Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Administration of documents. Email and diary management. Business travel.

Management 100

Management Suppliers Holidays Calendars 100

Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Does your documents folder or email inbox resemble a junk drawer with everything tossed in together? Get organized. Make Folders. Duplicates.

Filing 190

Filing Email 2017 Stress 190

Page Personnel

AUGUST 26, 2022

What does it take to be a successful office manager? simonewu 24/01/2023 Office managers are responsible for making sure everything runs smoothly in the office. Office managers are responsible for keeping businesses running smoothly. Office managers should know how to manage their time effectively on a daily basis.

Management 52

Management Payroll Fax Suppliers 52

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Success

NOVEMBER 17, 2021

This app combines mind mapping and task management. Suited for busy individuals and small teams, Ayoa also comes with all the features you’d expect in a project management platform: sharing, deadlines, task prioritization, chat and more. Deceptively simple and infinitely customizable, Trello has redefined kanban project management.

2022 352

2022 Basecamp Google Google Docs 352

Tips From T. Marie

FEBRUARY 14, 2018

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage.

Dropbox 100

Dropbox Google Docs Filing Collaborate 100

Laughing all the Way to Work

JULY 6, 2008

It is important for management to know who is going to be away from the office, especially during the summer when everyone is planning vacation time. But it is also important for assistants to know who is in or you may find yourself being the only assistant in the office with six managers all scrambling and needing something done urgently.

Calendars 100

Calendars 2003 UPS Holidays 100

All Things Admin

JUNE 23, 2021

A good system is documentable, sharable, and repeatable. Every office needs different systems to run smoothly, but most administrative professionals will require most or all of the systems in this core group: Time and task management. Project management. Review calendars and compile date and time options. Travel planning.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Start with the 4 D’s of Effective Paper Management : DO IT.

PDF 100

PDF Filing Policies Purchasing 100

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

PDF 100

PDF Filing Policies Purchasing 100

Ian's Messy Desk

MAY 26, 2010

Home About Contact Me Links Sitemap Manage Your Paper With a RAFT Posted by Ian McKenzie Written on May 26, 2010 If youre new here, you may want to subscribe to my RSS feed. Files can be kept in open piles on a desk or in folders, according to your style. Use the RAFT template: refer it, act on it, file it or toss it.

Management 100

Management Filing Ergonomics Health 100

Practically Perfect PA

DECEMBER 17, 2015

These days, a personal assistant is more likely to be involved in making key decisions, even managing budgets. Secretaries that were retained were required to work for more than one executive, occasionally taking on roles that were traditionally assigned to middle management. Develop your system.

Calendars 100

Calendars Filing Email AT&T 100

Productivity Bits

FEBRUARY 10, 2011

The phone comes with 2GB microSD (capacity is up to 32GB) which makes it a decent storage device for documents and other files. The Calendar app is slick. But the Tasks app is a bare bone task management tool that lists your tasks according to sort order. The MemoPad is pretty basic but good enough.

Filing 100

Filing Calendars Phones 2011 100

Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. Electronic time management tools come in all shapes and sizes, from super simple to massively complex.

Management 100

Management Basecamp Calendars Phones 100

Productivity Bits

MAY 12, 2011

And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Add and manage your tasks from your Chromebook using Google Tasks. Google Calendar. Share critical documents on the web with your team.

Google Docs 100

Google Docs Calendars Verizon Google 100

Practically Perfect PA

MAY 28, 2012

Confidential electronic documents (anything that is visible on your computer screen). In addition to this you also see all of the attachments that have been sent to your manager and all of the documents they are working on as well. I would suggest the following: Confidential electronic documents. Confidential Paperwork

Gossip 100

Gossip Filing Email Calendars 100

Clutter Coach

NOVEMBER 17, 2014

If you have a business partner but not an office manager, divide up responsibilities. This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Everyone needs an in box.

Medical 100

Medical Filing Credit Card Legal 100

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. Tip #2: Manage Your Papers. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents.

