Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Office Dynamics

JULY 10, 2018

I’ve spoken with several assistants that have voiced frustration at the standard process. The process should actually be an exciting time to discuss progress and development goals that will help you maintain or create the position you want to excel in! I have personally experienced stress in the past too!

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All Things Admin

JANUARY 30, 2024

You could accelerate the procedures development process in ways you never imagined possible! My YouTube playlist includes both, and I can quickly get into a work zone with background music supporting the process. You simply need to start the process of completing the task at hand. Most of us have timers on our smart phones.

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BMT Office Administration

MAY 9, 2024

For example, under the original SECURE Act, businesses with fewer than 100 employees could receive a tax credit for up to 50% of their administrative costs if they offered retirement plans to their staff. For example, Congress included the provision of de minimis financial incentives in the SECURE 2.0 How does it do that?

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. For example, some people like to schedule “like” tasks in blocks based on the level of focus the task requires. Pairing up “thinking” tasks with tasks that you do on autopilot are good examples.

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

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Ian's Messy Desk

JULY 31, 2012

You can use a journal, a calendar, a graph or any other form that works for you. You could, for example, make a donation to a food bank every time your weight went up instead of down. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Track your progress. Write it down.

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Allwork

JUNE 5, 2023

Frank Cottle [00:03:06] And I know we have some common friends over at Walgreens as an example, that you had worked with that are very active in our industry. Joe Brady from Instant Offices is a good example of that. And if COVID taught us anything, it’s that people are able to manage their calendars and their schedules.

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Recruit CRM

JANUARY 4, 2022

Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process. If so, I’d be happy to set up a phone call/video conference. Meanwhile, feel free to reach out to me via email or at [phone number] if you have any questions!

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

My experience has taught me a lot about how to manage email, but as you’ll see in my “waking up to check emails addiction” example below, I still have plenty to learn. Dozens of times throughout the day, you refresh your phone to see if you have new emails. You could call it Email FOMO (fear of missing out).

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Ian's Messy Desk

JANUARY 30, 2012

You can use a journal, a calendar, a graph or any other form that works for you. You could, for example, make a donation to a food bank every time your weight went up instead of down. If need be, turn off the phone, shut down the computer and throw the television in the garbage. Track your progress. Write it down.

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

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Ian's Messy Desk

OCTOBER 20, 2010

The encoding stage refers to the process of putting information into memory. Think you can successfully study the details of a report while talking on the phone and reading your horoscope? So hang up the phone, find a quiet place and focus. The storage stage refers to retention or maintaining information in memory.

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Stephanie LH Calahan

NOVEMBER 14, 2012

Don’t be fooled by the calendar. For example, if you are spending hours daily on Twitter and Facebook telling yourself that you are “growing your business” through building relationships, you are stealing from yourself. Consider moving out of “busy” and moving into productive – your life and business will thank you for it.

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Office Dynamics

OCTOBER 27, 2012

Joan began by sharing a word picture example for administrative assistants: imagine your job is like being at a football game. Your manager read emails, texts, and took phone calls between those times and the situation may have unfolded completely differently, requiring you to have new priorities this morning. Be caring, supporting.

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Office Dynamics

SEPTEMBER 25, 2015

They’ve been scheduled on their calendar as well. If the partners meet in the morning (whether in person or by phone) they are able to ensure they’re working in tandem, confirming the day’s top priorities are agreed upon, and can be proactive on any new issues that might have arisen.”. Make working together more enjoyable.

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Stephanie LH Calahan

NOVEMBER 2, 2011

For example, I actually have time blocked off on my calendar every week for reading - both for knowledge and for fun.    If I don't block it off on my calendar, then I would allow other things to take control of that time.    You are important and you deserve some of your own time!

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Ideas.Ted

JULY 8, 2021

No company just lopped a day off their calendar. For example, Flocc London digital consultancy ELSE holds their internal meetings on hard chairs to encourage people to be brief, while at Copenhagen-based IIH Nordic, they use countdown timers to keep meetings short. Instead, they had to meaningfully redesign how they worked.

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On The Job

JULY 10, 2012

They had to use email, calendars, instant-messaging, phones and word-processing tools to perform common office duties. For example, Google offers " Search Inside Yourself " classes that teach mindfulness at work. Subjects were given a stressful test on their multitasking abilities before and after each eight-week period.

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Stephanie LH Calahan

MARCH 12, 2010

  While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!    The more you can put systems and processes to the work you do, the stronger you become and the more you can grow and even survive harsh conditions.   Bamboo? 

