Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Still others get completely overwhelmed with the information drowning their in-boxes on a daily basis. 

Email 100

Email Management Filing Monster 100

Small Business CEO

OCTOBER 8, 2013

As a practical example, MajesticInvites.com is an 8-person company that designs online invitations. You trust your employees, but you can’t risk that information being leaked by accident or espionage. With digital files, strong file encryption and password protection can ensure that your clients’ information is safe.

Google Docs 40

Google Docs Fax Filing Networking 40

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.  Your Physical Information (Paper, books, binders, etc.)   FINDING what you are looking for is the most important aspect of a good physical information system. 

Networking 100

Networking Email Phones Filing 100

Professional Assistant Blog

MARCH 4, 2008

Ill be checking email _(once a week, every day, etc) __, but will have limited ability to respond. If you need immediate assistance or information about the (question/issue), please contact (delegate’s name, e-mail address, phone number). Also, don’t forget to change your voice mail message to read the same information.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

The Office Professionals Place

NOVEMBER 14, 2009

The term elevator speech is used when giving someone information about you because just as if you were in elevator, you would only have a minute to give pertinent information about yourself- the length of time you would be in an elevator. Dewoun Hayes at worklifecoach@excite.com for more information. Hi, my name is Kim Harwood.

Business Cards 100

Business Cards Filing IAAP 2009 100

The Office Professionals Place

MAY 31, 2010

For example, in the sales industry the Pareto Principle says that 80% of a company’s sales are due to 20% of the sales staff. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Need a speaker/presenter?

Filing 100

Filing 2010 IAAP Fax 100

The Office Professionals Place

APRIL 29, 2010

Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. When you send the meeting announcement including conference call login information, attach the agenda and any pertinent handouts so that attendees will get a "heads up" of the meeting content. Contact Ms.

Agenda 100

Agenda 2010 Filing IAAP 100

The Office Professionals Place

APRIL 11, 2010

For example, if you are talking about the organization of the meeting or its purpose, reference meeting materials or if this is a meeting that involves a specific group and there are written rules and regulations such as bylaws, make reference to them so that everyone understands the source of your concerns. Voice the facts. Contact Ms.

Agenda 100

Agenda Filing IAAP 2010 100

The Office Professionals Place

APRIL 1, 2010

For example, I need to clean my closet (Spring cleaning long overdue!) Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. We never sell your personal information to third parties. Need a speaker/presenter?

Filing 100

Filing IAAP 2010 Fax 100

The Office Professionals Place

OCTOBER 8, 2009

For example, files related to finances can be green (for obvious reasons, right?), Another suggestion is to color code the labels, same example, use green labels for finances. Dewoun Hayes at worklifecoach@excite.com for more information. We never sell your personal information to third parties. Need a speaker/presenter?

Filing 100

Filing IAAP Finance PDF 100

The Office Professionals Place

MAY 11, 2010

Just as you would not send an email when you are angry or upset, dont ask to meet with the individual until you have a clear, strategic plan of how you will approach the topic and express your thoughts. Again, we dont know if this employee has been constantly informed of his job performance or if this was the first he had heard of it.

Filing 100

Filing 2010 IAAP Assertiveness 100

The Office Professionals Place

AUGUST 22, 2010

Miscommunication consists of giving the wrong impression, not fully disclosing details, or not providing information at all. The best way to combat miscommunication is: • Provide as much information as possible • Make sure that you are understood • Listen for feedback • Look at non-verbal cues to ensure comprehension.

Filing 100

Filing Finance 2010 IAAP 100

The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. Follow-up does not mean frequent phone calls, emails, meetings, or standing over someone’s shoulder. Dewoun Hayes at worklifecoach@excite.com for more information. Contact Ms.

Filing 100

Filing IAAP Fax AT&T 100

Small Business CEO

MAY 5, 2010

Inefficient process examples: Your employees record their time on paper or in Excel. A lab order is faxed in. If information is missing or unreadable, the referring physician is called. If information is missing or unreadable, the referring physician is called. Example projects: Create interfaces between systems.

Fax 40

Fax Payroll PDF Negotiating 40

Professional Assistant Blog

OCTOBER 30, 2008

I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc. Ive tried to exhaust all the possible things I could do that he doesnt ask me to do - organize emails, files, clutter, contacts, create procedures. and he never does. Im out of ideas!

2008 100

2008 2007 Cubicle Google Docs 100

The Office Professionals Place

MARCH 13, 2010

For example, during staff meetings, acknowledge the work that other departments have done. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. We never sell your personal information to third parties.

2010 100

2010 Filing Gifts IAAP 100

The Office Professionals Place

JANUARY 5, 2010

Using the weight loss example because it is so popular, it is not realistic or healthy to drastically change eating habits and join a health club and workout like a vigilante and expect to loose 20 pounds in 2 months. Dewoun Hayes at worklifecoach@excite.com for more information. Set goals that are manageable and attainable.

