All Things Admin

APRIL 17, 2024

Whether it’s handling emails, documents, or projects, having a well-organized system can significantly improve productivity and streamline decision-making processes. It’s easy to get overwhelmed with all the technology and tools available to help us do our work. When I see a red block on my calendar, I know it’s a speaking event.

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Success

FEBRUARY 6, 2024

The integration of current data from Google search, Google Maps and its new Gemini backbone built from previous engines make it a spectacular tool. But its system will assist in automating entire email and social media campaigns while repurposing documents into effective press releases. Bard is simply awesome.

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Social Media Google Email Resume 278

Laughing all the Way to Work

OCTOBER 2, 2010

My current boss travels a lot so I put his travel schedule in the calendar as well. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar.

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Success

FEBRUARY 7, 2023

Yes, I’m the co-founder of Calendar and a keynote speaker. But by not generating thought leadership content, I was depriving myself and my company of a valuable tool. It’s an invaluable tool that helps leaders organize their thoughts and create genuine, human connections with their audiences. I didn’t need to become Hemingway.

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Environment 2017 Phones Skills 246

Office Organization Success

FEBRUARY 24, 2012

Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best. Sometimes the simpler tools are the best ones. Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. But first … a little advice. SmartSheet.

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Allwork

DECEMBER 10, 2023

And they need help to get onboarded to your tools and introduced to your team. She shares an onboarding document with every new freelancer. “It Set up your project management tools ahead of time‍ Common task management set up: Kanban (card view) Common column labels: “Ideas,” “To-Do,” “In Progress,” and “Done.”

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Jen Lawrence

DECEMBER 5, 2023

The method: clear the calendar. Much like the meetings that tend to live on indefinitely on our calendars, there are tasks, projects, and even processes we follow that could benefit from a second look or even starting over. I ran my own experiment of resetting my work in three areas: my task list, calendar, and workflows.

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Jen Lawrence

JULY 20, 2020

We google “best task management tools” and pick the one with the best reviews. We load in all our tasks, get all the labels/tags figured out, maybe link it to our digital calendars. Except, two weeks later, we have a rush of work, and life gets a little hectic, and that task management tool… ugh!

Management 52

Management Calendars AT&T Project Management 52

Office Organization Success

OCTOBER 3, 2012

Having access to your emails, your calendar, and your documents, from whichever portable device you’re using, makes running your business a whole lot easier. Join me as I show you how to incorporate Google tools into your daily business activities so that you can become more productive and efficient.

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Productivity Bits

MAY 12, 2011

Top 10 Productivity Tools For Chromebook. This is “must&# tool for the Chromebook. Your tasks are visible pretty much everywhere – on Gmail, Calendar, iGoogle and through the Google Tasks API that can be used to sync your tasks with third-party applications and devices. Google Calendar. Large Document.

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Productivity Bits

FEBRUARY 10, 2011

The phone comes with 2GB microSD (capacity is up to 32GB) which makes it a decent storage device for documents and other files. The built-in applications on the phone are enough to cover my basic need for productivity tools. The Calendar app is slick. What tools do you have on your phone and how do you use them?

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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BMT Office Administration

DECEMBER 13, 2022

Yet, how do you know which project management software tool to recommend? Not all project management tools are created equally, with some offering more features and functionality which appeal to enterprise-level companies. Calendar view. Overall, the Trello board is a fantastic project management and collaboration tool.

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Management Project Management Forms Calendars 52

Office Dynamics

AUGUST 19, 2013

Fortunately, there are many incredibly helpful online tools available that can effectively streamline your office work. Workflowy is a very popular organizational tool that allows you to create to-do lists both online and offline. Rule is a web-based project management and cloud collaboration tool. Thoughtback.

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Tips From T. Marie

FEBRUARY 14, 2018

Until recently, I really hadn’t given much thought to an online collaboration tool. Until they introduced their online collaboration tool, Paper. . Recently, after searching through a particularly long email chain I decided it was probably time I found an online collaboration tool. Online Collaboration Tool Features.

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Worxbee

JUNE 20, 2022

Rather than learning how to avoid them, it's important to learn the right tools to manage or mitigate them. to Developing the right tools to manage your manager can help you pivot from “yikes” to “yay” interactions. Documenting how your executive operates internally, and the best ways to respond, can ultimately elevate your career.

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Eat Your Career

JULY 20, 2021

I thought I’d recreate that for you as a self-assessment tool, so you can take stock of your skills in this area as well. I keep a rigorous calendaring system to manage my time-based events and activities. I document the steps of processes that I do infrequently so as not to forget. How it works. 4 = Usually. 3 = Sometimes.

