All Things Admin

MARCH 9, 2022

Here are some tips that help me: Turning off all of the rings, dings, and notifications for email, Slack, and messaging on my phone and computer. I use email rules for the messages or notices I should be interrupted for. Can you follow up that request with a quick email so it doesn’t slip my mind?” And that’s OK.

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Management Administrative Professionals Mentoring Keyboards 134

Make or Break Moments

AUGUST 25, 2010

Posted by Deborah Chaddock Brown on August 25, 2010 under Telephone Moments | 2 Comments to Read Often our first interaction with our customer is over the phone. My blood pressure begins to rise and I haven’t even started the process of getting my questions answered. How many times do they get it wrong? Good stuff.

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Office Organization Success

APRIL 30, 2012

Everything you do in your business, from responding to emails to working with clients, needs to be systemized and documented, so that it’s very easy to create a repeatable process in your business. Just some of the mistakes that can happen are: Bad links in emails – they go to the wrong page, or they don’t work. Look and Feel.

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Email 2012 Phones Management 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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Email Management Filing Monster 100

Andrea Kalli

AUGUST 31, 2010

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan.

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Phones Social Media Microsoft Outlook Verizon 100

Office Organization Success

FEBRUARY 5, 2015

I recently had a phone call with one of my clients who hadn’t published her ezine on a regular basis over the past few months and she commented to me that she had seen a substantial decline in the click-thru open rates of her newsletter. Be respectful of your subscribers’ time. Click here to activate your Membership.

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Email Promotion 2015 Stress 100

All Things Admin

AUGUST 16, 2023

And as much as we may resist it, without it we’d still be using rotary phones and manual typewriters. You may have seen this change process diagram before. In order to shift the status quo, you have to go through a change process. Clearly communicate the plan, progress, and next steps throughout the change process.

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Administrative Professionals Mentoring 2005 Goals 52

Productivityist

JULY 16, 2021

When you begin a working session, consider eliminating all existing distractions: phone access, noisy notifications, email, and even people who might interrupt you. And repeat the process. However, and because these distractions are readily available and tempting, I was forced to remove them from my working space.

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Social Media AT&T Skills Email 54

Jen Lawrence

JANUARY 25, 2019

Again, work with your team to discuss preferred working styles, communication preferences (email, phone, chat, text, video), barriers to trust, performance agreements (turnaround times, work formats, meeting lengths), and conflict resolution processes. Sign up for my monthly newsletter by clicking here. Best wishes!

Management 61

Management Agenda Goals Holidays 61

Jen Lawrence

FEBRUARY 15, 2019

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted. Sign up for my monthly newsletter by clicking here.

Social Media 58

Social Media Fax Clothes AT&T 58

Stephanie LH Calahan

FEBRUARY 21, 2011

Work With Stephanie « 19 Tips for Managing Your Email Even When You Dont Want To | Main | Mon Motivation - Do You Believe What You Are Told, or What You Know to be True?   That process has evolved into a lot of fun for me!   That process has evolved into a lot of fun for me!  » Rather Listen?

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Fax Networking Interviewing 2007 100

Jen Lawrence

FEBRUARY 15, 2019

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted. Sign up for my monthly newsletter by clicking here.

Social Media 40

Social Media Fax Clothes AT&T 40

Jen Lawrence

JANUARY 25, 2019

Again, work with your team to discuss preferred working styles, communication preferences (email, phone, chat, text, video), barriers to trust, performance agreements (turnaround times, work formats, meeting lengths), and conflict resolution processes. Sign up for my monthly newsletter by clicking here. Best wishes!

Management 40

Management Agenda Goals Holidays 40

Loosely Speaking

JULY 26, 2010

This formal tasting process is called “cupping.&#. Online: www.cupperscoffee.com Phone: 928.445.1636. You can be the subject of one of our interviews or sponsor an upcoming month of AZVAs newsletter & podcast? To receive an announcement by email when a new podcast is available, email ktcosmos@LooseEnds.net.

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2010 Interviewing 2006 Restaurants 100

Stephanie LH Calahan

MARCH 12, 2010

  While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!    The more you can put systems and processes to the work you do, the stronger you become and the more you can grow and even survive harsh conditions.   Bamboo? 

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Networking Email Phones Filing 100

Stephanie LH Calahan

OCTOBER 21, 2010

  Since the day she discovered a new way of thinking, Allyson developed a simple, yet powerful process for Prioritizing, Organizing and Simplifying® her life - to get more of what she really want in life and make more of a meaningful contribution to those around her!   Click to get posts as we publish Prefer less email?

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Networking Fax Twitter Goals 100

Make or Break Moments

FEBRUARY 1, 2010

That’s why one of the feature articles in the recent Manta Sales newsletter caught my eye. Both of us were preoccupied with other tasks and wanted to complete the sales process so we could check it off our to-do list. When you have rapport, the sales process moves forward easily. Please and Thank you are very appropriate.

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Stephanie LH Calahan

DECEMBER 21, 2009

However, at its core, productivity results from better workload processing behaviors. As this small example demonstrates, slight changes in workflow processing behaviors have dramatic effects on productivity. However, at its core, productivity results from better workload processing behaviors.

