Office Dynamics

AUGUST 4, 2017

Phenomenal examples include manufacturing, mechanized farming, retail, and many other sectors. Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. This is an interesting App used to schedule tasks for later reference.

Credit Card 182

Credit Card Dropbox Fax Google 182

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Professional Assistant Blog

JANUARY 9, 2008

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format.

2007 100

2007 Filing Microsoft Excel Microsoft Word 100

Clutter Coach

JANUARY 18, 2019

One example is short sleeve tops, long sleeve tops, skirts, pants, dresses and jackets. One such area is email. I’m not a fan of folders in my email app. If you never sort any of your email, how do you find a particular one again? You can apply this to physical paper files too. If no, donate or toss.

Clothes 100

Clothes Filing AT&T Email 100

Practically Perfect PA

MARCH 16, 2017

If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. New images are added weekly and you can sign up to receive them via email. Again, Picjumbo is a website you sign up for and receive free photos via email. FindA.Photo.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. New images are added weekly and you can sign up to receive them via email. Again, Picjumbo is a website you sign up for and receive free photos via email. FindA.Photo.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Stephanie LH Calahan

APRIL 1, 2011

Example :  I was working with a client the other day and we were going through his paper work.  For a detailed look at how that might work for you, check out the video I did on YouTube a while back - Creating an Action Filing System for the Way You Work.  " and file accordingly.   No. 

Filing 100

Filing Phones AT&T Email 100

Practically Perfect PA

NOVEMBER 4, 2014

In my last blog I wrote about interview questions regarding career development and a few example answers. When asking a competency question the interviewer will ask you to give an example from your past experiences rather than answer in general terms. In this blog I want to concentrate on competency or scenario based questions.

Interviewing 100

Interviewing Self Esteem Doodle Customer Service 100

Practically Perfect PA

MARCH 10, 2014

Now, the glamorous references are not something I am used to hearing but the endless stream of random requests is! If the request comes from a more junior member of staff I tend to ask them to email me the details so that I have a record of the task and I can keep the email in my inbox until I have completed the work.

AT&T 100

AT&T Calendars Keyboards Email 100

Eat Your Career

JANUARY 23, 2020

For reference, this article provides more context: Administrative Assistant vs. Executive Assistant: What’s the Difference? As a quick example: Many execs would never dream of having an assistant help manage their email inbox. As I’ve pointed out in the past, there is a big difference between these two roles.

Training 191

Training 2024 Administrative Training Management 191

Laughing all the Way to Work

SEPTEMBER 11, 2011

Next I eyeballed it and compared the names to the email addresses. If it was spelled one way in the name section and spelled another way in the email address, that was another flag that there was a possible error and we needed to investigate it further.

Email 100

Email Filing Confidence Google 100

BMT Office Administration

OCTOBER 10, 2022

Any co-worker checking social media notifications instead of reading employee emails qualifies as online procrastination. Examples include: Gossiping with co-workers. These are all examples of avoiding work without the use of technology. Taking frequent and/or extended bathroom breaks. Taking too many smoke or snack breaks.

Management 125

Management Self Esteem Social Media AT&T 125

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100

Office Dynamics

FEBRUARY 25, 2014

Here are a few examples from within this tool (you can also access your account from your desktop at www.ifttt.com There are 78 different channels to choose from so your recipe options are many! With TinyScan, you can scan your documents at anywhere and store or email them as PDF files. IFTTT (If This Then That).

Business Cards 100

Business Cards PDF Social Media Phones 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

Filing 100

Filing Finance 2010 IAAP 100

Professional Assistant Blog

JANUARY 30, 2008

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures? The spreadsheet might contain other types of data, but is similar to this example?

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Productivity Bits

AUGUST 11, 2010

The company’s accumulated data – that includes documents, emails, voice messages, and all other forms of data – is a big portion of their assets. Let’s take that as example to illustrate how GTD can help in securing information (we can practically apply the following illustration to any piece of data that we deal in the office).

2011 100

2011 Email Copyright Filing 100

The Office Professionals Place

APRIL 11, 2010

For example, if you are talking about the organization of the meeting or its purpose, reference meeting materials or if this is a meeting that involves a specific group and there are written rules and regulations such as bylaws, make reference to them so that everyone understands the source of your concerns.

