Professional Assistant Blog

JUNE 8, 2010

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007?

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Success

FEBRUARY 2, 2024

Promising yourself a small treat for getting through the dishes, folding laundry or making an unpleasant phone call can help you buckle down and get to the other side. For some, learning how to reward yourself can take a little practice. Bake failure into your rewards system. Consider the following to help you stay on track.

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Stephanie LH Calahan

OCTOBER 5, 2011

Today I share a simple method to create your own ACTION/Quick Reference system. Create Your Action/Quick Reference System 1 -- Start with what is on top of your desk.  7 -- Place system in an easy to reach spot on your desk.   Now your paper is off of your desk and into a system that you can access quickly!

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Ian's Messy Desk

MAY 1, 2013

You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. How to Write a Sales E-mail. How to Communicate in the Age of Twitter.

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Laughing all the Way to Work

JANUARY 15, 2010

.© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. The topic was on personal branding and they were making recommendations to executives on how to polish up their image. I have a similar system with my boss.

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Practically Perfect PA

DECEMBER 17, 2015

Develop your system. With your boss relying on you to get it right every time, how can you make sure that you remember every vital detail? The best way to do that is to develop a system that works for you. Unfortunately, no matter how smart we think we are, we’re only human. Write everything down.

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Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Many apps are also available as desktop or web programs for Linux and Windows operating systems. Calendar – Integration with Others. So anything created in one will show in Calendar and vice versa.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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Practically Perfect PA

MARCH 10, 2014

Aside from remembering the details we actually have to remember the task itself – how the heck are we supposed to do that?! Here are my top ten tips on how to remember those random requests…. Calendars are not just for appointments. Good old fashioned pen and paper. Pay close attention to your boss.

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Success

SEPTEMBER 7, 2021

One day about 10 years ago, I saw on my calendar a rare Saturday with nothing to do. Being exposed to the sun increases your vitamin D , which is important for bones, blood cells and the immune system. Nature is everywhere, ‘coming up through the cracks in the sidewalk’ as Scott Sampson says in How to Raise a Wild Child.

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BMT Office Administration

JANUARY 31, 2023

Another reason to implement employee monitoring tools is to ensure that your employees aren’t using company equipment for personal use (think company phones, tablets, laptops, printers, etc.). However, there’s a difference between trust and having no system for accountability.

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Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. Good workplace habits come from working smart and with control.

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Clutter Coach

FEBRUARY 22, 2018

We have our systems and our technology but since WE are human we’re fallible. Sometimes our systems will fail because they’re badly designed, but often it’s really operator error, right? The best system is the one that works for the glorious, fallible you, most of the time. It’s inevitable. Probably not.

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Stephanie LH Calahan

DECEMBER 23, 2009

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

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All Things Admin

OCTOBER 26, 2023

The way you dress can also have a big impact on how you perform your job – even if you’re not attending a virtual meeting. Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. So don’t enter a video meeting that way, either.

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Success

SEPTEMBER 20, 2022

Looking at your phone you find three texts that say, “Hey is this meeting happening?”. Most achievers have no trouble codifying clear goals but then let time-sucking “opportunities” creep into calendars. Sure, you’ll feel proud teaching yourself how to code an app over three weekends. Find the right cocktail for you.

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Stephanie LH Calahan

MARCH 23, 2012

  There are many fantastic systems out there for managing tasks.    Often, people fail with their to do system because they simply don't trust that it will work for them.   What system or tool do you use? I use a calendar for appointments/activities, not for my to-dos. To Dos Are Done.

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Office Organization Success

MARCH 19, 2015

FREE Online Business & Marketing Systems Checklist. Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST . So schedule that time into your calendar. Don’t take unscheduled phone calls – let it go to voicemail. FREE Online Business & Marketing Systems Checklist.

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Laughing all the Way to Work

MARCH 15, 2009

.© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

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Office Organization Success

SEPTEMBER 15, 2012

their marketing systems are hit-or-miss. But how can this be? Don’t be a slave to your emails or your phone. Email and the phone are two of the biggest distractions for solo service professionals, so have a strategy for managing these distractions. Plan your calendar. they do not have consistent cash flow.

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Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. how-to articles, resources, tips, and tools, and sign up for your fr.ee “Office Organization Success Toolkit&#.

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Jen Lawrence

JULY 27, 2020

As a business owner, you’re frequently wrestling with the challenge of how to get all the things done. How do you balance client/customer work and business development? How do you set priorities? How do you stay on task? How do you keep track of it all? For phone calls/meetings? Get started here.

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Stephanie LH Calahan

MARCH 14, 2012

I look at my to-do list at the beginning of each week and schedule my tasks in my calendar as if they were a client meeting. I found that if I blocked out time in my calendar, it helped me in a couple of ways. Keep An Editorial Calendar And Stick To It! Each week I talk with my Accountability Partner via phone.

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

My experience has taught me a lot about how to manage email, but as you’ll see in my “waking up to check emails addiction” example below, I still have plenty to learn. Dozens of times throughout the day, you refresh your phone to see if you have new emails. This is an effective system for keeping track of what he’s seen already.

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Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? In the Calendar Options section, click Add Holidays.

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Success

SEPTEMBER 7, 2021

What Is,” she asks readers to fold a journal page in half lengthwise and write the “what ifs”—or things that create anxiety and stress—on the left, and write the “what is”—or things that remind them of what they have already overcome, who they have served, and what their belief system says about the situation—on the right.

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. The two minute rule states that if a task comes up that will take you two minutes or less (a phone call, responding to an email, quick data input etc), then you should drop what you’re doing and take care of it.

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Productivityist

OCTOBER 26, 2015

The typed dictation is sent to my assistant who updates my calendar and assigns me tasks as needed. I’ve used both extensively, but decided to stick with Mobile Assistant because their smart phone app is fantastic. The post The Art of Efficient Thinking (How to Reduce Cognitive Load) appeared first on Productivityist.

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Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today!

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Office Organization Success

DECEMBER 12, 2011

And I also have complete access to my Gmail and Calendar on my Android phone too! What’s you current email system set up? Take a look at what you’re currently doing and then click through to any of the articles below to help you create a more streamlined and automated email management system.

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Practically Perfect PA

JUNE 19, 2012

Below are a few tips on how to make your desk more efficient: Essential stationery. Calendar – For quick reference I have a one sheet per day calendar block on my desk. Files – see my previous blog on my filing system. Calculator – I still use a calculator most days despite knowing how to use formulas in Excel!

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Since most of us deal with more than just a small handful of contacts on a daily basis, the question of why we need a system to handle it should be obvious. " I can relate!  Why Not Sticky Notes or a Notebook?

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Professional Assistant Blog

NOVEMBER 20, 2009

To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. If you want to update the calendar, you would have to make the changes in the meeting request directly. This way, they will be more inclined to read the e-mail properly.

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Office Organization Success

SEPTEMBER 22, 2010

So schedule that time into your calendar. Don’t take unscheduled phone calls – let it go to voicemail. Unscheduled phone calls are an interruption – they take you off task and you will need to spend time refocusing again once you hang up. Once first thing in the morning and again in the afternoon is enough. Share and Enjoy:

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Laughing all the Way to Work

MARCH 21, 2009

© Copyright Patricia Robb 2010 21 March, 2009 How to get Office fat fast. How to gain weight in six easy steps: Do not eat breakfast before going to work. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Dealing in real time.

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Ian's Messy Desk

JULY 31, 2012

You can use a journal, a calendar, a graph or any other form that works for you. Make sure you track both your successes and failures so you can refine your systems. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Review and rework your system. Track your progress.

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