The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

Phones 100

Phones Email Filing IAAP 100

On The Job

FEBRUARY 19, 2015

We can’t remember passwords for our online banking account and lose critical emails or other bits of data important for our work. Their systems make a “profound difference” and enable them to have time for fun and relaxation, he says. It’s a technique used by Facebook COO Sheryl Sandberg). Just say “no.”

Filing 100

Filing 2011 Stress Email 100

Office Dynamics

OCTOBER 27, 2016

43-File Tickler System. While you were out email updates. Follow-up systems such as Outlook Tasks, Gannt Chart within SharePoint, Evernote and more (what are you using? Join us on Facebook for Live Broadcasts and more. Resources shared in the comments & mentioned by Joan. Tweet Deck. Grammar.ly (grammar).

PDF 100

PDF Skills Filing Facebook 100

Stephanie LH Calahan

FEBRUARY 22, 2012

I love hearing what is on your mind and I often ask questions on my Facebook page and then share tips and strategies right there.  It means you have a mess that you need to put systems to. I’m talking about organizing systems that work differently for different people. He needs an open filing system.

Filing 100

Filing Facebook Email Learning 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. (I Backup and store your files via a cloud service. Share and collaborate on files. Additional Apps.

Dropbox 100

Dropbox PDF Filing Google 100

Virtual Moxie

AUGUST 25, 2009

And you can also join in the conversation about Moxie posts happening over on my Facebook page Recent Comments Stephanie on Speed is the enemy of many good things. Stay away from email! I was the person who kept everything in my Inbox because I hated to file. The upshot of it, for me, was this: Don’t file your email.

Filing 100

Filing Email 2009 AT&T 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

Filing 100

Filing Finance 2010 IAAP 100

Stephanie LH Calahan

AUGUST 29, 2012

Stacks of paperwork are one thing, but when they’re compounded by endless emails, Facebook updates, and text messages, it can become increasingly difficult to focus on the task at hand. A file cabinet can be your most useful accessory. It’s okay to have one folder or basket on top of your desk that’s a ‘Need to File’ bin.

Dropbox 100

Dropbox Filing Staples Calendars 100

Productivity Bits

MAY 12, 2011

And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). No applications (except the operating system that runs the device and other modules of its subsystem) are locally stored in the device. Here are the.

Google Docs 100

Google Docs Calendars Verizon Google 100

The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy. Lets grow together! Call the person or visit them in person.

Filing 100

Filing Credit Card Email IAAP 100

Stephanie LH Calahan

AUGUST 24, 2012

  That is a good thing, considering my clients find me through my content distribution systems.  Don't have good writing systems in place. Go to Your Social Networks or Email. Go to Your Writing File.   It can be a physical or electronic file.    Until recently. 4 - Start Writing.

UPS 100

UPS Filing Social Media AT&T 100

Step It Up VA Coaching

FEBRUARY 6, 2014

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. Factor in time to check your social media, emails, and voicemails.

Social Media 100

Social Media Equipment Forms Email 100

Eat Your Career

FEBRUARY 6, 2013

Here’s what I mean: Walking past your desk, the CEO of your company sees a clean surface, clearly labeled files, a neat stack of paperwork, an orderly system for managing tasks. Maybe he gives you the benefit of the doubt that YOU know your system. Share this on Facebook. Email this to a friend? Wow,” he thinks.

Filing 100

Filing Facebook Email Management 100

Stephanie LH Calahan

SEPTEMBER 8, 2010

  After I posted Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?   Now, the system updates for me and I can recognize my awesome tweeps and stay in contact.   Or connect on Facebook ! Click to get posts as we publish Prefer less email?

Twitter 100

Twitter Social Media Facebook Networking 100

Step It Up VA Coaching

APRIL 11, 2013

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. Factor in time to check your social media, emails, and voicemails.

Social Media 100

Social Media Equipment Forms Email 100

The Office Professionals Place

OCTOBER 8, 2009

File According to Sara Caputo, OfficeArrow’s Productivity Guru, 80% of what is filed is never looked at again. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. If you are reverting to electronic filing, be sure to have a backup just in case your computer crashes.

Filing 100

Filing IAAP Finance PDF 100

Tips From T. Marie

JANUARY 22, 2013

Once the call is over, it’s highly likely there will be some sort of action required, even if it’s only filing the notes you took or adding something to your calendar. The voicemail is then delivered to my email in mp3 format. Before taking the call, you were probably actively involved in some work related task.

Phones 100

Phones Email Social Media Calendars 100

The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

The Office Professionals Place

AUGUST 13, 2009

Effective Business Writing Skills Who wants to read a three page email? This will provide a wonderful support system, you will learn and improve skills, and have opportunities for leadership roles. Need a filing system? OfficeArrow.com has a great article discussing the "43 folder filing system."

