Practically Perfect PA

APRIL 21, 2017

Last month I asked everyone on the Practically Perfect PA social media platforms to give me their best tips on working with multiple managers. Here are my best tips on working with multiple managers. I rely heavily on Outlook to help with not only scheduling, but simple reminders, shared calendars, etc. Here are the results.

Management 222

Management Calendars Negotiating AT&T 222

BMT Office Administration

DECEMBER 13, 2022

Cloud-based project management software has revolutionized how companies manage their workflows, time-tracking, and communications for years now. That is unless you’ve yet to upgrade to a project management app, in which case you’re still stuck with the hassles of managing projects across multiple locations.

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Management Project Management Forms Calendars 52

My EA Career

APRIL 5, 2023

Clarifying expectations and clear communication are two of the essential building blocks of building a strong partnership between a manager and their Executive Assistant. In the latest episode of the Assist With Impact podcast (Episode 170), I discuss the challenge of assistants needing to manage the needs and priorities of multiple managers.

Management 52

Management Administrative Professionals Calendars Filing 52

Jen Lawrence

NOVEMBER 8, 2021

Managing files can be overwhelming and let’s be honest… boring for some. Remember, an effective file management system boosts the overall efficiency of a company’s operations. With that, I’m going to share tips on how you can manage your files effectively. For example, “J Lawrence File Management Blog Article 112021.”

Filing 52

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Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Administration of documents. Email and diary management. Business travel.

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Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. So I thought I would put all of my favourite tips together in one blog… here is my ultimate guide to diary management.

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Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. What is coming up on the calendar for the next three weeks?

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Success

FEBRUARY 6, 2024

But several free ChatGPT alternatives provide better solutions for your business marketing, sales, ideation, revision and client relationship management (CRM) needs. But its system will assist in automating entire email and social media campaigns while repurposing documents into effective press releases. will write blogs and emails.

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Social Media Google Email Resume 248

Jen Lawrence

DECEMBER 5, 2023

In the fall of 2022, Harvard Business Review published the results of a case study done with the task-management company Asana. The method: clear the calendar. I ran my own experiment of resetting my work in three areas: my task list, calendar, and workflows. Next up came the reminders and holds on my calendar.

Calendars 52

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Page Personnel

AUGUST 26, 2022

What does it take to be a successful office manager? simonewu 24/01/2023 Office managers are responsible for making sure everything runs smoothly in the office. Office managers are responsible for keeping businesses running smoothly. Office managers should know how to manage their time effectively on a daily basis.

Management 52

Management Payroll Fax Suppliers 52

Worxbee

MAY 17, 2021

Process management tools. Executive assistants are masters of process management and that requires some quality tools to keep track! Your processes, standard operating procedures and policies should be clearly documented and accessible to those who need to use them. Process documentation tools. Document storage.

Google Docs 78

Google Docs Basecamp Calendars Doodle 78

Jen Lawrence

SEPTEMBER 5, 2019

Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. How do we manage the chaos? And the best way to handle tasks is to schedule time on your calendar to ensure you have properly set aside time to do the work. No problem!

Email 45

Email Management Calendars Customer Service 45

Jen Lawrence

SEPTEMBER 5, 2019

Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. How do we manage the chaos? And the best way to handle tasks is to schedule time on your calendar to ensure you have properly set aside time to do the work. No problem!

Email 45

Email Management Calendars Customer Service 45

Office Organization Success

FEBRUARY 24, 2012

Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best. Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. And similarly you can just view one calendar at a time. But first … a little advice.

Project Management 100

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C-Suite Assistants

JANUARY 23, 2023

Time Management : manage your calendar as well as coordinate your work and personal calendars, schedule meetings, and most importantly help you set scheduling priorities on your calendar Organization : Help you set up standard operating procedures and improve business processes including “electronic organization.

Calendars 65

Calendars Travel PowerPoint Social Media 65

Laughing all the Way to Work

JULY 6, 2008

It is important for management to know who is going to be away from the office, especially during the summer when everyone is planning vacation time. But it is also important for assistants to know who is in or you may find yourself being the only assistant in the office with six managers all scrambling and needing something done urgently.

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Jen Lawrence

JULY 20, 2020

We google “best task management tools” and pick the one with the best reviews. We load in all our tasks, get all the labels/tags figured out, maybe link it to our digital calendars. Except, two weeks later, we have a rush of work, and life gets a little hectic, and that task management tool… ugh!

Management 52

Management Calendars AT&T Project Management 52

Office Dynamics

DECEMBER 7, 2018

Takes the initiative and has the comfort level to proactively review documents in preparation for my meetings. My assistant looks at my calendar weeks away and helps me think about the time needed to complete projects or get ready for presentations. Manages peace and harmony; dealing with constant distractions daily.

