All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. Meeting and event planning. Let’s use meeting and event planning as our example, and focus on creating a system for planning monthly staff meetings. Travel planning. Human resources.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

LEADERASSISTANT.COM

MARCH 28, 2024

Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings. You can mention specific examples of team events, leadership styles, and company missions.

Interviewing 52

Interviewing Cover Letter Skills Resume 52

Tips From T. Marie

SEPTEMBER 27, 2016

Click To Tweet For example, how many times have you, your assistant or receptionist played phone tag trying to schedule a meeting or appointment? Setmore takes care of all the things a receptionist normally would, including sending a reminder email. Google Calendar with Calendly. So your life is contained in Google Calendar?

Phones 100

Phones Doodle Calendars Google 100

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Worxbee

MAY 17, 2021

Email templates and tools. Email can be an inefficient nightmare without the right tools and techniques in place to manage it. From conversations getting lost among the pile to having to repeat frequently-used emails, there are many issues that some well-chosen tools can help you to manage. Email management tools.

Google Docs 78

Google Docs Basecamp Calendars Doodle 78

C-Suite Assistants

FEBRUARY 7, 2022

Last year for example, at C-Suite Assistants, only 7 percent of our total placements in 2020 were for EA/PAs. You don’t have to worry about their chores falling outside of their job description (for example, asking an executive assistant to shop for your spouse’s anniversary gift, or pick up their dry cleaning).

Payroll 74

Payroll Lifestyle Gifts Calendars 74

Productivityist

JULY 9, 2021

I call these tools The Significant Six – and while the way these tools present themselves might change over time (like my to do list, for example), these tools have been part of what’s kept me productive for years. Same with the calendar and email. The Significant Six Explained.

Calendars 52

Calendars Email Management UPS 52

Office Organization Success

NOVEMBER 19, 2015

The solution is simple … you plan it in your calendar. The first step, and most important step, is to actually schedule your time off in your calendar. Once it’s on your calendar and you can see it you’re unlikely to accidentally schedule in a client call, meeting, or other event that will encroach upon your down time.

Holidays 100

Holidays Calendars 2015 Training 100

Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. For example, some people like to schedule “like” tasks in blocks based on the level of focus the task requires. Pairing up “thinking” tasks with tasks that you do on autopilot are good examples.

Calendars 52

Calendars Time Zones Email Management 52

Page Personnel

OCTOBER 2, 2022

It means staying on top of diaries and calendars, keeping paperwork (whether digital or physical) filed neatly, and always thinking ahead to what’s next. Key technical admin skills examples include touch typing (at least 65 words per minute) and proficiency using Microsoft Office. Website URL

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

Worxbee

MAY 10, 2021

The following signs are some typical behaviors or events that happen in businesses that indicate they need an executive assistant to come onboard: You spend more than one hour on admin each day. Calendar management falls under their job role and they’re quick to learn about what an “ideal” routine looks like for you. Final thoughts.

Calendars 78

Calendars Email Goals Environment 78

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

Management 100

Management Calendars Agenda AT&T 100

Practically Perfect PA

FEBRUARY 1, 2016

This will mean managing budgets, assisting with internal communications, organising global events and loads more! My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. I check my emails first thing when I wake-up so that I can prioritise my day properly.

Dropbox 100

Dropbox International Collaborate Assertiveness 100

Practically Perfect PA

AUGUST 2, 2016

I recently organised an event for just over 150 assistants in Leeds and Edinburgh, where we showcased loads of office technology that would help Assistants and their Executives be more productive. During the course of the events you would not believe (or maybe you would!) Old school stuff! I must admit I was a bit shocked. AHHHHHHHHH!

Calendars 100

Calendars Business Cards AT&T Social Media 100

Stephanie LH Calahan

NOVEMBER 22, 2013

  I've tried delegating through email, google and drop box.  You can set a due date, and even sych the due date to your calendar. For example, if the due date changes for a task, it shows who changed the due date and when. 3 - Declutter Your Email Inbox. " "We're just not getting stuff done. 

Calendars 100

Calendars Project Management Email AT&T 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

LEADERASSISTANT.COM

OCTOBER 15, 2023

––– THE LEADER ASSISTANT PODCAST IS PRESENTED BY EZCATER ezCater is the nation’s most trusted provider of corporate food solutions — the best way for companies to order food for daily employee lunches, meetings, and events of any size or budget. Join my email list here if you want to get an email when a new episode goes live.

AT&T 82

AT&T Mentoring Gossip Confidence 82

Office Organization Success

SEPTEMBER 14, 2010

The first step, and most important step, is to actually schedule your time off in your calendar. Once it’s on your calendar and you can see it you’re unlikely to accidentally schedule in a client call, meeting, or other event that will encroach upon your down time. Also plan your programs and trainings around your vacation time.

Holidays 100

Holidays Calendars Training Email 100

Productivity Bits

MARCH 29, 2011

Plancake has got everything that you would expect from a GTD-oriented task manager: lists, tags, notes, calendar, next actions, repetitive tasks and an Inbox. It is not like your email Inbox, when half of times the message has nothing to do with you. Adding an event to your Google Calendar account (coming soon).

ASAP 100

ASAP Calendars Confidence Email 100

Productivity Bits

OCTOBER 1, 2011

example : A piece of advice often give to beginning runners is to not think about running everyday, but rather to make the goal to get into your running gear – your shorts and shoes – and step out the front door every day. If he completed this task, he put a red X on the calendar for that day. Start small. Start manageable.

