All Things Admin

APRIL 17, 2024

As administrative professionals, managing large amounts of information efficiently is crucial for ensuring smooth operations. Whether it’s handling emails, documents, or projects, having a well-organized system can significantly improve productivity and streamline decision-making processes. Here are two examples of this.

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BMT Office Administration

AUGUST 17, 2022

It can be difficult to manage your time well at work. There are a number of tools and techniques that you can use to keep yourself or your team on track by better managing tasks, understanding where time is being spent, and reducing distractions. Keep reading to learn more about the best time management tools.

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Success

FEBRUARY 6, 2024

But several free ChatGPT alternatives provide better solutions for your business marketing, sales, ideation, revision and client relationship management (CRM) needs. Like a personal assistant, it assists team members in creating custom-tailored email responses, catchy slogans, SEO optimized headlines and more. Bard is versatile, too.

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Jen Lawrence

OCTOBER 3, 2022

Most of us struggle to keep up with the constant influx of communication – emails, texts, chat messages, and social media. There are many things you can habit stack your communication management with. That means not double-booking yourself, but moving it to accommodate other items that pop up on your calendar.

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Office Organization Success

DECEMBER 12, 2011

Earlier this week a client email me asking, “Do you have 2 separate email accounts, one for business and one for personal. That’s what I have right now, but I am wondering if I should merge my email into one account, my business account. What’s you current email system set up? What do you suggest?”

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All Things Admin

JANUARY 24, 2022

If you don’t struggle with managing your inbox, stop reading now. But they hate trying to manage the overload of messages and information coming at them. I was always on top of my inbox back then, and if I could manage, why couldn’t they? I needed to change, so I sought out books and training on email management.

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The Small Business Blog

MARCH 22, 2013

Many service based businesses rely on on their diary to manage appointments. Whenever they get a booking over the phone, via email, or in-person they have to update their calendar with the new event.

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Worxbee

MAY 18, 2023

As a savvy and forward-thinking business owner, it is crucial to equip yourself with the top virtual leadership skills necessary to successfully manage teams from a distance. We will delve into the seven essential virtual leadership skills that every manager should cultivate to thrive in the virtual work environment.

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Office Dynamics

MARCH 20, 2019

We provide executive assistant coaching on everything from being more assertive to professional image, communications, leadership, time management and building a partnership with the executive. We learn how the assistant manages day-to-day processes and make recommendations for greater efficiency when necessary.

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Success

JUNE 23, 2021

You do not need to be managing email and invoicing and bookkeeping,” she says. “If Handing the minutiae of backend support tasks off to a qualified professional allows leaders the calendar capacity to focus on their company’s growth and, more importantly, their own personal peace of mind. “My The Future of the Virtual Office.

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Jen Lawrence

DECEMBER 5, 2023

In the fall of 2022, Harvard Business Review published the results of a case study done with the task-management company Asana. The method: clear the calendar. I ran my own experiment of resetting my work in three areas: my task list, calendar, and workflows. Next up came the reminders and holds on my calendar.

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Allwork

AUGUST 30, 2022

An ideal culture reflects your corporate values and requirements, instills trust, is at the heart of your processes, and motivates workers. If your culture rewards innovation, identify what that means in terms of incentives for presenting and implementing new value-driven processes or products. “As Be cognizant of the time zones.

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Worxbee

MAY 17, 2021

Process management tools. Executive assistants are masters of process management and that requires some quality tools to keep track! Your processes, standard operating procedures and policies should be clearly documented and accessible to those who need to use them. Process documentation tools.

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Worxbee

JANUARY 3, 2022

Inbox Zero is often touted as the holy grail of email management. Considering that the average office worker receives 121 emails per day (and that checking emails isn’t their primary job!), it’s easy to see why the emails tend to pile up. Ending your day with nothing left pending in your inbox? Sounds great!

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Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week?

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Office Dynamics

AUGUST 7, 2019

They certainly can manage many of these items on their own, but should they? In some cases, they add confusion and overlap by being involved in things their assistants should be managing. email, calendar, phone lines on your desk) Develop a healthy curiosity. Some executives resist this concept for a few common reasons.

