Professional Assistant Blog

NOVEMBER 20, 2009

To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. If you want to update the calendar, you would have to make the changes in the meeting request directly. This way, they will be more inclined to read the e-mail properly.

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Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? First of all, there is not a perfect tool or a perfect system.

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Stephanie LH Calahan

MAY 17, 2010

Coordinators have many options when it comes to picking a to-do list system. The trick with hand-written lists is to pick one system and stick to it. Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date.     * Master calendars.

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Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today! Part of the Calahan Solutions, Inc.

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Interviewing 2011 Networking Calendars 100

Stephanie LH Calahan

NOVEMBER 8, 2013

Having VAs I can simply fax order forms to. so they can enter them into my system for me. My calendar syncs with my Apple products as well. For vlogging, nothing beats the camera on my iPad.    For graphics, my favorite is Instaquote. Another life saver?

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Step It Up VA Coaching

MARCH 24, 2011

Time to make a clean sweep of your office, your business systems, and even your mind! File or toss that pile of papers into your newly streamlined filing system. In the future, try to deal with mail or faxes as they come in – either respond, toss or file – and make it a goal to touch each piece of paper only ONCE.

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Stephanie LH Calahan

MAY 19, 2010

Work With Stephanie « Boost Productivity by Picking the Best To-do List for You | Main | Manage Your Time More Effectively by Using the Right Calendar for You (guest post @TimeMgmtWriter) » If You Want to be Productive, Dont Focus on the Rock!   Often it is both.   Often it is both. Part of the Calahan Solutions, Inc.

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The Office Professionals Place

JUNE 7, 2010

The IT department is just like any other department and they are not immune to system crashes and viruses although they should be more prepared. In the event your system crashes or you get some terrible virus, you will be able to access documents and work on another computer while IT restores your data. So what do you do?

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The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

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Professional Assistant Blog

AUGUST 28, 2008

Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. I am currently in the process of doing this for one of my managers. I need to book meetings for him to travel to firms all over Canada.

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Microsoft Outlook Time Zones 2008 Cubicle 100

The Office Professionals Place

AUGUST 13, 2009

This will provide a wonderful support system, you will learn and improve skills, and have opportunities for leadership roles. Organization Skills Filing correspondence, organizing a meeting, keeping your bosses calendar, and maintaining your office area are viable skills that all office professionals need to master. Get involved.

IAAP 100

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Stephanie LH Calahan

FEBRUARY 11, 2011

Rather than a To Do pile, this is a special kind of parking system for action-oriented papers, serving as a reminder system to tickle your brain while giving you confidence that you won't forget about worrisome, detailed or important issues requiring action. I set up recurring appointments for things like bookkeeping or marketing.

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Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter?   Now, the system updates for me and I can recognize my awesome tweeps and stay in contact. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

MARCH 12, 2010

Systems that Support Growth You see, while bamboo is known for its speedy growth (once it starts growing up) there is something below the surface that many do not know.   The rhizomes are the organism's growth system.    The intricate system of roots and growth make the plant amazingly strong. 

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The Office Professionals Place

JANUARY 21, 2010

GOOG-411 –Find and get phone numbers, addresses, etc for businesses iGoogle – personalize your homepage with things you can use (games, weather, horoscopes, tips for the day, to do lists, calendar, and for you sports fans get updates of scores from your favorite sports games). Worklife Line Chat Every Monday at 7 p.m

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Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   Just because a task management system works for your co-worker or spouse does not mean it will work for you. IDEA #2 -- Identify a system that lets you think through your tasks in your way. 

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The Office Professionals Place

OCTOBER 15, 2009

“Thought Appropriate Gifts&# One year I got my boss an interchangeable, 3-D calendar to put on her desk. Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! She is really date and deadline conscientious.

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Stephanie LH Calahan

JANUARY 3, 2011

  They do not have systems for handling their most important areas of life.    1 - Create an Action System This is the system that manages all of the papers that are on your counters and other spaces that you have out in the open and in piles because you don't want to forget to do something. 

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Stephanie LH Calahan

DECEMBER 30, 2010

  Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. There are some that think that one system should work for everyone.    Understanding your style and developing systems that fit with who you are sets you up for success. . 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

MAY 13, 2011

Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. My scanner serves all these purposes -- scan a document in and you can then e-fax it over the internet, print out a copy, edit it directly through OCR software, save it as a PDF and toss the paper.

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Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. Notes from all areas of life in the front.

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The Office Professionals Place

SEPTEMBER 30, 2009

For those who manage their boss’ calendar, realize what time of the day is your boss is most productive. Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Worklife Line Chat Every Monday at 7 p.m

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The Office Professionals Place

FEBRUARY 2, 2010

How to deal with it: If you keep your bosses calendar, you can ask him ahead of time if he needs anything in particular for the meeting or if you know the agenda you can suggest information your boss can take to the meeting and have it prepared. Look into purchasing an all-in-one fax, printer, and copier. A new topic each month.

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Filing 2010 2006 AT&T 100

Stephanie LH Calahan

DECEMBER 20, 2010

Try This Instead Favorite Planning/Calendar Tool - Readers Speak Out You Can Make a Difference in YOUR Productivity in 7 Minutes!   She understands that every person is different and requires systems that work for them.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

AUGUST 16, 2010

" ~Peter Drucker When you consider your system for setting priorities, you must focus on doing the right things, rather than simply doing things right. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O!

Management 100

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The Office Professionals Place

JULY 16, 2010

Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Look into purchasing an all-in-one fax, printer, and copier. Worklife Line Chat Every Monday at 7 p.m

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Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. Unlike traditional e-mail, Google Apps utilizes labels instead of a folder system for e-mail sorting and storage. If there is a task involved, then schedule it in your calendar or put it in your task list. Lovin' Those Labels! For storage 2.

Email 100

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Laughing all the Way to Work

OCTOBER 11, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? In my experience I have found that providing administrative support is whatever is needed to support your boss and make the office function efficiently. Minute taking made easier.

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Time Zones IAAP 2009 International 100

Stephanie LH Calahan

DECEMBER 13, 2010

And if you find papers that have no logical home in your filing system, create a new folder with the appropriate category. Decide now what you would like to accomplish in the next year, then plan some uninterrupted time in your calendar to work toward these goals. Part of the Calahan Solutions, Inc.

2011 100

2011 Filing Networking Phones 100

Stephanie LH Calahan

DECEMBER 10, 2010

Utilize your calendar to schedule tasks. Sit down at your calendar and block out the time for your tasks. If you need to write/send your holiday cards then look at your calendar and schedule it in. In the calendar. Schedule those activities on your calendar. Don't fill your calendar to the max.

AT&T 100

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