Forms 100

Forms Calendars Goals Restaurants 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. I use this app often from my mobile devices to view and sign contracts that are emailed to me in PDF form.

Dropbox 100

Dropbox PDF Filing Google 100

Productivityist

JANUARY 12, 2015

There’s just something about taking the first month of the calendar year slowly in order to really set up the next eleven months properly, and since I really start this process during the first week of the Christmas break I have about six weeks to reflect on the months gone by and mindfully prepare for the months ahead.

Calendars 40

Calendars Social Media Email Google 40

Productivityist

FEBRUARY 14, 2017

BusyCal (M, I, $): I’ve used many different calendar apps, but this one was the one that stuck with me. I like the ability to use natural language, but it is the tagging of events that really sold me. The tags allow me to colour code anything on my calendar according to the theme it falls under (Coaching, Deep Work, etc.).

Calendars 66

Calendars 2018 Forms 2017 66

Admin Awards

DECEMBER 1, 2021

We captured this useful advice and anecdotes in an informative Whitepaper and via the Event Recording. But if your team isn’t used to having virtual (or virtual/hybrid) events, Hayes suggests starting small because the options can be overwhelming. At Marvell, connection begins at the top with weekly CEO emails.

Policies 52

Policies AT&T Environment Collaborate 52

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Stephanie LH Calahan

JUNE 17, 2011

  To see an example of a "public" view of Springpad, here is Jeff's.   Since my readers and listeners fall into that first group, the productivity types, can you give me a couple of examples of how someone could use Springpad to save time and be more productive?   Care to share a few examples?

Interviewing 100

Interviewing Microsoft Outlook Restaurants Calendars 100

Productivityist

MARCH 10, 2016

Consider some of the following tips and examples: If you are using a WordPress site, you may want to consider a plugin or app that will back it up such as BackUpWordPress. Similarly, if you are a person that uses a calendar to manage your time, make sure to make your security tasks regular calendar items.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

Consider some of the following tips and examples: If you are using a WordPress site, you may want to consider a plugin or app that will back it up such as BackUpWordPress. Similarly, if you are a person that uses a calendar to manage your time, make sure to make your security tasks regular calendar items.

Calendars 40

Calendars Filing Stress Forms 40

Laughing all the Way to Work

AUGUST 4, 2012

You can be the best there is as an organizer, event planner or trainer, but if you don't come across as friendly or approachable, you will not be successful. For example, if you are the first person people meet, then you have to train yourself to stop, smile and focus on the person you are greeting.

Cubicle 100

Cubicle Phones Calendars Skills 100

Stephanie LH Calahan

MARCH 25, 2011

The cards had been collected over a year or so of miscellaneous networking events and trade shows.    She'd had good intentions of making connections after the events, but the cards never made it farther than her desk drawer.  I've approached business card exchanges and networking events over time differently.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Practically Perfect PA

SEPTEMBER 5, 2013

I wanted to be totally honest but I thought well I can only really base the pros and cons of the role on my perspective and what I have experienced over the years and although I can share plenty of examples I might be limiting the picture somewhat. When people bombard me with emails and expect an immediate response. Being on call 24/7.

AT&T 100

AT&T Salary Finance Calendars 100

Stephanie LH Calahan

MARCH 14, 2012

I look at my to-do list at the beginning of each week and schedule my tasks in my calendar as if they were a client meeting. I found that if I blocked out time in my calendar, it helped me in a couple of ways. Thanks to Amanda Walls of Cherishable Weddings and Events. Keep An Editorial Calendar And Stick To It!

Calendars 100

Calendars AT&T Goals Training 100

Andrea Kalli

MAY 4, 2010

One of the most effective ways to connect with customers and clients is through email lists and long-term marketing efforts. Using email marketing software, you can easily distribute marketing materials and information to your entire client, customer and prospect list. However, it is important to follow some road rules while you do so.

Social Media 100

Social Media Purchasing Microsoft Outlook Twitter 100

Worxbee

JANUARY 3, 2022

Inbox Zero is often touted as the holy grail of email management. Considering that the average office worker receives 121 emails per day (and that checking emails isn’t their primary job!), it’s easy to see why the emails tend to pile up. Ending your day with nothing left pending in your inbox? Sounds great!

Email 126

Email Calendars Management Social Media 126

Andrea Kalli

JULY 14, 2010

For example, take a closer look the next time you see a weight loss commercial on television. Instead, the focus should be on examples of other small businesses who have had a positive increase in sales, lead generation, or any other measurable data as a result of the web design service. For example, think of truck commercials.

Social Media 100

Social Media Promotion Microsoft Outlook Purchasing 100

Andrea Kalli

AUGUST 11, 2010

You should also include buttons that will help your viewers email your link to others. The Google AdWords network, for example, offers click-to-play video ads that will be able to propagate your videos to its advertisement publishing network as soon as you set your account to do so.

Promotion 100

Promotion Social Media Microsoft Outlook Twitter 100

Productivityist

AUGUST 10, 2016

Your calendar is packed, yet you are constantly adding more tasks to your to it, right? You check your email inbox more than usual. You find yourself spending more time in email than usual. Instead of accomplishing your tasks, you find yourself checking to see if you have any new email. And that feels lousy.

Skills 40

Skills Email AT&T Confidence 40