Laughing all the Way to Work

OCTOBER 2, 2010

My current boss travels a lot so I put his travel schedule in the calendar as well. For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar.

Calendars 100

Calendars Holidays Agenda Administrative Professionals 100

Worxbee

FEBRUARY 28, 2022

For example, we know executive assistants who had to find popular tickets to a game or dinner reservations at the last minute for clients. Here are some examples: Todoist - Todoist is a practical task list app because of its simplicity and portability. For example, you might follow strategies to get to I nbox Zero.

Calendars 122

Calendars Project Management Networking Email 122

BMT Office Administration

AUGUST 17, 2022

For example, some tasks that are more repetitive and boring can be hard to stay focused on, so you may need to experiment with music like lo-fi that can sometimes boost productivity or find a podcast that will provide entertainment without becoming a major distraction. You may find that a certain task is taking up more hours than it should.

Management 102

Management Calendars Payroll Phones 102

Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

Calendars 100

Calendars Twitter Phones Google 100

Recruit CRM

JANUARY 4, 2022

To keep attracting the best candidates and clients for your recruitment agency, you need to have a good hang of writing exceptional recruiting emails. Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process.

Email 65

Email 2022 Interviewing Resume 65

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

On The Job

MAY 23, 2018

If you're like most people, you will still check your email (this is why smartphones were invented, right?) You tell yourself you're doing this because it's easier to keep up with some work while you're away and then not face an avalanche of emails when you return. Daddy needs to finish this email to his work!" You need to: 1.

Email 114

Email Social Media Phones Calendars 114

Office Dynamics

JULY 10, 2018

Below are a few examples of general and job-specific goals: Set a professional development goal whether it’s attending a conference, completing an online course or program, reading a certain book or two, scheduling time each week or month for webinars, computer program training, time management courses, etc.

Goals 202

Goals Stress Filing Email 202

LEADERASSISTANT.COM

MARCH 28, 2024

Traditionally, executive assistants were seen as secretarial staff, making copies and answering phone calls. Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings.

Interviewing 52

Interviewing Cover Letter Skills Resume 52

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Get a free weekly update via email here and help kick start your career. Website URL

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

Office Organization Success

SEPTEMBER 15, 2012

For example…. Checking emails instead of reaching out to potential joint venture partners or organizations to secure speaking gigs. Don’t be a slave to your emails or your phone. Plan to check your emails twice a day (morning and afternoon) and let unscheduled calls go to voicemail. Plan your calendar.

Calendars 100

Calendars Phones Email Facebook 100

C-Suite Assistants

FEBRUARY 7, 2022

Last year for example, at C-Suite Assistants, only 7 percent of our total placements in 2020 were for EA/PAs. You don’t have to worry about their chores falling outside of their job description (for example, asking an executive assistant to shop for your spouse’s anniversary gift, or pick up their dry cleaning).

Payroll 74

Payroll Lifestyle Gifts Calendars 74

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Juggling our boss’s time is a complex operation. Diary Management fundamentals. Practical tips for diary Management.

Management 100

Management Calendars Agenda AT&T 100

Practically Perfect PA

MARCH 10, 2014

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Calendars are not just for appointments. I know this goes against everything that ‘email gurus’ tell us but I keep everything.

AT&T 100

AT&T Calendars Keyboards Email 100

Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. This allows me to access my desktop PC from any other PC exactly as if I were sat at it.

Dropbox 100

Dropbox Calendars Filing Phones 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. For example, some people like to schedule “like” tasks in blocks based on the level of focus the task requires. Pairing up “thinking” tasks with tasks that you do on autopilot are good examples.

Calendars 52

Calendars Time Zones Email Management 52

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Practically Perfect PA

MAY 2, 2014

This was before we had apps or smart phones or the rise in technology that we have seen over the years. More recently I’ve heard from assistants that have tried a few different apps and bits of tech which have really helped with their minute taking so I thought I would give a few examples of what is out there.

Dropbox 100

Dropbox Keyboards PDF Agenda 100

Make or Break Moments

DECEMBER 16, 2009

One person was behind the desk, I was no more than five feet away and talking to her when she picked up the phone and called a vendor, totally ignoring my presence. One person was behind the desk, I was no more than five feet away and talking to her when she picked up the phone and called a vendor, totally ignoring my presence.

