Ian's Messy Desk

MAY 26, 2010

Files can be kept in open piles on a desk or in folders, according to your style. Use the RAFT template: refer it, act on it, file it or toss it. File it, if necessary. Eighty percent of filed papers are never looked at again. Don’t keep routine memos or anything that gives you information you already know or have.

Management 100

Management Filing Ergonomics Health 100

Administrative Arts

MAY 12, 2015

I had been tasked with finding a certain file containing a memo that no one could remember who wrote. It required that I search everyone’s personal network files as well as files on everyone’s computers. Well, I found some very interesting things on computers and personal network files. So, journaling is good.

Agencies 40

Agencies Filing Networking Copyright 40

Productivity Bits

NOVEMBER 16, 2010

Copyright © 2011 Marlon Ribunal. An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. A filing cabinet is the best place for these files so that they are out of the way but are still easily accessible.

Filing 100

Filing Calendars Suppliers Email 100

Stephanie LH Calahan

JANUARY 6, 2010

You cannot begin to market your business if you can't find the information you need, don't know who you are marketing to, and don't know where you are in your business. CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it!

UPS 100

UPS Filing Email AT&T 100

Ian's Messy Desk

JUNE 9, 2010

Disorganization is so prevalent in the workplace that the Professional Organizers in Canada estimates a typical office worker wastes 150 hours a year – almost one month – searching for misplaced information. Reference Files: store in a convenient location close to your desk.

Filing 100

Filing Ergonomics Cubicle Agenda 100

Ian's Messy Desk

APRIL 9, 2010

Delete unnecessary files: With a computer, you can free up space by sending unnecessary files to the trash. How about all those “junk files” on your mental hard drive? Download: Many “must keep” files that don’t need to reside on your hard drive can be downloaded onto a disk. Delegate whenever you can.

UPS 100

UPS Filing Holidays Health 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

FEBRUARY 11, 2011

The most successful business owners and professionals effectively use tools to manage their time, space and information.  Best Tool My favorite is: The Paper Tiger software Because: I always have all my information at my fingertips and can find things right away. It houses so much more than a file index.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

DECEMBER 30, 2010

The Wall Street Journal reported that the average person spends over 150 hours per year just looking for information.    The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information. 

Filing 100

Filing AT&T Networking Phones 100

Office Dynamics

APRIL 12, 2010

Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. The days when Administrative and Executive Assistants just handle phones and filing are long gone. © Copyright Administrative Arts 2010.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Office Dynamics

APRIL 12, 2010

Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. The days when Administrative and Executive Assistants just handle phones and filing are long gone. © Copyright Administrative Arts 2010.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Laughing all the Way to Work

DECEMBER 17, 2008

© Copyright Patricia Robb 2010 17 December, 2008 Anyone can be an Administrative Assistant, right? Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Lets enjoy our day together.© Here are the top qualities that an assistant must have: Be organized.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

AUGUST 1, 2010

© Copyright Patricia Robb 2010 1 August, 2010 Oh where or where is my password? I hope you keep your address book locked up as that would be a very valuable source of information for someone up to no good. I keep mine in an encrypted Word file on my computer. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly. "  Determine what steps you would need to take to get the information again should you need it. 

Credit Card 100

Credit Card Filing Email Networking 100

Productivity Bits

MAY 12, 2011

Copyright © 2011 Marlon Ribunal. And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Your files are available on their server up to 180 Days. Visit the original article at [link]. Large Document.

Google Docs 100

Google Docs Calendars Verizon Google 100

Stephanie LH Calahan

FEBRUARY 18, 2011

  Still others get completely overwhelmed with the information drowning their in-boxes on a daily basis.  Be careful not to send long rambling emails, make sure your action items are clear and concise, include deadlines and all necessary information. I'll read and delete and save those of interest in a file.

Email 100

Email Management Filing Monster 100

Laughing all the Way to Work

SEPTEMBER 21, 2007

It is important to let people know when you will not be in the office.For those who are unfamiliar with Out-of-Office Assistant, go under Tools, Out of Office Assistant.The following information should be included in your message: 1) The start and end dates of your absence. File emails chronologically by date and time. Who are you?

Etiquette 100

Etiquette Filing Email 2005 100

Stephanie LH Calahan

JANUARY 26, 2011

  They say: " Over 5 million people worldwide have used Basecamp to collaborate on over 4 million projects, track 57 million hours of work, share 46 million files, and complete 43 million to-dos. It allows users to open, save, edit and co-author files stored on-line in Central Desktop directly from Office. Your Turn!

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Laughing all the Way to Work

MAY 23, 2009

© Copyright Patricia Robb 2010 23 May, 2009 Grrr! At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

JANUARY 24, 2010

Information will be categorized into three main categories: your office, your time and your home.  Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?   You can also enter into drawings for amazing prizes. 

