Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. The calendar serves to track what is going on in the month. Both my wife and I use separate PDA-based calendars. For example: to do, to pay, pending, and to file.

UPS 100

UPS Calendars Filing Equipment 100

Clutter Coach

NOVEMBER 16, 2016

by Even if you keep your desk nice and organized and you process your incoming paper promptly, you may still have clutter lurking where you can’t see it. Whether you do it digitally or with a pen, you need to get information out of your head and onto your to do list and calendar. File or toss the paper. Use the tools.

Calendars 100

Calendars Filing Management UPS 100

Office Dynamics

AUGUST 4, 2017

One of the greatest advantages organizations achieves from automating various processes is saving time, among other resources. Thus, by automating some tasks in the cause of the day, you make easier the processes that exhaust you mentally, physically and even psychologically.

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Credit Card Dropbox Fax Google 182

All Things Admin

JUNE 23, 2021

A system contains all the information you need to handle the accounting functions for your job. Review calendars and compile date and time options. Look for logical breaks in the process. Review calendars and compile date and time options. Review calendars and compile date and time options. Travel planning.

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Agenda Equipment Administrative Professionals Calendars 90

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

BMT Office Administration

NOVEMBER 16, 2022

While individuals have until April 18, 2023, to file their personal income taxes, businesses have to start thinking about tax requirements a bit sooner. Both forms provide end-of-year compensation information that employees and contractors need for tax purposes. 1099 vs W-2 filing requirements and procedures. What is a W-2?

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BMT Office Administration

DECEMBER 13, 2022

For instance, if a task has complicated instructions, you can attach a Word file to the card that explains the work in more detail. For instance, Asana and other programs offer Gantt charts, calendar views, and time-tracking, whereas Trello does not (unless you pay for power-ups, but more on that in a bit). Calendar view.

Management 52

Management Project Management Forms Calendars 52

Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. In order to avoid this, make calendars, post-its, and notebooks your new best friends. Need an online service to back up your business information?

Calendars 100

Calendars Filing Email AT&T 100

Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should also deal with all inbound communications, organise and decide which information the executive should be made aware of. Administrative systems.

Management 100

Management Suppliers Holidays Calendars 100

Ian's Messy Desk

MARCH 1, 2012

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. File it in a Reminder file or in your file cabinet.

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PDF Filing Policies Purchasing 100

Ian's Messy Desk

JANUARY 15, 2014

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. DELAY IT.

PDF 100

PDF Filing Policies Purchasing 100

BMT Office Administration

MAY 30, 2022

However, there is also a lot more that goes into proper payroll processing including a large number of compliance functions and concerns. To help, we’ve created this payroll compliance checklist to help guide you through the steps that you need to complete at each stage of the payroll management process. Verify employment eligibility.

Payroll 52

Payroll Forms Agencies Legal 52

Recruit CRM

JANUARY 4, 2022

Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process. Include specific information about the position or company] I am currently looking for a [Job_title] to join their team. I hope you’ve received the calendar invite.

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Email 2022 Interviewing Resume 65

Ian's Messy Desk

JANUARY 26, 2012

Use the two-minute rule to process your e-mail. If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. File those that are just for information. Incoming Communication. Postal mail.

Calendars 100

Calendars Phones Agenda Filing 100

Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. I hate it when an email has several people in the To: line with a request for information or action in the body, but no clear assignation of the action to a particular individual.

Etiquette 100

Etiquette Filing Email Calendars 100

Stephanie LH Calahan

JULY 22, 2011

  Some people have used the Post It papers to improve work processes while others have decorated their spaces and even community art work using the stickies.  I stick it on my calendar, in my car on the dash or on my mirror in the bathroom. People love using the pad to process decisions and check tasks off their list!

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Filing Calendars Goals Training 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

Management 52

Management Payroll Fax Suppliers 52

Stephanie LH Calahan

FEBRUARY 18, 2011

  Still others get completely overwhelmed with the information drowning their in-boxes on a daily basis.  Be careful not to send long rambling emails, make sure your action items are clear and concise, include deadlines and all necessary information. I'll read and delete and save those of interest in a file.

Email 100

Email Management Filing Monster 100

Tips From T. Marie

NOVEMBER 4, 2010

3. You should know about online calendars, online file sharing and other ‘cloud’ services. 4. You should be able to register, log-in and use the information available to you on virtual assistant forums. With that final point I’d like to give a bit of additional information. This is office administration 101.

