Professional Assistant Blog

OCTOBER 13, 2008

Do you know how to create them? Macros have been around for quite some time now and range between easy to very difficult. I am going to show you how to record a simple macro function and to implement it. You now can paste the particular parts of text back into your document. Make sure that you cut this, not delete it.

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Step It Up VA Coaching

AUGUST 4, 2011

A “Question and Answer” document where you spell out how you work sets the tone for the entire relationship. Knowing how you like to work keeps your business running consistently. Share your office hours (including time zone) and let them know you’re a phone call or click away. with a higher fee).

Time Zones 100

Time Zones Phones Skills Email 100

Professional Assistant Blog

JANUARY 7, 2008

By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct?

Fax 100

Fax Phones International 2008 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. With new technology I think we are all overwhelmed at times as to how to make certain things work and it can be frustrating.

Time Zones 100

Time Zones IAAP 2009 International 100

Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One? so that they dont get changed.

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. In this case, commercial email services were affected, but the next time it could be your server at work.

2008 100

2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 411 Look Up 411.ca

Time Zones 100

Time Zones ASAP IAAP International 100

Professional Assistant Blog

APRIL 1, 2008

Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). You spend quite a bit of time copying and pasting everything together. I completely forgot about that.

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle. The copier will then scan in all of the information in the order that you want it in.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

JANUARY 11, 2008

You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One? Try not to clutter your cubicle too much.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 12, 2008

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Lets enjoy our day together.© © Copyright Patricia Robb 2010 1 January, 2009 Happy New Year! After all, weve been doing it for a whole year now.

Time Zones 100

Time Zones 2009 IAAP 2008 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Dont know how to organize yourself and things are starting to pile up? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Having Trouble Planning A "Non-Religious" Office Party?

Filing 100

Filing 2007 2008 Cubicle 100

Laughing all the Way to Work

JULY 29, 2009

Proofing documents can also be funny. In between spurts of laughter, he said that he hadnt been to my desk yet, but I should go and see the junior lawyer because he had asked him to put a letter on my desk earlier. I left his office to the sound of his chuckles behind me. What a start to a Monday morning. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Holidays 2009 100

Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One? Having Trouble Planning A "Non-Religious" Office Party?

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

DECEMBER 17, 2008

A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be prepared and think ahead. Maintaining a good bring-forward system is important to have things ready when needed. Be good at tracking things down. 411 Look Up 411.ca

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

MARCH 15, 2009

For paper things that I need to remember to follow up on, I put the letter or document in my Wait Bin (which is a tray for things I am waiting on). That wouldnt work for me because I dont have that many paper documents to bring forward, but I can see it being necessary if you have lots of items. How to get Office fat fast.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. How to get Office fat fast. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. There are still jobs to be had, you just have to find them.

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Professional Assistant Blog

OCTOBER 15, 2008

Now select Microsoft Office Document Image Writer. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Having Trouble Planning A "Non-Religious" Office Party?

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Click on the Labels tab.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Laughing all the Way to Work

AUGUST 29, 2009

Many times I need to proof text and comment with my thoughts before he even looks at it. Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. Some emails are obviously junk. 411 Look Up 411.ca

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

DECEMBER 12, 2009

i.e. My boss will send an email with a cc to me and on the last line or buried in the message he will write something like “I have copied Patricia to set up a teleconference at a mutually convenient time.&# This is especially helpful in the case that there are attachments in the email. There could be a message for you.

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

OCTOBER 11, 2009

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Professional Assistant Blog

MARCH 5, 2008

If you have any suggestions on how to make things run more smoothly in Microsoft Office, please let the rest of us know. Thanks, Richard Posted on 5 March, 2008 2:48 PM Maura Richard, I cant remember the last time I used the menu or button for Cut, copy and paste! Especially when you are cutting and pasting in a 200 page document!!

2008 100

2008 2007 Cubicle PowerPoint 100

Musings of a High-Level Executive Assistant

JANUARY 8, 2013

This company is so ginormous I am having a dizzy time of trying to wrap my brain around what all they do – various forms of power, civil engineering, and then the IT services side of it. I am learning time zones and currencies and every day I am shaking in my boots that it might be too much but I want it so dang bad!

Attire 40

Attire Etiquette Clothes Time Zones 40

Professional Assistant Blog

FEBRUARY 20, 2008

Your company may have a policy on how they want you to address people in external business e-mail. Watson Associates gives the following e-mail tips for Email Salutations in her e-bulletin Business Writing Updates: “There are several options for starting an e-mail in North America as our business culture is not as formal as other areas.

2008 100

2008 2007 Cubicle Fax 100

Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

MAY 24, 2009

spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. If you want to turn off the Check Grammar with Spelling and only enable the Check Spelling, here is how to do it. Then open a new document and paste (Ctrl v).

2007 100

2007 Time Zones IAAP 2003 100

Professional Assistant Blog

AUGUST 30, 2007

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" This actually is quite easy to do.

PowerPoint 100

PowerPoint Google Docs Cubicle 2008 100

Laughing all the Way to Work

JANUARY 19, 2009

Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. I have a love/hate relationship with the email autofill. It is comical watching everyone trying to sort out which way to hold the paper. I shut it off!

Time Zones 100

Time Zones IAAP 2009 International 100

Brilliantly Better

JULY 17, 2010

One thing that you may not know, though, is that 2 months ago I had no idea about how to write an iPhone app. Learned how to create a project and what the folder structure means. Can be tricky at times. Did a few tests with some sample projects to see how the building process works. Enough with whining, let’s start this.

2010 40

2010 AT&T Learning Promotion 40