Office Dynamics

APRIL 16, 2019

In reports and email messages, are bullet points or paragraphs more common? Do you typically communicate with customers in writing, in person, or by phone? Needs to approve every document or only specific kinds before you send them? Request examples of their work and ask them for feedback on yours. Be specific—e.g.,

Administrative Professionals 189

Administrative Professionals Mentoring Skills Phones 189

Success

SEPTEMBER 1, 2023

A great example of this would be, instead of stating that you took calls at the front desk, explaining that you fielded 250 calls each week as the first point of contact for the organization,” she says, adding that this is more impressive and communicates how well equipped you are to take on a task. “A Did you decrease something negative?

Resume 265

Resume Cover Letter Holidays Skills 265

All Things Admin

MARCH 20, 2024

Do you remember asking people in your household to hang up the phone so you could send an email? Or being tied to bulky, desktop computers that couldn’t function more than five feet away from a phone jack? When you do achieve operational gains, be sure to document and share those with your manager.

Mentoring 52

Mentoring Administrative Professionals 2024 Goals 52

BMT Office Administration

AUGUST 2, 2023

mail for their own nefarious purposes, the main avenues for tax scams remain email and text messaging—these methods reach many more people at a fraction of the cost of a stamp. These emails are routinely riddled with spelling errors and factual inaccuracies, like this example: “Dear Tax Payer , We hope this message finds you well.

Agencies 52

Agencies Filing Social Media Email 52

LEADERASSISTANT.COM

MARCH 28, 2024

Traditionally, executive assistants were seen as secretarial staff, making copies and answering phone calls. You can mention specific examples of team events, leadership styles, and company missions. Include a specific contact person for queries, an email address or a link to the application portal.

Interviewing 52

Interviewing Cover Letter Skills Resume 52

BMT Office Administration

OCTOBER 4, 2022

An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. For example, suppose they found an exemplary customer support call where the employee was courteous and knowledgeable. In small doses, this isn’t too big of an issue.

Filing 52

Filing 2020 Suppliers Social Media 52

Office Organization Success

APRIL 30, 2012

Everything you do in your business, from responding to emails to working with clients, needs to be systemized and documented, so that it’s very easy to create a repeatable process in your business. Just some of the mistakes that can happen are: Bad links in emails – they go to the wrong page, or they don’t work. Proof Read.

Email 100

Email 2012 Phones Management 100

Eat Your Career

AUGUST 28, 2023

To give you a few examples…The platform I use for my website had a recent update and now it allows you to generate A.I. For example, you might enter something like this: I am a senior executive assistant at a small wealth management firm in Northern California. You may find that many of the tools you use already now have A.I.

Skills 130

Skills Legal Social Media Project Management 130

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

Management 52

Management Payroll Fax Suppliers 52

Office Dynamics

FEBRUARY 25, 2014

I love this tool on my desktop or on my phone because it helps me update every social media platform from one place, at one time. Here are a few examples from within this tool (you can also access your account from your desktop at www.ifttt.com There are 78 different channels to choose from so your recipe options are many!

Business Cards 100

Business Cards PDF Social Media Phones 100

On The Job

FEBRUARY 19, 2015

We can’t remember passwords for our online banking account and lose critical emails or other bits of data important for our work. For example, in 2011, Americans took in five times as much information every day as they did in 1986, or the equivalent of 175 newspapers. Just say “no.”

Filing 100

Filing 2011 Stress Email 100

Practically Perfect PA

MARCH 10, 2014

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. If my manager has asked me to do something small I usually do it immediately – for example, printing or photocopying something. ” 8.

AT&T 100

AT&T Calendars Keyboards Email 100

Practically Perfect PA

JUNE 5, 2017

First thing I do is check my emails, I signed up to get alerts if there were any delays on my train route into Waterloo. Once I’ve done that difficult or boring task I get through both my boss’ and my emails, making sure I’m up to date with everything. What is your morning routine before you get into the office? just in case!!)

Training 170

Training Agencies Interviewing Email 170

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Tips From T. Marie

FEBRUARY 28, 2018

Although I have an office printer for the rare occasions when a client may need a traditional letter or document mailed via snail mail, I seldom remove the dust cover. Online technology is my thing, so I utilize electronic files, cloud storage, social media and email on a regular basis. So what about ecards for business?

Holidays 100

Holidays Gifts Purchasing Social Media 100

Practically Perfect PA

OCTOBER 23, 2014

There are also a lot of tasks related to diary management, for example ensuring our managers get to their meetings on time, understand the reason for the meeting and are prepared for it. Are the meetings still worthwhile – would it be best to schedule them less frequently, should they take place over the phone rather than face to face.

Management 100

Management Calendars Agenda AT&T 100

Stephanie LH Calahan

NOVEMBER 8, 2013

  Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. This is only a Marketing category example. Having VAs I can simply fax order forms to.

2003 100

2003 Dropbox Fax Social Media 100

Productivity Bits

NOVEMBER 9, 2011

What happens when you set up Two-Step verification is that every time you login on a new computer you will be asked to enter a verification code sent to your phone by SMS (text) or a voice call. In any of those cases, the hacker would need access to your phone, too. Not a problem. Google has a solution and you only have to do it once.

