Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Do you usually rely on your search box to help you find files? As with any big organizational project, the hardest part can be getting started.

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Filing Email 2017 Stress 190

Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Tips From T. Marie

FEBRUARY 14, 2018

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage.

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Clutter Coach

NOVEMBER 16, 2016

by Even if you keep your desk nice and organized and you process your incoming paper promptly, you may still have clutter lurking where you can’t see it. You find it hard to focus on one project at a time long enough to get effective work done. If you’ve only got one project, you work on it. File or toss the paper.

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BMT Office Administration

DECEMBER 13, 2022

Cloud-based project management software has revolutionized how companies manage their workflows, time-tracking, and communications for years now. That is unless you’ve yet to upgrade to a project management app, in which case you’re still stuck with the hassles of managing projects across multiple locations.

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All Things Admin

JUNE 23, 2021

They are a roadmap to your task or project that you follow every time. It should be easy for someone else to pick up, follow, and achieve the same results, even if they’ve never touched the project before. Project management. Review calendars and compile date and time options. Look for logical breaks in the process.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Ian's Messy Desk

OCTOBER 7, 2013

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Garbage/recycling bags or box for shredding.

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Calendars Filing Phones UPS 100

BMT Office Administration

NOVEMBER 16, 2022

While individuals have until April 18, 2023, to file their personal income taxes, businesses have to start thinking about tax requirements a bit sooner. If you’re not quite sure about the differences between a 1099 and a W-2, keep reading to learn which form to send and how to fill out and file them. Form W-2 filing requirements.

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Office Organization Success

APRIL 28, 2016

Do you find projects/clients are falling through the cracks? Or cannot tell at a glance if your project is on track? For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. Create a calendar template.

Management 100

Management Calendars 2016 Email 100

Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data.

Calendars 100

Calendars Ergonomics Filing Health 100

Ian's Messy Desk

MARCH 1, 2012

We recently were involved in a capital project to build a new program facility in our region. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded.

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Ian's Messy Desk

JANUARY 15, 2014

We were recently involved in a capital project to build a new program facility. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Working at a regional head office, we see a lot of paper.

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Office Dynamics

AUGUST 19, 2013

You can also include file attachments. The app is focused on entering and completing to-dos; moreover, you can add, tag, and organize your to-dos into lists, projects and nested lists. MindMeister is an online mind mapping software that enables you to develop a visualization of your thought processes. MindMeister. Thoughtback.

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office management qualifications are useful for many reasons.

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Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos.

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Productivityist

JANUARY 29, 2015

Project Management tools can be unwieldy beasts, that’s for sure. I mean, managing a project is supposed to be complicated, isn’t it? Some people, myself included, find themselves being far more productive when they can visualise their tasks, collaborators and current position within a project. Well, Casual.PM

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Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). But now, I’m back to paper (sort of). Extra steps. Aesthetics.

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BMT Office Administration

NOVEMBER 15, 2022

Are you tired of trying to keep track of projects via Excel spreadsheets and Gmail? If so, it’s time to introduce yourself to the ever-growing world of cloud-based project management software. With the right app, you can keep track of everything related to your project in one convenient location. Project creation.

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Success

JANUARY 8, 2024

Using a goal setting app can help keep the tracking process manageable. An app can have many exciting features, like monitoring multiple goals, a task manager or to-do lists, access to a personal coach and integration with your calendar or other apps. Setting goals and tracking your progress is essential for personal development.

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Goals Monster Google Calendars 290

Tips From T. Marie

NOVEMBER 4, 2010

3. You should know about online calendars, online file sharing and other ‘cloud’ services. It seems like common sense but I’m amazed at the times I’ve had someone say “I told my new client I’d have this project ready next Monday. You should know how to do a comprehensive search with a search engine. How do I do it?”.

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Productivity Bits

SEPTEMBER 23, 2010

This could be the personal project you’ve been planning for months that couldn’t find itself close to realization or an uncompleted work wanting for some attention. You don’t just pick up your tool haphazardly but you go through that decision-making process. File System. Part III – Tools.

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Agenda AT&T Calendars Stress 100

Office Organization Success

JULY 31, 2009

Do you find projects/clients are falling through the cracks? Or cannot tell at a glance if your project is on track? For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. Create a calendar template.

Management 100

Management Calendars Email 2009 100

Stephanie LH Calahan

NOVEMBER 14, 2012

We’re just not sure where to put our priorities , so we bounce from guru to guru partially implementing the latest fad project or bright shiny object. Don’t be fooled by the calendar. Sometimes overwhelm or over commitment is a misguided attempt to grow our business. Maybe we don’t know what we want or we are unhappy with where we are.

Social Media 100

Social Media Calendars Agenda Twitter 100

Stephanie LH Calahan

OCTOBER 9, 2012

Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. She enters the project details into the CRM and a task is created to create and send a proposal. Proposal is created and sent. .  What is a CRM?

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Productivityist

JULY 20, 2017

I recently took a productivity retreat—I noticed that I was falling behind on projects, freelance work, and my writing. A wall calendar. You are working on your big project. Whatever it is, get it down on a calendar. To help you out, I’d like to give you a PDF that breaks down this entire process in more detail.

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Credit Card PDF Calendars Clothes 45

Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year?   In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."

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Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. Oh, did I mention that your meeting confirmation hits your google, outlook or web calendar as well as generates a confirmation email. Organize by project, and even use custom tags.

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The Office Professionals Place

JULY 16, 2010

The ability to be organized allows you to focus and easily find documents and supplies you will need to complete projects. Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity.

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Stress 2010 Filing Resume 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

I was hoping that you might have insight/advice on how to create project work/better assist a C-Level exec that has never had an admin before. Since we are both somewhat green, I was hoping that you might have some suggestions to spark project work (both business and personal related projects would be helpful).

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Eat Your Career

SEPTEMBER 15, 2010

Yes, a whiteboard will make the brainstorming process much more productive,” I thought. “I We convince ourselves that everything will be different once we have that new computer or filing cabinet or day planner. So, it becomes second nature to emphasize our heavy workload and overflowing calendar. I Have Too Much To Do”.

Management 100

Management Calendars Filing Google 100

BMT Office Administration

MAY 9, 2024

The IRS is now encouraging businesses that filed ERC claims to re-examine their eligibility and, if necessary, withdraw the claims via the ERC Withdrawal Program. Mail your requests for e-filing waivers to Internal Revenue Service Ogden Submission Processing Center, Mail Stop 1057, Ogden, UT, 84201. Nature and degree of control.

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Practically Perfect PA

MAY 2, 2017

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. Workflow processes and rules.

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Men With Pens

APRIL 8, 2010

FreeMind This software tool helps you to prioritize and know where you are in your thought processes, where you have been and where you are going. FreeMind helps you to keep track of your projects using notes with links in what is called the knowledge base. Includes a calendar and to-do-list to keep you organized and on-task.

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All Things Admin

JANUARY 24, 2022

As a virtual assistant, I was managing up to 10 different email accounts for various projects, and I wasn’t keeping up. You will also need to create a new system for how you manage your inbox, and that system has to include a task and project management component so you process email out of your inbox and into that system.

Calendars 98

Calendars Microsoft Outlook Email Filing 98

Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   When we explored her process we found what I see a number of people experience.  If you have a big project due, break down the steps necessary and write those on each card.

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Andrea Kalli

MARCH 9, 2010

For a 15% sales commission, with no upfront fees, they will convert your book into several ebook formats and handle the online orders and payment processing for you. Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file.

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