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Assertiveness 2018 Calendars Confidence 180

Success

NOVEMBER 17, 2021

This app combines mind mapping and task management. Suited for busy individuals and small teams, Ayoa also comes with all the features you’d expect in a project management platform: sharing, deadlines, task prioritization, chat and more. Deceptively simple and infinitely customizable, Trello has redefined kanban project management.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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All Things Admin

JUNE 23, 2021

A good system is documentable, sharable, and repeatable. Every office needs different systems to run smoothly, but most administrative professionals will require most or all of the systems in this core group: Time and task management. Project management. Review calendars and compile date and time options. Travel planning.

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BMT Office Administration

MAY 9, 2022

Implementing and documenting standard operating procedures (SOPs) is a great way to make sure that all staff members are completing their tasks in the correct manner. SOPs are an excellent tool for small business owners looking to take their business process management to the next level. What is an SOP? How to format an SOP.

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Payroll Forms Expenses International 72

LEADERASSISTANT.COM

MARCH 28, 2024

Today’s EAs are strategic partners who manage projects, make travel arrangements, and participate in high-level decision-making processes. Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings.

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BMT Office Administration

AUGUST 18, 2023

These filers should notify the IRS that they qualify for a religious exemption in advance of filing returns and other documents by filing a Form 8508. After filing Form 8508, filers who qualify for a religious exemption should file returns and other documents on paper.

Filing 52

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Office Dynamics

JULY 21, 2017

Does your documents folder or email inbox resemble a junk drawer with everything tossed in together? Librarians who manage large digital collections use consistent, meaningful, and descriptive names to identify what’s inside each file. For documents, designate a naming structure such as “descriptive keywords-type of document.”

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Filing Email 2017 Stress 190

Worxbee

JUNE 20, 2022

Rather than learning how to avoid them, it's important to learn the right tools to manage or mitigate them. to Developing the right tools to manage your manager can help you pivot from “yikes” to “yay” interactions. These should be scheduled on your calendars. Clashes happen. How can you help them overcome this?

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. Electronic time management tools come in all shapes and sizes, from super simple to massively complex.

Management 100

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Jen Lawrence

NOVEMBER 16, 2020

Email, Calendar, Task Management, Document Management, Password Database. Client Management. CRM, Client Experience Processes, Records Management. The next is the key to documenting your systems for easy reference and delegation. Operational. Supports your day-to-day operations. Get started here.

Legal 52

Legal Social Media Customer Service Project Management 52

Jen Lawrence

NOVEMBER 16, 2020

Email, Calendar, Task Management, Document Management, Password Database. Client Management. CRM, Client Experience Processes, Records Management. The next is the key to documenting your systems for easy reference and delegation. Operational. Supports your day-to-day operations. Get started here.

Legal 52

Legal Social Media Customer Service Project Management 52

Office Dynamics

APRIL 19, 2017

Whether you use OneNote , Evernote , or the default notes app that came with your phone, you’re just a few keystrokes away from documenting these important comments in a place where they won’t get misplaced or thrown out. With a calendar app , you’ll never forget an important date again. When is that important meeting?

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All Things Admin

OCTOBER 31, 2023

Google Workspace is a collaboration and productivity suite, similar to Microsoft 365, that allows you to create and share documents, spreadsheets, and presentations, manage your email, and attend virtual meetings. What is Google Workspace? It’s browser-based, which means everything is done directly from your web browser.

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Practically Perfect PA

DECEMBER 17, 2015

These days, a personal assistant is more likely to be involved in making key decisions, even managing budgets. Secretaries that were retained were required to work for more than one executive, occasionally taking on roles that were traditionally assigned to middle management. Develop your system.

Calendars 100

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Ian's Messy Desk

MAY 26, 2010

Home About Contact Me Links Sitemap Manage Your Paper With a RAFT Posted by Ian McKenzie Written on May 26, 2010 If youre new here, you may want to subscribe to my RSS feed. Record meeting information on your calendar, then toss the memo. We you receive document revisions, toss the orginals. Thanks for visiting!

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Tips From T. Marie

FEBRUARY 14, 2018

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. Like how I can connect Paper to my Office 365 calendar. We can make notes in the same document as we are discussing a project on the phone or Skype.

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Office Dynamics

OCTOBER 12, 2015

In preparation for a webinar I held on October 8 called Managing Your Executive’s Day , we sent out a survey and received 700+ responses to the questions “What is your biggest struggle in partnering with your executive?” Blocking his calendar to work on his projects. Talking about calendar and upcoming meetings.

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Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Start with the 4 D’s of Effective Paper Management : DO IT.

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Productivity Bits

MAY 12, 2011

Add and manage your tasks from your Chromebook using Google Tasks. Your tasks are visible pretty much everywhere – on Gmail, Calendar, iGoogle and through the Google Tasks API that can be used to sync your tasks with third-party applications and devices. Google Calendar. Large Document. Google Tasks. Google Docs.

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