Calendars 100

Calendars Social Media Google Mentoring 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. .” ” “When I first started as an EA, I was answering phones, filing, and typing memos.

Finance 100

Finance Salary Filing Project Management 100

Stephanie LH Calahan

DECEMBER 30, 2010

The Wall Street Journal reported that the average person spends over 150 hours per year just looking for information.    The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

MAY 13, 2011

Wordpress is not just a software, but a platform for managing, creating and publishing information on the Internet without having any technical and programming skills. OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. It is FREE to use!

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Virtual Moxie

APRIL 15, 2013

I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless. To that end, everything I do is calendared during my work days. I plan my work around time away.

Calendars 100

Calendars AT&T Phones Email 100

Stephanie LH Calahan

MARCH 12, 2010

  While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!    The more you can put systems and processes to the work you do, the stronger you become and the more you can grow and even survive harsh conditions.   Bamboo? 

Networking 100

Networking Email Phones Filing 100

Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). This means you should be able to quickly and easily capture information no matter where you are or what you’re doing. Even if you lose your computer (TOTAL NIGHTMARE!), To access online systems, you have to (duh!)

Management 100

Management Basecamp Calendars Phones 100

The Office Professionals Place

JULY 16, 2010

Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Growing in the workplace is an ongoing process. We never sell your personal information to third parties.

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Stress 2010 Filing Resume 100

Stephanie LH Calahan

NOVEMBER 14, 2012

Don’t be fooled by the calendar. The more detailed you are in this part of the process, the more clear you can identify what you want for your business and your life, the better the chances are that you will achieve it. Consider moving out of “busy” and moving into productive – your life and business will thank you for it.

Social Media 100

Social Media Calendars Agenda Twitter 100

Stephanie LH Calahan

OCTOBER 9, 2012

Sure you could write it all down in a notebook, have a followup file too, but with the way most of us are mobile and how our devices are synced these days with calendars and apps, finding a good system that allows you to access it anywhere makes sense to consider. What is a CRM?   If you are not and need some help, let me know!

Phones 100

Phones Networking Social Media Calendars 100

Laughing all the Way to Work

JULY 30, 2008

As a secretary I typed letters, answered the phone and did the filing. It is becoming increasingly important to read e-mails thoroughly to look for action items or dates that need to be put in the bosses' calendar and handling requests for information. Having advanced level software skills will also be a must. Are we ready?

Assertiveness 100

Assertiveness Keyboards Filing Administrative Professionals 100

BMT Office Administration

MAY 9, 2024

The IRS is now encouraging businesses that filed ERC claims to re-examine their eligibility and, if necessary, withdraw the claims via the ERC Withdrawal Program. This includes income tax returns, Forms 941 and 940, and information returns. This includes income tax returns, Forms 941 and 940, and information returns.

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Payroll 2024 Filing 2023 52

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Tech glitches happen all the time and 2 people controlling one person's calendar is not the easiest thing. Whoever controls the flow of information, controls what happens. Get your boss' personal information now. Names, contact information, relevant data. Filing Set up a great filing system now.

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Holidays Calendars Credit Card Restaurants 40

Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.  They are then placed in a reference (Rolodex) file by type of business and not the name. From Clutter To Actionable Information. How do you turn them into actionable information? I File Them (Then I Forget Them).

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Business Cards Networking ASAP Etiquette 100

Success

JANUARY 8, 2024

Using a goal setting app can help keep the tracking process manageable. Make sure you know what you’re signing up for and read the cancellation policy before entering your credit card information. Setting goals and tracking your progress is essential for personal development. Does it have the features you want/will use?

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Goals Monster Google Calendars 285

Administrative Arts

AUGUST 18, 2010

Can they get some sort of training to improve their skills in a particular software program or office process? Usually, they’re getting bogged down with a few tasks in a particular software – they can’t fix footers in Microsoft Word or rearrange pages in an Adobe.pdf file. Create PDF Files for Free. You already know what it is.

Budget 40

Budget Training PDF Microsoft Word 40

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Microsoft Outlook Time Zones 2008 Cubicle 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

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Time Zones IAAP International Meeting Minutes 100