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Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

We also both have android phones and when I add appointments on my phone it syncs online and vice versa. Since we both have gmail calendars it automatically adds to the hubby phone/calendar.   For some, just the process of writing can help put the information into your memory and make it a solid committment. 

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Calendars Twitter Phones Google 100

Stephanie LH Calahan

DECEMBER 22, 2010

Cinch: [link] (audio)  -- Kathleen Gage shares her process for annual planning.     Do you hae a favorite planning process?  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Find out how to make it the best ever.

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Social Media 2011 Fax Networking 100

Practically Perfect PA

OCTOBER 10, 2016

Therefore, I opted for Office Technology so I learnt typewriting and word processing etc. I can keep up to date with the Guernsey PA Connect website and emails, my personal and work emails, along with always being able to call anyone if I need to. We have a quarterly newsletter and Julie kindly takes care of our social media.

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Networking Promotion Mentoring Training 100

Stephanie LH Calahan

FEBRUARY 19, 2010

Every person, regardless of intelligence, age or education can only process a few changes at a time (if the changes are to be lasting.) Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Goals Fax Networking Twitter 100

Step It Up VA Coaching

OCTOBER 25, 2012

” When sending emails to your client, take the time to address them by name, like “Hi, Susan,” or “Dear Jim.” Simply beginning an email with the content is disrespectful and makes it appear that you are too busy to include a proper greeting; thus, too busy for them. and proof your email before you send it.

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Customer Service Gifts Purchasing Etiquette 100

BioTeams

MAY 28, 2009

Import - automatically create swarms by importing from existing email lists. Full HTML emails and WYSIWYG editor - create professional newsletters and mail shots with templates and the ability to fully edit and preview before sending - all emails can be replied to with replies captured on the swarm messageboard.

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PDF Phones Email Networking 40

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Also start referring to yourself as an administrative professional or as an assistant.

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IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Also start referring to yourself as an administrative professional or as an assistant.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Stephanie LH Calahan

FEBRUARY 16, 2011

Work With Stephanie « Steph in the Media | Main | 19 Tips for Managing Your Email Even When You Dont Want To » Dont Strangle Your Reminders!   As this process becomes a habit, I will remove the alarm and just have it on my daily ongoing task list. Click to get posts as we publish Prefer less email?

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Twitter Networking Fax Email 100

Stephanie LH Calahan

DECEMBER 29, 2010

Today I'll share a few tips for how you can begin to free yourself from piles of paper, clear your desks and possibly save some trees in the process.   You still get notified, but it is in your email rather than in physical form. We get the email notifications and save them to a file on our computer (we do not print them). 

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Credit Card Filing Email Networking 100

Stephanie LH Calahan

JANUARY 6, 2010

Repeat this process for all your main filing categories. Use the same system again to store and manage all your emails. Instead of them all going into one huge Inbox that's totally unorganized, break your Inbox down into different folders and move the relevant email into that folder. ORGANIZE your Inbox.

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UPS Filing Email AT&T 100

Stephanie LH Calahan

JANUARY 4, 2010

The process is as important as the destination. You may have 10 minutes free in between meetings at office - you may want to finish with an important phone call. The process is as important as the destination. Click to get posts as we publish Prefer less email? Organize your Time For many of us, time is money.

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Confidence Filing Networking Phones 100

Jen Lawrence

APRIL 18, 2019

Email, text, phone, chat? Collect them and send a single email to be answered once a day? If yes, do you want them to conduct business under their own email address or under one you set up for them? Sign up for my monthly newsletter by clicking here. . Preferences: How do you prefer to communicate?

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Dropbox AT&T Stress Legal 45

Stephanie LH Calahan

MARCH 22, 2010

  We create opinions about our systems and processes and convince ourselves that it is the only way to do something.  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Share it here by leaving a comment.

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AT&T Networking Fax 2010 100

Practically Perfect PA

JANUARY 5, 2015

I manage his schedule and monitor his emails, as well as help organise some of his travel, company events, and client dinners, occasional research, expenses and ad hoc tasks – all the general PA duties. I also try to have a quick catch-up with the MD either by phone or face-to-face. What are the main aspects of your role?

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Restaurants Expenses 2014 2015 100

Productivityist

JANUARY 7, 2014

This piece first appeared in The Productivityist Newsletter, which showcases work that isn''t initially published anywhere else and is often never published anywhere else. You can sign up for the newsletter here. In other words, it has not been processed.

AT&T 40

AT&T Phones Email Management 40

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.  Productive & Organized Home Contribute to P&O! Link Lineup!

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Filing Medical Finance Health 100

Stephanie LH Calahan

DECEMBER 6, 2010

  My process is to go out to each person and find out how to connect with them so that I can thank them for the follow.    That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.  A different take on the to-do list.

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Business Cards Networking Facebook Phones 100

Jen Lawrence

APRIL 18, 2019

Email, text, phone, chat? Collect them and send a single email to be answered once a day? If yes, do you want them to conduct business under their own email address or under one you set up for them? Sign up for my monthly newsletter by clicking here. You need to think from preference and technical perspectives.

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Dropbox AT&T Stress Legal 40