All Things Admin

AUGUST 3, 2022

It’s easy to grab your binder, look up a procedure or refer to a checklist, and get on with your day. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. When you save your documents like this, I strongly recommend a naming convention that keeps your documents organized for quick reference.

Administrative Professionals 80

Administrative Professionals Dropbox Mentoring Forms 80

Clutter Coach

JANUARY 18, 2019

Like last time, this podcast is based on what I’ve gotten from reading a book called Algorithms to Live By. One example is short sleeve tops, long sleeve tops, skirts, pants, dresses and jackets. I just watched a video that described the best way for sorting books on a bookshelf but honestly it looks like too much lifting to me.

Clothes 100

Clothes Filing AT&T Email 100

Success

JANUARY 17, 2023

You’ve probably said it to yourself 100 times before: I really need to start reading more books. When you’re an out-of-the-habit adult with a full schedule, however, finding the time to pick up a book can be a challenge. Science is beginning to back up what book-lovers already know: Reading offers far-reaching benefits for your life.

Social Media 236

Social Media Goals Filing 2018 236

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Practically Perfect PA

MARCH 16, 2017

If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. Each slide should feel like a new chapter in the same book. For example, they have a great collection of autumn photos on the website at the moment. FindA.Photo. FancyCrave. Rocketium.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. Each slide should feel like a new chapter in the same book. For example, they have a great collection of autumn photos on the website at the moment. FindA.Photo. FancyCrave. Rocketium.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Clutter Coach

SEPTEMBER 20, 2018

How about taking notes, on a seminar or a book? There won’t be a specific, time-sensitive reason for you to go back and refer to them again. To use them for a particular reason; to get closer to getting your degree, for example. To use them for a particular reason; to get closer to getting your degree, for example.

AT&T 100

AT&T Learning Filing Skills 100

Stephanie LH Calahan

NOVEMBER 4, 2011

Last Friday, I shared a post on how you can save time using a Master Power Point (Keynote if you are a Mac user) file to create your custom presentations really fast.    What if the files are huge ?  Adam mentioned that he had a lot of slides with huge video files attached in folders. 

PowerPoint 100

PowerPoint Filing AT&T Facebook 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

Filing 100

Filing Medical Finance Health 100

The Office Professionals Place

APRIL 11, 2010

For example, if you are talking about the organization of the meeting or its purpose, reference meeting materials or if this is a meeting that involves a specific group and there are written rules and regulations such as bylaws, make reference to them so that everyone understands the source of your concerns.

Agenda 100

Agenda Filing IAAP 2010 100

Stephanie LH Calahan

JULY 22, 2011

." spirituality, for example. I use them to label paper piles during small business, home office or residential file system creation. I use them to label paper piles during small business, home office or residential file system creation. Post-It Flip Book. Or "what I want." Pile Pizzazz. Bookmark Your Page.

Filing 100

Filing Calendars Goals Training 100

Productivityist

JUNE 19, 2015

Here are five of the things I’m currently using Dropbox for: Shared files with my wife. My wife and I share all of our pertinent files in Dropbox. Shared files with my team and clients. When I’m done reading something, I’ll move it to Evernote for future reference. Shared files with everyone else.

Dropbox 40

Dropbox Filing Budget PDF 40

Office Dynamics

SEPTEMBER 16, 2010

Also start referring to yourself as an administrative professional or as an assistant. If your manager is still using the term secretary, correct him and let him know how to properly refer to you when introducing you to someone in person or in email. Read more at [link]. Connect at: Joanne.Linden@PlanetAdmin.net.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Also start referring to yourself as an administrative professional or as an assistant. If your manager is still using the term secretary, correct him and let him know how to properly refer to you when introducing you to someone in person or in email. Read more at [link]. Connect at: Joanne.Linden@PlanetAdmin.net.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

UPS 100

UPS 2008 Microsoft Outlook Cubicle 100

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). When it's accepted, I go to their profile and download their vCard into Outlook, adding any other contact info by reading their business card (the vCard never has a phone number, for example.)

Business Cards 100

Business Cards Networking ASAP Etiquette 100

The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? If you are not the person who can assist them, refer them to someone who can. For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills. So what do you do when your professionalism is tested?

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Small Business Labs

MAY 24, 2010

When we reference organizations that have provided us funding in the last year we will note it.   Jelly Fish Art is a good example.     Examples include manufacturing service companies like Shapeways and Ponoko.    It is a shift we see as becoming increasingly common.

