All Things Admin

JUNE 23, 2021

A system contains all the information you need to handle the accounting functions for your job. A good system is documentable, sharable, and repeatable. The best way to explain how to document your systems on paper is to show you. Review calendars and compile date and time options. Systems have many benefits.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

BMT Office Administration

DECEMBER 13, 2022

For instance, if a task has complicated instructions, you can attach a Word file to the card that explains the work in more detail. For instance, Asana and other programs offer Gantt charts, calendar views, and time-tracking, whereas Trello does not (unless you pay for power-ups, but more on that in a bit). Calendar view.

Management 52

Management Project Management Forms Calendars 52

My EA Career

APRIL 5, 2023

Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. But, you’re not a mind reader, so I share some tips on how to gather this information, including asking your leader directly. Keep it current.

Management 52

Management Administrative Professionals Calendars Filing 52

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. File it in a Reminder file or in your file cabinet.

PDF 100

PDF Filing Policies Purchasing 100

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

PDF 100

PDF Filing Policies Purchasing 100

Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should also deal with all inbound communications, organise and decide which information the executive should be made aware of. Administration of documents.

Management 100

Management Suppliers Holidays Calendars 100

Stephanie LH Calahan

JUNE 17, 2011

Information Overload is a topic that comes up frequently when I talk with people about what holds their productivity back. Many people have become "information junkies" collecting all kinds of information but not having it in a format that makes it usable.    Wow that is great!

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Interviewing Microsoft Outlook Restaurants Calendars 100

Ian's Messy Desk

FEBRUARY 1, 2012

This allows me to keep my e-mail in-box, calendar, to-do list , address box and journal synced between my desktop and handheld. Lotus Notes Calendar and Scheduling explained! You can move to Notes documents while you’re still in another document without going to the view. Access actions from within a document.

Calendars 100

Calendars 2012 Forms Filing 100

Clutter Coach

NOVEMBER 17, 2014

I know they have fascinating and important information in them, but you don’t have time to read them and keep up with what came in today. Information is only useful when you can get at it. Just having all that information is not the same as being able to use it. Be careful about filing too much. old catalogs.

Medical 100

Medical Filing Credit Card Legal 100

Practically Perfect PA

MAY 28, 2012

As assistants we are trusted with confidential information on a regular basis, we see our boss’ emails, we open their post and we often hear private details about other members of staff. Confidential electronic documents (anything that is visible on your computer screen). Confidential information either over heard or trusted with.

Gossip 100

Gossip Filing Email Calendars 100

Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Grouping similar messages or documents together will also make them easier to retrieve later, but you can store them in a way that suits you best.

Calendars 100

Calendars Filing Email AT&T 100

BMT Office Administration

NOVEMBER 16, 2022

While individuals have until April 18, 2023, to file their personal income taxes, businesses have to start thinking about tax requirements a bit sooner. Both forms provide end-of-year compensation information that employees and contractors need for tax purposes. 1099 vs W-2 filing requirements and procedures. What is a W-2?

Payroll 52

Payroll Forms Filing Expenses 52

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. Tip #2: Manage Your Papers.

Filing 100

Filing Calendars Suppliers Email 100

BMT Office Administration

MAY 30, 2022

It asks for information such as the employee’s filing tax status, extra withholding preferences, and more. An I-9 form is a very important piece of compliance documentation. The purpose of this form is to verify a hire’s eligibility to work and their identifying documents. The following information must be provided.

Payroll 52

Payroll Forms Agencies Legal 52

Productivity Bits

MAY 12, 2011

And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Google Calendar. With Google Calendar you can easily manage your upcoming events. Share critical documents on the web with your team.

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Google Docs Calendars Verizon Google 100

The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files. Contact Ms.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Ian's Messy Desk

APRIL 24, 2014

File away completed projects, and do an assessment of what you really need to keep. Determine if you can digitize any of your printed documents. To stay productive on the move, workers need to be able to quickly and easily reach the people and information they need. Clear all the clutter around your desk. Be a good communicator.

Stress 100

Stress Keyboards Ergonomics Suppliers 100

Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. File or toss that pile of papers into your newly streamlined filing system. Clean up electronic files and documents.