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Admin Awards

DECEMBER 1, 2021

It’s also important to remember to lead by example — you set the tone for the office, so if employees see you as calm and in charge, they’re less likely to be anxious about whatever is happening around them. ‘I have this big project, he’s not letting me on his calendar, how can I remedy that?’ INVOLVE EVERYONE.

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Professional Assistant Blog

AUGUST 28, 2008

I am currently in the process of doing this for one of my managers. Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ? You can now add in the meeting details for this time zone.

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Loosely Speaking

FEBRUARY 11, 2009

As we chatted, we discussed the process we each use to find information, and we suggested topics and potential places to look for new contacts and follows. One example is an inability to quickly and fully re-engage in important work and decision-making following interruptions by one’s device alerts. Get Loosely Speaking Products.

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Productivityist

AUGUST 10, 2016

Your calendar is packed, yet you are constantly adding more tasks to your to it, right? Instead of reading a book on the train, you browse the web on your phone. . Here are a few examples to consider: You don’t go into your boss’s office five times a day to ask a question, right? Simplify your process.

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Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Try to set up the communication of the office so your boss checks their own emails and responds, but you are in charge of all the mtg coordination, phones, and anything that happens in the office. Tech glitches happen all the time and 2 people controlling one person's calendar is not the easiest thing. Here are some examples.

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Denise Aday

NOVEMBER 30, 2010

I had this post planned on the calendar before reading John C. Maybe what we really mean is schedule/calendar management, life management, or self-management. Managing expectations and leading by example. Set up reminders, checklists and process docs for anything you do over and over again. Highly recommend her stuff! ).

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Stephanie LH Calahan

DECEMBER 10, 2010

Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Pick a half-dozen little items that can be completed in 5 minutes each or less (an email you need to send, a phone call to make, something to look up on the internet.) In the calendar.

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Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   When we explored her process we found what I see a number of people experience.    I've tried my phone and outlook, but I find that I don't even look at those lists. 

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Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. Set 3 times a day to process what is in your in-box, moving processed email into a separate sub-folder. Process, Don't "Check" Commit to processing, not just "checking" your email several times a day.

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Productivityist

MAY 12, 2016

Let’s be honest, how many of the articles you read, videos you watch, phone calls you make, words you say and podcasts you listen to, do you actually take action on? Without even trying, you’ll build a massive personal brand in the process. Here’s are two great examples of that last one. Why is that a problem? I’ve been there.

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Stephanie LH Calahan

MARCH 25, 2011

In addition to the name, phone numbers, company, and e-mail, include where and when you met the person, who introduced you, and why you might want to contact him/her in the future. Not only that, but I felt a little foolish when I would assess the pile of "contacts" that, unless processed and marketed in some way, were useless.

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Musings of a High-Level Executive Assistant

JANUARY 15, 2013

“Would you mind please giving some examples of frequent updates, next steps, follow up. To expound on that, it comes down to letting people know you haven’t forgotten about them, their request, and to give them a bigger picture of an approvals process, or why something is so time sensitive. Here are a few examples. Thank you.”

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Productivityist

SEPTEMBER 4, 2014

But Sundays are my big football days, the days where I''ll watch my favourite team (the Cincinnati Bengals - incidentally also Todd Henry''s favourite team) play from September until early into the next calendar year. I had to really look at how I could make everything work and compromise very little in the process.

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Get Organized!

AUGUST 25, 2009

1) Mark your calendar. You, as the parent, guide your children through the entire process: toss, sort, categorize, and store. Their own address and home phone number, parents cell numbers, and emergency numbers - in case the kids find themselves in a troubling situation. (3) Organizing kids should be like a learning lab.

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Stephanie LH Calahan

JANUARY 3, 2011

  Read, sort and process your email and snail mail daily.    Also, when you come across papers that are date driven, make sure to add an entry to your calendar/planner to remind you to do things.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Laughing all the Way to Work

MAY 24, 2009

Under Leader, click the leader option that suits your needs i.e. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. I find it really slows down the process and I have the Check Grammar While You Type on so feel that is enough. Your bosses calendar will now show Monday to Wednesday blocked from 9-5.

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Virtual Moxie

OCTOBER 1, 2012

Every morning, for instance, I get out of bed, scan my calendar on my Blackberry to just remind myself of what's on tap for the day, do yoga. There are other examples of where I’ve removed choices from my day, but. Instead, immediately look for the hole in the process or procedure. do—to be overburdened and go completely silent.I

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