UPS 100

UPS 2010 Retirement Equipment 100

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

Email 100

Email Management Filing Monster 100

On The Job

JULY 19, 2010

Helpful information and advice from Americas favorite workplace columnist About Anita Blog Books Syndicated Column Interviews Career Links Contact Monday, July 19, 2010 3 Ways to Attach Yourself to a Powerful Boss No one in the workplace operates in a vacuum. May I ask why you use "HE" as an example in your blog?

2010 100

2010 Assertiveness Interviewing Promotion 100

Stephanie LH Calahan

DECEMBER 21, 2009

Main | Planner Or Tickler (1-31) File? - For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. “At the beginning of the day, put your cards in order, with the most important item on top.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Do you keep paperwork or reference material that you use on a regular basis far from your workspace?  Your Physical Information (Paper, books, binders, etc.)

Networking 100

Networking Email Phones Filing 100

Productivityist

MARCH 10, 2012

Scrivener is getting that nod right now since I’m working on a book, and any application I’m putting through the paces will end up there during the testing phase as well. By appending certain letters in front of file names (like “VME” for this weblog), Hazel knows to put what documents into what folder. I don’t use Spaces/Expose.

Filing 40

Filing Keyboards Interviewing Goals 40

Stephanie LH Calahan

JANUARY 8, 2010

Below are seven examples to help you do that. For each example, note that the operative word is "positively." " High-Performers "make positive" contributions, Low-Performers "do not make positive" contributions.

Goals 100

Goals Fax Networking Travel 100

Stephanie LH Calahan

DECEMBER 20, 2010

  Example 1: If you need to do creative activities in your work like writing, put like activities together.  Example 2:   Do you have a litany of sales and prospecting calls to do?    The transitions become smoother. You gain momentum as you perform similar tasks and in some instances actually speed up! 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

FEBRUARY 10, 2010

  5 - "I do what the books tell me.    For example, if you have a container that holds all of your scissors, you will likely never find them in that container! .    You find crayons and books in that space.  .  It will free up your space and time for more important things. 

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

JANUARY 4, 2010

You can file and label the files with appropriate titles; throw or give away unwanted things. You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day.

Confidence 100

Confidence Filing Networking Phones 100

Stephanie LH Calahan

NOVEMBER 19, 2010

  This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete. 

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

  (Steph says: Learn more in Paul's book and DVD have them all - [link] mprice6   iPad with google calendar that I share with my assistant marj_asturias    Google Apps for me all the way. For example, if you love to write things down, don't pick an online tool.    Or connect on Facebook !

Calendars 100

Calendars Twitter Phones Google 100

BioTeams

NOVEMBER 15, 2019

PRACTICAL APPLICATION: In Microsoft Teams, everyone in the team effectively have visibility to all channel interactions (with the exception of private channels) and this means that conversations are visible (as well as files, integrations, wikis and other collaboration tools). Max collaborates on Bioteams with Ken Thompson (The Bumble Bee).

Collaborate 52

Collaborate Forms Environment Email 52

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.  .  Unfortunately, about 50% of the people that follow me do not identify how I can reach them outside of the Cinch platform and cinch does not have a way for me to communicate with one person specifically.

Business Cards 100

Business Cards Networking Facebook Phones 100

Stephanie LH Calahan

FEBRUARY 3, 2010

Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). .  Just follow these three steps. Mouse over your Facebook Friend’s post. Click the "Hide" button that appears for the specific application. 

Facebook 100

Facebook UPS Networking Fax 100

Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

AUGUST 30, 2010

in Clutter Management , E-Mail & Electronic Info , Networking , Technology/Web , Time, Productivity & To-Dos | Permalink Reblog (0) | TrackBack TrackBack URL for this entry: [link] Listed below are links to weblogs that reference Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?

Twitter 100

Twitter Networking Facebook Social Media 100

Stephanie LH Calahan

NOVEMBER 30, 2009

  She did not have faith in her tools and did not have a consistent way to reference or write out her objectives.    Green for work and blue for personal for example.  .  Often, the papers were on sticky notes, random scraps of paper, formal to-do pads and everything in between. 

Staples 100

Staples Networking AT&T Phones 100

The Small Business Blog

JANUARY 13, 2010

For example, one of these mentors runs one of 1-800-GOT-JUNK?’s Here are a few examples: • An employee conducts him/herself inappropriately with your competitor – wouldn’t you rather a friendly call from your competitor to inform you so you can nip it in the bud? This example shows that competitors do not have to be ruthless rivals.

Collaborate 100

Collaborate 2007 2010 2008 100