Filing 100

Filing Business Cards Fax AT&T 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

Management 52

Management Payroll Fax Suppliers 52

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. For more information on these certifications, click the link [link] 2. Always proofread a document prior to sending it, good proofreading includes printing the document for review. Need a filing system?

IAAP 100

IAAP Filing Administrative Professionals Skills 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? If you want more information, let me know by posting a comment to this article. Yes, you can listen to voicemails as well.

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Google Google Docs Filing IAAP 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

Ian's Messy Desk

MAY 26, 2010

Files can be kept in open piles on a desk or in folders, according to your style. Use the RAFT template: refer it, act on it, file it or toss it. File it, if necessary. Eighty percent of filed papers are never looked at again. Don’t keep routine memos or anything that gives you information you already know or have.

Management 100

Management Filing Ergonomics Health 100

Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. Spend time reading through some of the emails I’ve filed over the last week, including LinkedIn updates and other networking emails. Filed under: Motivation. 1630 – Another meeting to attend.

Email 100

Email Filing Networking Training 100

Practically Perfect PA

MARCH 10, 2014

Calendars are not just for appointments. Archive and search rather than file. I read that phrase recently and thought archiving and searching is exactly what assistants do these days rather than filing. I do make use of new apps like Evernote to keep a track of information. Technology does help.

AT&T 100

AT&T Calendars Keyboards Email 100

Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. I hate it when an email has several people in the To: line with a request for information or action in the body, but no clear assignation of the action to a particular individual.

Etiquette 100

Etiquette Filing Email Calendars 100

Practically Perfect PA

JUNE 19, 2012

I keep one good pen, preferably a fountain pen, for signing documents and a red pen for ticking things off my to-do list. Calendar – For quick reference I have a one sheet per day calendar block on my desk. Files – see my previous blog on my filing system. Eraser – for correcting mistakes.

Staples 100

Staples Equipment Doodle Keyboards 100

Recruit CRM

JANUARY 4, 2022

Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process. Include specific information about the position or company] I am currently looking for a [Job_title] to join their team. I hope you’ve received the calendar invite.

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Email 2022 Interviewing Resume 65

Make or Break Moments

JULY 19, 2010

The first project – transcribe a one hour speech from an audio file. His responses anticipated my questions – he offered a website, an easy way to upload my audio file and a clear cut amount of time I could expect the job would take. Shriram joined my team. Within 48 hours 1/2 of the project was complete. Cool beans.

Cover Letter 100

Cover Letter Customer Service 2010 2009 100

The Office Professionals Place

FEBRUARY 2, 2010

Bad bosses like to withhold information from their employees or expect their employees to be mind readers and already know what they’re supposed to know. How to deal with it: If you work with someone who does not like to share information or it seems as you are left in the dark, ask questions. Need a speaker/presenter?

Filing 100

Filing 2010 2006 AT&T 100

Stephanie LH Calahan

MAY 13, 2011

Wordpress is not just a software, but a platform for managing, creating and publishing information on the Internet without having any technical and programming skills. OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. It is FREE to use!

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

The Office Professionals Place

OCTOBER 15, 2009

“Thought Appropriate Gifts&# One year I got my boss an interchangeable, 3-D calendar to put on her desk. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. She is really date and deadline conscientious.

Gifts 100

Gifts Clothes Filing Restaurants 100

Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). This means you should be able to quickly and easily capture information no matter where you are or what you’re doing. and then click back over to my Word document. Talk about wasting time to manage time!!

Management 100

Management Basecamp Calendars Phones 100

The Office Professionals Place

SEPTEMBER 30, 2009

For those who manage their boss’ calendar, realize what time of the day is your boss is most productive. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Need a speaker/presenter? Contact Ms.

Filing 100

Filing IAAP Fax Social Media 100

Virtual Moxie

APRIL 15, 2013

I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless. To that end, everything I do is calendared during my work days. I plan my work around time away.

Calendars 100

Calendars AT&T Phones Email 100

Productivityist

MARCH 10, 2016

She hopes that her information gives people more time for the things in life that truly matter. Similarly, if you are a person that uses a calendar to manage your time, make sure to make your security tasks regular calendar items. A service such as Carbonite is very helpful for both safely storing and managing files.

Calendars 40

Calendars Filing Stress Forms 40