Microsoft Excel Microsoft Word 100

BMT Office Administration

MAY 31, 2022

Such a management system utilizes information technology to organize and store records in electronic form. The benefits of electronic recordkeeping systems. These documents act as official records that certain events took place or that proper procedures were followed. Paper records can take up a good deal of physical room.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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Eat Your Career

NOVEMBER 12, 2019

Go through old computer files and archive or delete anything that’s no longer needed. It’s also a good time to review your filing structure. Creating comprehensive systems and procedures is one of those projects that always sounds great in theory, but it’s a little daunting. Attend networking events. Get yours here.

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Office Dynamics

APRIL 20, 2017

Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Update, backup, and share files with your executive and team – no flash drives needed! Need to access your work from any device, anywhere?

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Professional Assistant Blog

JANUARY 17, 2008

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ?

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Professional Assistant Blog

SEPTEMBER 24, 2007

Home About Me Advertise Why Lock Your System at Work? By The Professional Assistant on Monday, September 24, 2007 Filed Under: System Security D o you feel that your colleagues might do something through your computer? and then our computers automatically lock, which is a good back-up system.

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Practically Perfect PA

JULY 4, 2016

Matthew also has a key role in organising the Exec Sec Live events which take place in London, Dubai, South Africa and New Zealand. Devising and maintaining office systems, including data management, CRM system and filing. Event logistics, organising conferences, first point of contact for delegates and speakers.

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All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. And OneNote makes it easy to create a color-coding system that works for you! With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. Sections/Tabs.

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Success

JULY 28, 2022

Forgiveness is about saying there is freedom, there is freedom in releasing and holding myself or someone else hostage to a past thought, belief system or action. And especially if you can be really successful while you’re still dragging around that stuff, it’s really easy to act like it’s not there.

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Step It Up VA Coaching

DECEMBER 13, 2012

The key is to have this binder in a safe place in the event of a fire or flood in your home or office space. Invest in an online file storage and back-up system. Having a solid plan for backing up your programs and files is important for several reasons. This is an investment that will be worth its weight in gold.

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Jen Lawrence

AUGUST 25, 2022

However, the game has changed a bit in systems, and you can now create “snippets” or small pieces of text that can be dropped into an existing email body without replacing the whole email. This is available in systems such as Gmail, Streak, and ConvertKit. Marketing for Upcoming Events. Scheduling Links.

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Productivityist

SEPTEMBER 20, 2021

Many apps are also available as desktop or web programs for Linux and Windows operating systems. However, doing so can lead to scheduling conflicts and forgotten events. Systems: Web Browsers. But the real power is its robust real-time system that allows quick changes and asynchronous communication.

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Success

DECEMBER 6, 2022

They will have to experience high levels of frustration with themselves or a system before they decide a change is worth the effort. New Year’s resolution to consider: Ask for help with your most emotionally taxing chore, like the dishes at home or filing at work. That push is different for each personality. Type Three: The Achiever.

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Productivityist

DECEMBER 15, 2013

Clarissa is the co-founder of Startup Safary, a Berlin-based company that creates new event formats and builds the technology to run them. File exchange: Dropbox, WeTransfer. This saved me the trouble of checking Dropbox regularly and uploading files one by one.). Task management: Trello, oDesk Work Diary, Wunderlist Pro.

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Dropbox Filing Google Docs Google 40

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. Backup and store your files via a cloud service. Share and collaborate on files. Folders can be shared.

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Step It Up VA Coaching

JUNE 26, 2014

Catch up on your filing. Create more efficient organizing systems for your office. But don’t forget your PC – go through and eliminate unused files. Update your backup system. Call those folks you met at your last networking event. Create (or update) your policies and procedures manual. Organize your folders.

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Practically Perfect PA

DECEMBER 17, 2015

Develop your system. The best way to do that is to develop a system that works for you. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. These can help you automate the most tedious tasks, such as backing up your files as you work or scheduling recurring events.

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Productivityist

MARCH 17, 2021

It’s the only stress management system of its kind, clinically proven in over 1 million sessions to improve your sleep, reduce your stress and boost your recovery without drugs and side effects. Hosted by me and I’ll be livestreaming the event with a wide variety of activities leading up to the challenge. Helpful Links. Thrive Global.

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Social Media Filing Stress 2021 52

Clutter Coach

MARCH 1, 2016

When they think “organized,” they think of an accountant with a pocket protector sitting at a bare desk in a room full of filing cabinets. The Reality: Being organized just means having systems that work. A good organizing system is uncomplicated and easy to use. Many people have an instinctive aversion to being organized.

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Stephanie LH Calahan

NOVEMBER 4, 2011

Last Friday, I shared a post on how you can save time using a Master Power Point (Keynote if you are a Mac user) file to create your custom presentations really fast.    What if the files are huge ?  Adam mentioned that he had a lot of slides with huge video files attached in folders. 

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Step It Up VA Coaching

MAY 17, 2012

Catch up on your filing. Create more efficient organizing systems for your office. But don’t forget your PC – go through and eliminate unused files. Update your backup system. Call those folks you met at your last networking event. Create (or update) your policies and procedures manual. Organize your folders.

Business Cards 100

Business Cards Filing Purchasing Policies 100

Clutter Coach

JANUARY 11, 2016

When they think “organized,” they think of an accountant with a pocket protector sitting at a bare desk in a room full of filing cabinets. The Reality: Being organized just means having systems that work. A good organizing system is uncomplicated and easy to use. Many people have an instinctive aversion to being organized.

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2009 Filing AT&T Promotion 100

Stephanie LH Calahan

MAY 30, 2011

  One of the activities that happens at this particular Relay for Life event is an auction.  The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. SMEAD Viewables® Color Labeling System.

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Stephanie LH Calahan

APRIL 1, 2011

  Bills to pay, to-do lists, event invites, magazines you have been meaning to read, orders you need to fill, and the list goes on and on.  Paper Pile Elimination Trick 2 - Create an Action System.   Create an Action System!    Action Systems come in a number of different forms. 

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Tips From T. Marie

FEBRUARY 28, 2018

Online technology is my thing, so I utilize electronic files, cloud storage, social media and email on a regular basis. The sub-navigation reveals sections for Event invitations, Get Togethers, Save the Dates, Holiday and Seasonal items and the ability to upload your own designs. Paperless Post utilizes a coin system for their pricing.

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Office Organization Success

JULY 17, 2015

Follow-up system usually via an autoresponder. But once you’ve got your registration page all set up, the bridge line booked, have invited your list to attend your free teleclass, and promoted it to your social media networks, you then need to get people to sign up for your event. FREE Online Business & Marketing Systems Checklist.

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Office Dynamics

AUGUST 5, 2013

Be a source of events and news. You can support your leader by carrying out an effective, timely follow-up system. Keep accurate records and files; tracks times for follow-up. Resist the temptation to gossip or complain. Monitor projects from beginning to end.

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