2010 100

2010 Filing Goals IAAP 100

Professional Assistant Blog

AUGUST 28, 2008

The best way I could find accomplishing this task is by having to change the time zone information each time I need to add a new meeting. Note: Make sure to add the time in the meeting schedule (for example: Meeting with client, 1:00 pm Calgary time), so the manager knows that this is the correct time to meet with this client.

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

For example, if you love to write things down, don't pick an online tool.    For some, just the process of writing can help put the information into your memory and make it a solid committment.  Click to get posts as we publish Prefer less email?   If you use it, it is the right tool for you.

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

JANUARY 4, 2010

You may like to organize information on your computer desktop too. Put all information in properly-labeled folders; it helps in information retrieval and increases your efficiency. Click to get posts as we publish Prefer less email? Seek help from a colleague or an office assistant if needed.

Confidence 100

Confidence Filing Networking Phones 100

Stephanie LH Calahan

AUGUST 30, 2010

  When everyone's information is jumbled together, it is hard to focus and build relationships (that is one of the main reasons for the sites afterall -- building relationships) or gather knowledge. By grouping the same type of information, say Tweets about organizing, you are able to focus on one topic at a time.

Twitter 100

Twitter Networking Facebook Social Media 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Your information is secure and backed up too. 

Filing 100

Filing Medical Finance Health 100

The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills. Dewoun Hayes at worklifecoach@excite.com for more information. We never sell your personal information to third parties.

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Stephanie LH Calahan

FEBRUARY 10, 2010

  To make it worse, the average executive wastes 6 WEEKS A YEAR just looking for information and other items.    For example, if you have a container that holds all of your scissors, you will likely never find them in that container!    Click to get posts as we publish Prefer less email?

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.  Different sites allow you to share different levels of information.    Tweet Click to get posts as we publish Prefer less email?   She liked what she heard so she went to my blog to check out more. 

Business Cards 100

Business Cards Networking Facebook Phones 100

Success

JULY 27, 2022

It has every possible feature for project management, and other products from 37signals’ Suite [web-based apps for collaboration, sharing information and making decisions]. Using an online fax service can save you some money, says Ashley Bodi of SWK Technologies. It has made us [nearly] 100% virtual.

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Basecamp Dropbox Project Management 2018 280

Musings of a High-Level Executive Assistant

DECEMBER 20, 2012

There are steps that go in sequential order to get approval, finish a task, or communicate out a piece of information. For example, if your boss is on a business trip for 2 weeks, how will signature approvals be taken care of - fax, a signature stamp, by the 2nd in command, or will things have to wait? They are your boss.

Fax 40

Fax Salary Agencies International 40

Office Organization Success

MARCH 2, 2012

Whenever you receive an email from me you will ALWAYS see my contact information at the bottom and know exactly how you can get in touch with me. You will see: My name. My telephone and fax number. My email address (with an active hyperlink). And why is it so important that you have an email signature?

Email 100

Email Fax Promotion AT&T 100

Stephanie LH Calahan

DECEMBER 2, 2009

You might find a PDA a tad too 'stale' in the way information is presented. Keeps all your appointments, contacts and email in one spot so it's all synched up. I can also store email templates and phone "scripts" (bullet point items of what to cover on certain types of calls).

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Men With Pens

JULY 14, 2010

And you can become visible by getting involved in your professional community, attending trade association meetings, entering industry contests and award shows, writing articles, giving speeches, publishing an informative blog , generating news about your business, and staying in touch with former clients. The key is to respond promptly.

2010 40

2010 AT&T Fax Social Media 40

The Small Business Blog

JUNE 6, 2010

Every single literature, email, box or brochure of yours should have your full contact information. That should include email address, website address, phone number, fax, company address. For Example – Ads in women’s magazines discuss the weight-loss and calorie burn from cross-country skiing.

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2007 2008 2006 2009 100

Stephanie LH Calahan

DECEMBER 23, 2010

Put up a poster of your current goal, or print it out and put it out somewhere visible, and send yourself emailed reminders. An  evening routine , for example, could be a great way not only to wind down from a long day and review how your day went, but to prepare yourself for your next day so the morning isn’t so hectic.

Goals 100

Goals Credit Card Retirement Stress 100

Stephanie LH Calahan

DECEMBER 10, 2010

Tame Your Email 1. Turn off email alerts when emails arrive in your inbox. If you know that you will never answer an email, delete it right away. Create email folders same as you would for word doc and paper files. Examples: If you have a full email box, then schedule an hour each morning to tackle it.

AT&T 100

AT&T Calendars Social Media Stress 100

Men With Pens

JUNE 13, 2010

You have to rely on your client to give you the information you need and write on faith. Dean: I start out with a little housecleaning, meaning I answer emails, approve blog comments, and check my calendar for meetings or tasks for the day. Of course, there are the phone calls and urgent emails from clients I have to field.

2010 40

2010 Interviewing AT&T Phones 40