IAAP 100

IAAP Filing Administrative Professionals Skills 100

Stephanie LH Calahan

MAY 19, 2010

thanks @thinkglobally) Productivity is sometimes about effective systems and sometimes about the mindset that you have about your situation.  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Often it is both.

Twitter 100

Twitter Fax Networking Facebook 100

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files. Worklife Line Chat Every Monday at 7 p.m

Filing 100

Filing Expenses Purchasing IAAP 100

Stephanie LH Calahan

DECEMBER 7, 2009

.  You may come to the same conclusion as Janet, or you may find that your needs are totally different, but you will get a fabulous overview of some of the most popular planning systems today. Have a planning system you love?    Or connect on Facebook ! Have a planning system you love? 

2010 100

2010 Twitter Fax Networking 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Since most of us deal with more than just a small handful of contacts on a daily basis, the question of why we need a system to handle it should be obvious. You Get Paid Back Enormously When You USE the System.

Phones 100

Phones Networking Social Media Calendars 100

Andrea Kalli

JANUARY 11, 2011

WordPress.com Stats – You can have simple, concise stats with no additional load on your server by plugging into WordPress.com’s stat system. Facebook Like Button – Allows you to configure and display the FaceBook Like Button before and/or after each post and/or page. It uses any of WP’s conditional tags.

Social Media 100

Social Media Filing Twitter Facebook 100

The Office Professionals Place

JUNE 4, 2010

Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Log Files As with most other websites, we collect and use the data contained in log files. Worklife Line Chat Every Monday at 7 p.m

Keyboards 100

Keyboards Filing IAAP Fax 100

The Office Professionals Place

JUNE 13, 2010

The Copy and Paste tool is very helpful and cuts production time in half; however, if you are copying a message to paste in a new email, don’t copy your signature line because it should be included when you open a new message in email. Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing IAAP Fax Social Media 100

Stephanie LH Calahan

JANUARY 26, 2011

  They say: " Over 5 million people worldwide have used Basecamp to collaborate on over 4 million projects, track 57 million hours of work, share 46 million files, and complete 43 million to-dos. It allows users to open, save, edit and co-author files stored on-line in Central Desktop directly from Office. Your Turn!

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Stephanie LH Calahan

AUGUST 30, 2010

Work With Stephanie « Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed | Main | Check Out This Great Resource for Organizing Tips and Products (and maybe win some stuff too) » Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?

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Twitter Networking Facebook Social Media 100

The Office Professionals Place

JULY 24, 2009

Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Log Files As with most other websites, we collect and use the data contained in log files. Worklife Line Chat Every Monday at 7 p.m

Filing 100

Filing IAAP Fax Social Media 100

The Office Professionals Place

JULY 15, 2009

Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Log Files As with most other websites, we collect and use the data contained in log files. Worklife Line Chat Every Monday at 7 p.m

Social Media 100

Social Media Filing IAAP Fax 100

Denise Aday

JUNE 8, 2013

The government is spying, in real time, on rank-and-file Internet users. From the Guardian: The National Security Agency has obtained direct access to the systems of Google, Facebook, Apple and other US internet giants, according to a top secret document obtained by the Guardian.

Yahoo 40

Yahoo Filing Agencies Google 40

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

Stephanie LH Calahan

MARCH 12, 2010

Systems that Support Growth You see, while bamboo is known for its speedy growth (once it starts growing up) there is something below the surface that many do not know.   The rhizomes are the organism's growth system.    The intricate system of roots and growth make the plant amazingly strong. 

Networking 100

Networking Email Phones Filing 100

Karen Vivarelli

JANUARY 24, 2021

After some google searching and exploring Facebook I found a FB group for Virtual Assistants and joined to learn more information. She needed help getting all of her data stored in a cloud based storage system. Once I set up G-Suite for her and organized her files online, she shared that she needed a website of her own!

Social Media 52

Social Media Mentoring Travel Facebook 52

The Office Professionals Place

AUGUST 10, 2010

Was it necessary for Steve to release his anger on the intercom system? Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! If Steve had taken a moment or two to rethink his reaction he may still be employed.

2010 100

2010 Filing IAAP Fax 100

The Office Professionals Place

JULY 27, 2010

Enter your email address in the ‘subscribe’ field on this page to get automatic updates from the Office Professionals Place Blog. Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today!

Stress 100

Stress 2010 Filing IAAP 100

The Office Professionals Place

MAY 21, 2010

Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Log Files As with most other websites, we collect and use the data contained in log files. Worklife Line Chat Every Monday at 7 p.m

Administrative Professionals 100

Administrative Professionals Filing IAAP Assertiveness 100