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Worxbee

FEBRUARY 28, 2022

A Reliable System for Tracking Tasks We’re not going to suggest one “right” system for how you manage tasks. From task apps to full-blown project management tools, the software has never been easier for task management. Trello - Trello is a kanban (cards) style of project management tool. For example, Unroll.me

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Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Assistants should manage the administration of documents on behalf of their manager.

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BMT Office Administration

DECEMBER 13, 2022

Cloud-based project management software has revolutionized how companies manage their workflows, time-tracking, and communications for years now. In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. They can even aid in forecasting future growth.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Office Organization Success

APRIL 28, 2016

Let me share a secret with you that many successful online solopreneurs already know — you have to learn how to “manage” your business before you can “market” your business. See where the gaps are in your business with your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST .

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Office Dynamics

MARCH 13, 2019

We provide executive assistant coaching on everything from being more assertive to professional image, communications, leadership, time management and building a partnership with the executive. We learn how the assistant manages day-to-day processes and make recommendations for greater efficiency when necessary.

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Page Personnel

AUGUST 26, 2022

What does it take to be a successful office manager? simonewu 24/01/2023 Office managers are responsible for making sure everything runs smoothly in the office. Office managers are responsible for keeping businesses running smoothly. Office managers should know how to manage their time effectively on a daily basis.

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Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. I’ve spoken with several assistants that have voiced frustration at the standard process.

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LEADERASSISTANT.COM

MARCH 28, 2024

This resource is intended to equip you with the knowledge and tools to streamline the hiring process, ensuring a successful addition to your team. Today’s EAs are strategic partners who manage projects, make travel arrangements, and participate in high-level decision-making processes.

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

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Practically Perfect PA

MAY 2, 2017

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I think the way people structure their email files can be quite a personal thing! I like to keep it fairly simple, but I also like to keep every single email. Here is a little diagram of my email file structure. .

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Karen Vivarelli

JANUARY 11, 2024

Share one of your processes 17. Offer a free downloadable so that people can sign up to your email list – this downloadable should entice your ideal client 19. Tips on how your client can manage their calendar using time blocking 27. Share another business you love 16. Goals for the month ahead 26.

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C-Suite Assistants

JANUARY 23, 2023

Time Management : manage your calendar as well as coordinate your work and personal calendars, schedule meetings, and most importantly help you set scheduling priorities on your calendar Organization : Help you set up standard operating procedures and improve business processes including “electronic organization.

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Productivityist

JULY 3, 2023

Keep your calendar for the broad strokes and your to-do list for the finer details. Time awareness is the first step towards better time management. Set up an email vacation message before you go on holiday. Use a wall calendar for a bird’s-eye view of your year. Use tools that separate your work and personal email.

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Success

NOVEMBER 17, 2021

This app combines mind mapping and task management. Suited for busy individuals and small teams, Ayoa also comes with all the features you’d expect in a project management platform: sharing, deadlines, task prioritization, chat and more. Deceptively simple and infinitely customizable, Trello has redefined kanban project management.

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Worxbee

MARCH 1, 2021

These are our top three suggestions for tasks to give your virtual executive assistant: Calendar management. Calendar management falls under “must be done, but you’re not adding any value by doing it.” You’re likely spending a lot of time on managing your calendar that could otherwise be spent on other things.

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Success

SEPTEMBER 20, 2022

Most achievers have no trouble codifying clear goals but then let time-sucking “opportunities” creep into calendars. Unlike typical venture capitalists, he left Silicon Valley to get away from the constant stimulation, “just touching base” emails and endless coffee dates. “I Understand the maker’s vs. manager’s schedule.

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Go Burrows

SEPTEMBER 26, 2021

Currently, she helps executive assistants manage and measure the right tasks in company operations while getting them off the craziness of Email/ Slack/ Calendar and onto the Office Otter software. Please email her at shayanne@officeotter.com or sign up here today. You can email me at podcast@leaderassistant.com.

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Worxbee

MAY 10, 2021

A key difference is that executive assistants tend to take a project management role, managing several moving parts and not necessarily doing all of the “doing,” but making sure others do. In contrast, virtual assistants are task managers. You’re in a process rut. Executive assistants are process management professionals.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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All Things Admin

JUNE 23, 2021

Every office needs different systems to run smoothly, but most administrative professionals will require most or all of the systems in this core group: Time and task management. Project management. Review calendars and compile date and time options. Look for logical breaks in the process. Travel planning. Human resources.

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