Google Docs 100

Google Docs Google Phones 2011 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

Filing 100

Filing Finance 2010 IAAP 100

Small Business CEO

OCTOBER 8, 2013

Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams. As a practical example, MajesticInvites.com is an 8-person company that designs online invitations. Document Security Is Enhanced.

Google Docs 40

Google Docs Fax Filing Networking 40

Practically Perfect PA

MAY 26, 2016

She sees them infrequently (about once a month), but talks to them daily via phone and email. She is able to provide administrative assistance through phone, email, software, document scanning, etc.

Salary 160

Salary Training Networking Travel 160

Ian's Messy Desk

NOVEMBER 10, 2010

name, address, phone number) will be used. Tear/shred receipts, copies of credit applications, other documentation containing personal information, don’t just throw it in the garbage. For example, Social Insurance Numbers are rarely needed for retail transactions. Determine whether it will be shared with others.

Credit Card 100

Credit Card Holidays Policies Ergonomics 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Make sure that as you schedule the activity (appointment on the phone, outside of the office or task you want to get done, etc) with enough time to come to a stopping point. 

Networking 100

Networking Email Phones Filing 100

Laughing all the Way to Work

AUGUST 4, 2012

I was at a course recently for new supervisors and they recommended smiling on the phone. It is hard to smile without it changing your outlook and reaching others, even over the phone. For example, if you are the first person people meet, then you have to train yourself to stop, smile and focus on the person you are greeting.

Cubicle 100

Cubicle Phones Calendars Skills 100

Stephanie LH Calahan

MAY 11, 2011

  Meetings can be a room filled with a number of people or a phone call between two people and everything in-between.  Database groups, email, text messaging, private social media groups, etc.   In addition, not everyone reads their email in the same way and an important message could be lost in the in-box.

Policies 100

Policies Social Media Facebook Forms 100

Productivityist

NOVEMBER 17, 2016

Document Your Packing List on Phone Instead of Paper. Since paper is easier to misplace, it’s more practical to document your packing list on a phone, tablet, or laptop. Email the list to yourself and text it to others, so if your phone or device gets damaged or lost you will still have the list.

Travel 40

Travel Stress 2016 Phones 40

Step It Up VA Coaching

AUGUST 4, 2011

A “Question and Answer” document where you spell out how you work sets the tone for the entire relationship. For example: “ We are a streamlined, project-oriented business that is dedicated to giving 100% to clients. Share your office hours (including time zone) and let them know you’re a phone call or click away.

Time Zones 100

Time Zones Phones Skills Email 100

Ian's Messy Desk

JUNE 7, 2011

In a nutshell, you can save anything to this program and access it from your computer, from the web, or even your phone. Document Storage - When I receive a document (PowerPoint, Word, Excel, or PDF) that I’ll need again, I forward it to Evernote. Evernote provides a unique email address to send information to your account.

Business Cards 100

Business Cards Twitter Staples PDF 100

The Office Professionals Place

APRIL 29, 2010

Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. This makes it easy for minutes to be properly documented and promotes meeting order.

Agenda 100

Agenda 2010 Filing IAAP 100

Productivityist

DECEMBER 15, 2013

Giving clear instructions, but also examples of expected results. Visualizing these results using screenshots, highlights and possibly an example link. Save Gmail attachments to Dropbox: Every time a VA forwarded an email labeled “QUOTES” with a file attached, IFTTT automatically saved the file in a designated Dropbox folder.

Dropbox 40

Dropbox Filing Google Docs Google 40

Eat Your Career

MARCH 21, 2011

Your resume is one of the most important documents you have to offer so you don’t want to rush it or ignore it for years on end. For example, you could suggest doing a lunchtime meeting once a month to discuss specific issues you’re dealing with or goals you’re working on. Email this to a friend? Photo Credit: o5com (Flickr).

Resume 100

Resume Management Mentoring Filing 100

Laughing all the Way to Work

OCTOBER 2, 2010

For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red. For instance I will put a reminder to call a client and put the name and phone number in the Subject line. My current boss travels a lot so I put his travel schedule in the calendar as well.

Calendars 100

Calendars Holidays Agenda Administrative Professionals 100

Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  Recommended Tool: Smart phone (I use the Nokia E71 & also recommend a Blackberry) [link] is a Hand-held Device great for Business Professional Pros of Planning Tool: Easy to use.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls.   To see an example of a "public" view of Springpad, here is Jeff's.   Are you on other phone platforms?    Care to share a few examples?

Interviewing 100

Interviewing Microsoft Outlook Restaurants Calendars 100

Recruit CRM

JUNE 17, 2021

For instance, consider the following example: We are looking for a Content Guru who will help us out of the content disaster we are currently in– craft well-researched, keyword-optimised articles, maintain our official blogs and work extensively with our SEO Wizard. Short and jargon-free job descriptions are what sells the most.

Social Media 52

Social Media Skills Salary International 52

Productivityist

MARCH 10, 2016

Consider some of the following tips and examples: If you are using a WordPress site, you may want to consider a plugin or app that will back it up such as BackUpWordPress. For example, password-protecting certain files and documents can make all the difference. Take notes as to any obvious vulnerabilities.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

Consider some of the following tips and examples: If you are using a WordPress site, you may want to consider a plugin or app that will back it up such as BackUpWordPress. For example, password-protecting certain files and documents can make all the difference. Take notes as to any obvious vulnerabilities.

Calendars 40

Calendars Filing Stress Forms 40