Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. We really didn’t need the manual.

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Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

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Ian's Messy Desk

JUNE 7, 2011

Here’s a short description from the Evernote website: “Evernote allows you to easily capture information in any environment using whatever device or platform you find most convenient, and makes this information accessible and searchable at any time, from anywhere. Did we mention that it’s free?&#. Evernote can clean your office.

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Eco-Office Gals

JULY 5, 2011

Bump: Bump is a business app for the iPhone that makes it easy to swap information with business partners or contacts. It saves embarrassment after running out of business cards and avoids the loss of data due to losing a small piece of paper. It helps keep the business going.

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Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. Clean up electronic files and documents. Make sure you have electronic files on your computer and your e-mail that match your physical files – one for each client, or business function (i.e. Uncover those long-hidden surfaces! Clean out your file cabinet.

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The Office Professionals Place

NOVEMBER 14, 2009

The term elevator speech is used when giving someone information about you because just as if you were in elevator, you would only have a minute to give pertinent information about yourself- the length of time you would be in an elevator. Here is my business card. We never sell your personal information to third parties.

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Stephanie LH Calahan

MARCH 16, 2011

I keep it with my digital profile stored on my phone so when I give out my contact information, my client’s have the number handy. If you don’t have one and are considering going into business for yourself you can get sorted out rather quickly and simply from the IRS. Less clutter on a business card tends to attract more attention.

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Professional Assistant Blog

APRIL 1, 2008

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). " One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. I completely forgot about that.

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Stephanie LH Calahan

DECEMBER 23, 2009

In her book she says, "The real key to finding information is having only one place to look. Yet establishing any consistency to your information management system is a challenge because there are so many mediums to work with - paper files, computer documents, email, voice mail, hand-written notes, business cards.

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Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Post from: Administrative Assistant Tips 2comments for this post soruba Very informative. so that they dont get changed. Until next time, Take care - of your clutter!

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Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. Now select Microsoft Office Document Image Writer.

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Professional Assistant Blog

JANUARY 7, 2008

Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis. Is there a fee of any sort that goes with the international fax?

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Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will then scan in all of the information in the order that you want it in. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle.

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Office Dynamics

JUNE 3, 2013

Frequent Flyer Club Information – locations of clubs at the airport(s). When traveling for business, leader should leave the following items home: Copy of his/her itinerary (and other important information). Handouts and other documents. Business cards. Hotel Information: Name: _. o Tylenol.

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Professional Assistant Blog

SEPTEMBER 27, 2007

Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. This will also help you find information faster and help you be more organized. Dont know how to organize yourself and things are starting to pile up? It just looks more professional.

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Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab.

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Brilliantly Better

SEPTEMBER 8, 2010

In less than 30 seconds I got a confirmation email: I also took a picture of another piece of paper, but this time it wasn’t a receipt, just a document in Japanese I somehow kept in my papers. Reason: unknown document. Thank you so much for sharing such awesome information! I know, I’m picky.

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Stephanie LH Calahan

DECEMBER 2, 2009

You might find a PDA a tad too 'stale' in the way information is presented. For example, if all you need is a place to store contact information and keep your calendar, that is much different than a system that can prompt you for different types of follow up, keep templates, etc. Are you methodical and a logical thinker?

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Professional Assistant Blog

FEBRUARY 20, 2008

The following information should be included in your message: The start and end dates of your absence. The name, contact information, and office hours of someone to contact if they require immediate assistance. The name, contact information, and office hours of someone to contact if they require immediate assistance.

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Stephanie LH Calahan

MAY 20, 2011

I also can use the recording to make a cd and give to potential clients or current clients instead of a business card or brochure. In addition to sharing and posting on Facebook, Twitter, and LinkedIn, I like to adapt for other media, as well as information products (eBooks and special reports).

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