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My EA Career

APRIL 5, 2023

Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. Circle Back Once you have developed your 3P’s file remember that it is a living breathing document. Let’s break it down a bit more.

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Office Dynamics

APRIL 25, 2016

Mobility is changing how we work and live; blending personal and professional lives, apps and tools needed to work well across different devices, and employees expect—and are expected—to work from anywhere. If you want to stay all Microsoft and easily edit Microsoft documents from the cloud, OneDrive might be the one for you.

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LEADERASSISTANT.COM

MARCH 28, 2024

This resource is intended to equip you with the knowledge and tools to streamline the hiring process, ensuring a successful addition to your team. Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings.

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BMT Office Administration

MAY 9, 2022

Implementing and documenting standard operating procedures (SOPs) is a great way to make sure that all staff members are completing their tasks in the correct manner. SOPs are an excellent tool for small business owners looking to take their business process management to the next level. What is an SOP? How to format an SOP.

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Jen Lawrence

NOVEMBER 8, 2021

If you’re looking to clean up your files or revamp how you store them, start with this question: “What would I look for when retrieving this document/file?” Document Name: If digital, ensure your key retrieval terms are in the name of the file so it can be easily located using search. ” Would you look for it….

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Ian's Messy Desk

FEBRUARY 1, 2012

This allows me to keep my e-mail in-box, calendar, to-do list , address box and journal synced between my desktop and handheld. Lotus Notes Calendar and Scheduling explained! You can move to Notes documents while you’re still in another document without going to the view. Access actions from within a document.

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Calendars 2012 Forms Filing 100

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

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Office Dynamics

APRIL 19, 2017

Whether you use OneNote , Evernote , or the default notes app that came with your phone, you’re just a few keystrokes away from documenting these important comments in a place where they won’t get misplaced or thrown out. With a calendar app , you’ll never forget an important date again. When is that important meeting?

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Administrative Professionals 2017 Calendars Phones 192

Jen Lawrence

SEPTEMBER 5, 2019

Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. Well, first, start thinking of your inbox as a tool, not the bane of your existence. For instructions to turn an email into a calendar event in Outlook, visit here.

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Jen Lawrence

SEPTEMBER 5, 2019

Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. Well, first, start thinking of your inbox as a tool, not a the bane of your existence. For instructions to turn an email into a calendar event in Outlook, visit here.

Email 45

Email Management Calendars Customer Service 45

Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Grouping similar messages or documents together will also make them easier to retrieve later, but you can store them in a way that suits you best.

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Calendars Filing Email AT&T 100

Office Dynamics

OCTOBER 12, 2015

Blocking his calendar to work on his projects. After reading almost all 700 responses, a 150 page document, here is what rose up as the top 3 struggles. Talking about calendar and upcoming meetings. 3 Struggle: Executive’s calendar. . #2 3 Struggle: Executive’s calendar. Scheduling; too many meetings in a day.

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

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Management Payroll Fax Suppliers 52

Ian's Messy Desk

APRIL 24, 2014

Determine if you can digitize any of your printed documents. There are numerous tools that allow people to collaborate and share from anywhere, like interactive calendaring, videoconferencing, Microsoft’s Office 365 and the Rogers One Number app are two examples. Personal Development Productivity Tools'

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Jen Lawrence

JULY 27, 2020

That doesn’t mean you need a separate tool for each phase, but you do need a default process for each. Choose tools that work with your natural instincts and fulfill your needs. Avoid tools that have more features than you need or create more work for you (because who needs that!). Watch it here ! You’ve earned it!

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Productivityist

OCTOBER 9, 2019

With TextExpander you can make everything you write repetitively available everywhere you type: text documents, spreadsheets, web forms, and more. This episode is brought to you by Woven Calendar. Woven Calendar features powerful scheduling tools built into a smart, collaborative calendar. I absolutely love Woven.

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Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? First of all, there is not a perfect tool or a perfect system.

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Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. We really didn’t need the manual. DELEGATE IT.

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Productivityist

DECEMBER 11, 2019

With TextExpander you can make everything you write repetitively available everywhere you type: text documents, spreadsheets, web forms, and more. This episode is also brought to you by Woven Calendar. Woven Calendar features powerful scheduling tools built into a smart, collaborative calendar.

Calendars 52

Calendars Email Skills Collaborate 52

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. DELAY IT. DELEGATE IT.

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