Fax 100

Fax Networking Filing Twitter 100

Laughing all the Way to Work

FEBRUARY 16, 2008

The following information should be included in your message: 1) The start and end dates of your absence. 3) The name, contact information, and office hours of someone to contact if they require immediate assistance. The following information should be included in your message: 1) The start and end dates of your absence.

Etiquette 100

Etiquette 2005 Email Filing 100

Stephanie LH Calahan

JANUARY 4, 2010

You can file and label the files with appropriate titles; throw or give away unwanted things. You may like to organize information on your computer desktop too. Put all information in properly-labeled folders; it helps in information retrieval and increases your efficiency.

Confidence 100

Confidence Filing Networking Phones 100

The Small Business Blog

JULY 23, 2010

Copyright © 1994-2010 Winweb® · All rights reserved. who after seeing a problem came up with a business idea to help actuarial students gather all the information they need from one source. Community for small business outsourcing and cost control. OnlineOffice: Overview Get the Flash Player to see this player.

2007 100

2007 2008 2006 2009 100

Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. File e-mails chronologically by date and time.

2008 100

2008 2007 Cubicle Fax 100

Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success WHO : Stephanie LH Calahan hosts Jill Hively WHEN :  LIVE January 25, 2011 -- 7:00 pm CST  (5:00 pm PST and 8:00 pm EST) WHERE : At your home or office - you can listen to the recording right on our site or download the MP3 file to listen to on your computer, iPod or other MP3 player.

Health 100

Health Lifestyle 2011 Budget 100

Laughing all the Way to Work

AUGUST 13, 2010

© Copyright Patricia Robb 2010 13 August, 2010 Pass it on. This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. Too much information. Lets enjoy our day together.© You can then move it into your Tasks.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Administrative Arts

SEPTEMBER 15, 2010

Both of these documents have footnotes and a bibliography to source material, so anyone interested in in-depth information on document retention policies has a good place to start. Setting Up a Filing System Part 2: Active vs. Historical Files. Copyright: Administrative Arts Ask the Admin: Meeting Minutes Retention.

Meeting Minutes 40

Meeting Minutes Filing 2007 Policies 40

Recruit CRM

JUNE 17, 2021

Brief information to interested and attentive clients, and acts as a representative for the marketing department in important buyer meetings. Communicate with legal staff to solve any problems, such as copyright neglect and royalty sharing with outside producers and distributors. Maintain reports and assemble marketing information.

Social Media 52

Social Media Skills Salary International 52

Laughing all the Way to Work

DECEMBER 19, 2009

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. When a meeting is finalized, I put the scheduling sheet in a completed file. Too much information. Lets enjoy our day together.© Do you like what you do?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Ian's Messy Desk

JUNE 30, 2010

Not only did she remember the name of the antibiotic from four years previous, within 45 seconds she had pulled a copy of the prescription from her files. She understands the first measure of an effective productivity system: 1) You can find things that need to be found.

Ergonomics 100

Ergonomics Health Medical Forms 100

Stephanie LH Calahan

MARCH 12, 2010

Your Physical Information (Paper, books, binders, etc.)   FINDING what you are looking for is the most important aspect of a good physical information system.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office. 

Networking 100

Networking Email Phones Filing 100

Laughing all the Way to Work

MARCH 15, 2009

© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. Lets enjoy our day together.© March 16, 2009 Patricia Robb said.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 10, 2008

© Copyright Patricia Robb 2010 10 October, 2008 Working for the Disorganized. If you do arrange to meet with them, be prepared with questions and information so they will see the benefit. Keep an organized filing system and file list. Too much information. Lets enjoy our day together.© 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2008 International 100

The Small Business Blog

FEBRUARY 7, 2010

Copyright © 1994-2010 Winweb® · All rights reserved. » « Previous Entries This entry was posted on Monday, February 8th, 2010 at 7:00 am and is filed under Business Checklists. Richard French Said on February 11th, 2010 at 5:49 am Thanks for sharing this valuable information !

2007 100

2007 2008 2006 2009 100

Stephanie LH Calahan

DECEMBER 15, 2009

  :-)  With that in mind, I figured it would be a fantastic time to ask my colleagues to help me keep you informed!    :-)  With that in mind, I figured it would be a fantastic time to ask my colleagues to help me keep you informed! 

Medical 100

Medical 2009 2010 Calendars 100

The Small Business Blog

JUNE 13, 2010

Copyright © 1994-2010 Winweb® · All rights reserved. Share information about your business and about you – your history and values are important to prospective customers. Sometimes I think businesses need to get back to basics and provide essential information about their business. Digg Furl Netscape Yahoo!

2007 100

2007 2008 2006 2009 100

Stephanie LH Calahan

FEBRUARY 21, 2011

  PS - Thanks to Denise Wakeman and Kathleen Gage who got me going on this route of information sharing.  Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? .   What do you prefer?  To your success!

Fax 100

Fax Networking Interviewing 2007 100