Filing 100

Filing Calendars Suppliers Email 100

Virtual Moxie

JANUARY 12, 2016

When it comes to managing your time and being more productive, the ONLY way to do that efficiently and effectively is by using a tool that addresses time and dates—that’s a calendar. You cannot manage your time as a list of to-dos. You cannot manage your time with some things on your calendar, and some things on a paper list.

2016 100

2016 Calendars Facebook Email 100

The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Ian's Messy Desk

APRIL 24, 2014

Whether you are an executive, manager, or team member, you can have an impact on the stress level of your co-workers by using technology and other techniques. File away completed projects, and do an assessment of what you really need to keep. File away completed projects, and do an assessment of what you really need to keep.

Stress 100

Stress Keyboards Ergonomics Suppliers 100

BMT Office Administration

MAY 30, 2022

To help, we’ve created this payroll compliance checklist to help guide you through the steps that you need to complete at each stage of the payroll management process. It asks for information such as the employee’s filing tax status, extra withholding preferences, and more. Payroll compliance checklist for onboarding new hires.

Payroll 52

Payroll Forms Agencies Legal 52

BMT Office Administration

NOVEMBER 16, 2022

While individuals have until April 18, 2023, to file their personal income taxes, businesses have to start thinking about tax requirements a bit sooner. If you’re not quite sure about the differences between a 1099 and a W-2, keep reading to learn which form to send and how to fill out and file them. Form W-2 filing requirements.

Payroll 52

Payroll Forms Filing Expenses 52

Practically Perfect PA

MARCH 10, 2014

I’ve spent many many hours searching for bits of paper my manager has lost (or never actually had…), I’ve tried to remember hotels and restaurants they visited five years ago and clients they met briefly at a conference the previous summer. Calendars are not just for appointments. Archive and search rather than file.

AT&T 100

AT&T Calendars Keyboards Email 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    I don't care what tool you receive your e-mail in, you still have to manage it or it will run you. 

Email 100

Email Management Filing Monster 100

Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. I’ve managed to finish the slide deck without any interruptions. Spend time reading through some of the emails I’ve filed over the last week, including LinkedIn updates and other networking emails.

Email 100

Email Filing Networking Training 100

Practically Perfect PA

FEBRUARY 1, 2016

This will mean managing budgets, assisting with internal communications, organising global events and loads more! My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. That’s one of the best things about my role; tech can be busy but also incredibly fun and dynamic.

Dropbox 100

Dropbox International Collaborate Assertiveness 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Soft Skills Soft skills include being able to handle customer service issues and basic, appropriate, and effective interaction with co-workers, clients and customers, and management. Need a filing system?

IAAP 100

IAAP Filing Administrative Professionals Skills 100

Office Dynamics

AUGUST 19, 2013

You can also include file attachments. Rule is a web-based project management and cloud collaboration tool. Another one is project management, which connects your project milestones, assigned tasks, time tracking, dynamic project calendars, shared documents, and discussions. Thoughtback.

Project Management 100

Project Management Collaborate Health Calendars 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Log Files As with most other websites, we collect and use the data contained in log files. A new topic each month.

Google 100

Google Google Docs Filing IAAP 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Pet peeve: Calendar invitations with attachments. People often send me calendar invites that include attachments. Sometimes people feel that they need to send me every document at once.

Etiquette 100

Etiquette Filing Email Calendars 100

The Small Business Blog

MAY 16, 2010

WinWeb – Your Office Online Simply the best way to manage your small business! Use a specific business calendar to keep a reminder of your schedule. Don’t purchase containers to store more documents and files – throw away as much of your old stuff as possible instead. Be ruthless with your filing.

2007 100

2007 2008 2006 2009 100

BMT Office Administration

DECEMBER 5, 2022

If so, then you know how hectic project management can be at times, especially if you don’t have a centralized platform to keep track of your tasks. These frustrations are a big reason why project management software is so prevalent today, with literally dozens of apps available for keeping track of projects, tasks, and teams.

Project Management 64

Project Management Management Calendars Budget 64