Agenda 100

Agenda Filing IAAP 2010 100

Office Organization Success

NOVEMBER 13, 2014

An example (and I know this is typical because I’ve had many conversations with clients) is that they are juggling getting their newsletter up and running; posting to their blog; creating products to sell via their website; and launching a membership program – all in addition to getting more clients. Filing Management System.

AT&T 100

AT&T Filing Management Email 100

Practically Perfect PA

MARCH 12, 2012

In my position it means that i am the final authoriser for a process – for example ordering kit. Well on a simply level I think the term refers to managing the boss’ time effectively and controlling how often they are interrupted. This could mean monitoring their phone calls, emails and meeting requests. Tanya Battel.

Suppliers 100

Suppliers Skills Filing Policies 100

Worxbee

SEPTEMBER 13, 2021

For example, backing up your hard drive, posting to social media on a schedule, and paying recurring invoices? Receipt Stash tags expenses with tracking codes or other data which makes it easy for you to reference in the future. You can use Crystal to compose more persuasive emails to people. There's an AI app for that.

Expenses 52

Expenses Social Media Environment Learning 52

Office Dynamics

SEPTEMBER 16, 2010

Also start referring to yourself as an administrative professional or as an assistant. If your manager is still using the term secretary, correct him and let him know how to properly refer to you when introducing you to someone in person or in email. Read more at [link]. Connect at: Joanne.Linden@PlanetAdmin.net.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Also start referring to yourself as an administrative professional or as an assistant. If your manager is still using the term secretary, correct him and let him know how to properly refer to you when introducing you to someone in person or in email. Read more at [link]. Connect at: Joanne.Linden@PlanetAdmin.net.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). When it's accepted, I go to their profile and download their vCard into Outlook, adding any other contact info by reading their business card (the vCard never has a phone number, for example.)

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Professional Assistant Blog

OCTOBER 30, 2008

By The Professional Assistant on Thursday, October 30, 2008 Filed Under: Meetings , Organize , Productivity D o you find yourself being bored out of your mind at times with nothing to do? I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

OCTOBER 8, 2008

By The Professional Assistant on Wednesday, October 08, 2008 Filed Under: Productivity A re you the type of person that comes into the office each and every day, thinking that its just going to be another boring day, nothing changes and its always the same thing day in and day out? You check your e-mails , you do your filing.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

AUGUST 21, 2007

Home About Me Advertise Calculation of Discounts in Excel By The Professional Assistant on Tuesday, August 21, 2007 Filed Under: MS-Excel H ave you ever wondered how to calculate discounts on certain products/services that you or your firm offers? I then checked Excels help file and there it was.

Google Docs 100

Google Docs Cubicle 2008 2007 100

The Office Professionals Place

JANUARY 5, 2010

So many of us decide in February that since we haven’t accomplished the goal set on January 1, it is hopeless, be consistent and persistent and refer back to your goals often. Write your goals down and refer back to them often; you may have to change your focus or create a new sub-goal. Re-evaluate your goals often.

2010 100

2010 Filing Goals IAAP 100

Professional Assistant Blog

JULY 24, 2008

Home About Me Advertise Prioritization: A Colorful Outlook By The Professional Assistant on Thursday, July 24, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you receive quite a bit of e-mail in your Inbox each day, but have trouble prioritizing them? For example, I receive an e-mail from my direct supervisor.

2008 100

2008 Cubicle Fax Google Docs 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Do you keep paperwork or reference material that you use on a regular basis far from your workspace?  Your Electronic Information (Email, documents, social networking, etc.)

Networking 100

Networking Email Phones Filing 100

Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? If you are not the person who can assist them, refer them to someone who can. For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills. So what do you do when your professionalism is tested?

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? Ill be checking email _(once a week, every day, etc) __, but will have limited ability to respond.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? For example, I will try to work on task A for 1 hour. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. Click to get posts as we publish Prefer less email?   There are many. 

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? Having Trouble Planning A "Non-Religious" Office Party?

UPS 100

UPS 2008 Cubicle Microsoft Outlook 100

Practically Perfect PA

MAY 16, 2012

Last week I was on annual leave and as I’m sure you can imagine on my first day back in the office I was confronted with a shed load of emails and a pile of paperwork **cough cough junk cough** that had been left on my desk. I have five different types of filing systems that I use everyday. My email filing system.

Filing 100

Filing Email Finance Expenses 100