Customer Service 100

Customer Service 2009 2008 2010 100

Melissa Peoples

DECEMBER 15, 2018

On average, he spends 19 minutes a day on his phone. Confession 2 I picked up my phone 133 times a day. I had been using it for about 20 minutes (which seemed like 5 minutes) and already I had spent more time on his phone then he had or does every day. In the last 7 days, I had spent 29 hours and 28 minutes on my phone.

Social Media 52

Social Media Phones Calendars Goals 52

On The Job

NOVEMBER 5, 2010

They say you should set up a procedure to reach others immediately via phone in urgent cases. Folders should be labeled "delete," "do it now," "respond today," "schedule a specific time on calendar," "waiting for response," "file it," "someday" and "freedom." Set up e-mail triage folders. Any other e-mail tips to share?

Social Media 100

Social Media Calendars Email Filing 100

Step It Up VA Coaching

AUGUST 7, 2014

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. Calendar everything and stick to it.

Management 100

Management Phones Agenda Calendars 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Stephanie LH Calahan

NOVEMBER 8, 2013

  Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. My calendar syncs with my Apple products as well. This is only a Marketing category example.

2003 100

2003 Dropbox Fax Social Media 100

Laughing all the Way to Work

NOVEMBER 11, 2011

Take inspiration from the two examples below, which are suggestions for a job seeker and for people who deal with others in crisis. If you are a job seeker, send a greeting to every person you talked with about your career search this year, whether that talk was in person, by phone, or by email. Email vs. Handwritten.

Holidays 100

Holidays 2012 Gifts 2011 100

Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline.     * Master calendars.     * Master calendars.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Step It Up VA Coaching

JULY 18, 2013

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. Calendar everything and stick to it.

Management 100

Management Phones Agenda Calendars 100

Step It Up VA Coaching

SEPTEMBER 13, 2012

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. Calendar everything and stick to it.

Management 100

Management Phones Agenda Calendars 100

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls.   To see an example of a "public" view of Springpad, here is Jeff's.      Can you really coordinate calendars using Springpad? 

Interviewing 100

Interviewing Microsoft Outlook Restaurants Calendars 100

Stephanie LH Calahan

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have.   You might consider adding "check action system" to your calendar for a number of days to help you remember to build the new habit. Viewing this in email?  " Think VERB. That's it!

Filing 100

Filing Calendars AT&T Phones 100

Laughing all the Way to Work

AUGUST 4, 2012

I was at a course recently for new supervisors and they recommended smiling on the phone. It is hard to smile without it changing your outlook and reaching others, even over the phone. For example, if you are the first person people meet, then you have to train yourself to stop, smile and focus on the person you are greeting.

Cubicle 100

Cubicle Phones Calendars Skills 100

Stephanie LH Calahan

NOVEMBER 2, 2011

"I check my email 3 times a day and will respond within 48 hours, if this is an emergency call xxx.xxx.xxxx etc." For example, I actually have time blocked off on my calendar every week for reading - both for knowledge and for fun.  PS - I invite you to sign up to get updates in your email. 

Calendars 100

Calendars AT&T Email Confidence 100

Ian's Messy Desk

MARCH 9, 2011

Lite – Make quick handwritten ink notes and reminders on the fly… set quick alarms, save notes to your Home Screen and share your “sticky&# notes by email or Twitter… Money & Bills – is the iPhone client for Pageonce. New Easy Calendar iPhone App Promises Less Hassle in Keeping a Calendar (themactrack.com).

Credit Card 100

Credit Card Calendars Filing Email 100

Stephanie LH Calahan

DECEMBER 20, 2010

  You may have categories like, phone calls, finances, networking, paper work, or creative activities.   Example 1: If you need to do creative activities in your work like writing, put like activities together.  Example 2:   Do you have a litany of sales and prospecting calls to do? 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

NOVEMBER 14, 2012

Don’t be fooled by the calendar. For example, if you are spending hours daily on Twitter and Facebook telling yourself that you are “growing your business” through building relationships, you are stealing from yourself. Consider moving out of “busy” and moving into productive – your life and business will thank you for it.

Social Media 100

Social Media Calendars Agenda Twitter 100

Productivityist

MARCH 10, 2016

Consider some of the following tips and examples: If you are using a WordPress site, you may want to consider a plugin or app that will back it up such as BackUpWordPress. Similarly, if you are a person that uses a calendar to manage your time, make sure to make your security tasks regular calendar items.

Calendars 40

Calendars Filing Stress Forms 40