Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person. The form may include date received, date needed, specific instructions, project number if applicable, links or shared files to additional information needed, etc.

Goals 202

Goals Stress Filing Email 202

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Initiative and drive – the best admin assistants aren’t just reactive, responding to needs as they come in.

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Microsoft Outlook Time Zones 2008 Cubicle 100

Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. For example, you cannot hope to be the best florist in your area without meeting with your team, suppliers, delivery drivers, and clients. Additionally, Monday also supports file sharing between various parties.

Doodle 52

Doodle Microsoft Outlook Calendars Collaborate 52

Tips From T. Marie

JANUARY 4, 2017

Little did I know that 3 months later, in April of 2007, some guy named Tim Ferriss would publish a little book entitled “The Four Hour Work Week” that would suddenly make the term ‘virtual assistant’ a popular search term. Sharing files between client/virtual services provider is faster and easier than ever before. .

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2007 2017 Social Media Medical 123

On The Job

OCTOBER 25, 2010

Files are scattered. There is no flat surface that is not stacked with papers, magazines and books. With offices at home, we’ve become more addicted to work and the constant e-mails and phone calls. For example, you can use files labeled with the months of the year. Have a “dump” zone. Stop being indecisive.

Home Office 100

Home Office Filing Medical Equipment 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Clutter Coach

OCTOBER 20, 2017

Back in podcast 17 I talked about how you can make your office less boring and conventional by outfitting it with patterned file folders and a tape dispenser shaped like an animal. Get on the phone with someone who loves to talk so you can just listen while you work. Pay your bills out in the backyard for example.

AT&T 100

AT&T Medical Google Facebook 100

Practically Perfect PA

NOVEMBER 17, 2011

For example I always include the following contact details: The out of hours telephone number for the travel agent you booked through. If your Director has a smart phone or tablet then do make use of online city guide apps. Travel Itinerary Example. Filed under: Travel , Uncategorized.

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Travel Dropbox Attire Time Zones 100

On The Job

NOVEMBER 5, 2010

In their new book, More Time for You , (Amacom, $18.95), Tator and Latson have several important steps to deal with e-mail effectively. They say you should set up a procedure to reach others immediately via phone in urgent cases. For example, anything that can be handled in less than 2 minutes should be in the Do it Now folder.

Social Media 100

Social Media Calendars Email Filing 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls. Yes, we do think of ourselves as more of a personal assistant and not just a digital filing cabinet.   To see an example of a "public" view of Springpad, here is Jeff's.

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Interviewing Microsoft Outlook Restaurants Calendars 100

Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.    This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Use your 5-10 minute file Do you keep a 5-10 minute file ?  Drink lots of water!

Medical 100

Medical Phones Filing 2007 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

UPS 100

UPS 2008 Cubicle Microsoft Outlook 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

  (Steph says: Learn more in Paul's book and DVD have them all - [link] mprice6   iPad with google calendar that I share with my assistant marj_asturias    Google Apps for me all the way. We also both have android phones and when I add appointments on my phone it syncs online and vice versa.

Calendars 100

Calendars Twitter Phones Google 100

Ian's Messy Desk

JUNE 7, 2011

In a nutshell, you can save anything to this program and access it from your computer, from the web, or even your phone. See a book you want to read? Idea File – Ideas strike at random times, in the oddest places. Save recognized file formats to that folder and Evernote will upload to your account.

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Business Cards Twitter Staples PDF 100

Stephanie LH Calahan

DECEMBER 20, 2010

  You may have categories like, phone calls, finances, networking, paper work, or creative activities.   Example 1: If you need to do creative activities in your work like writing, put like activities together.  Example 2:   Do you have a litany of sales and prospecting calls to do? 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. “At the beginning of the day, put your cards in order, with the most important item on top.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

JANUARY 4, 2010

You may have 10 minutes free in between meetings at office - you may want to finish with an important phone call. You can file and label the files with appropriate titles; throw or give away unwanted things. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Confidence Filing Networking Phones 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Make sure that as you schedule the activity (appointment on the phone, outside of the office or task you want to get done, etc) with enough time to come to a stopping point. 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

JANUARY 8, 2010

Below are seven examples to help you do that. For each example, note that the operative word is "positively." Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

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Goals Fax Networking Travel 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. For example, “My assistant, Joanne, will be following up with you to schedule that meeting.”.

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IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. For example, “My assistant, Joanne, will be following up with you to schedule that meeting.”.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Small Business CEO

AUGUST 30, 2012

In college, my favorite professor had stacks of books and articles that rivaled the Empire State Building. That boils all the way down to your work station, both as an example to your employees and a place where you can be as productive as possible in the least amount of time necessary. What’s all the fuss about keeping a clean desk?

Keyboards 40

Keyboards Filing AT&T Phones 40

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. In addition to the name, phone numbers, company, and e-mail, include where and when you met the person, who introduced you, and why you might want to contact him/her in the future. I File Them (Then I Forget Them). Booking Notebook.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

FEBRUARY 10, 2010

  5 - "I do what the books tell me.    For example, if you have a container that holds all of your scissors, you will likely never find them in that container! .    You find crayons and books in that space.  .  It will free up your space and time for more important things. 

Networking 100

Networking Purchasing Filing Fax 100

Audacious Admin

JUNE 9, 2016

Because Carol had spent years cultivating relationships with the individuals in that Rolodex, not just a name, email address and phone number. So I took a page out of Carol’s book and consciously work on building relationships. A couple of small examples are: I’m having lunch with a co-worker.

Networking 40

Networking AT&T Calendars Email 40

Productivityist

SEPTEMBER 28, 2015

For example, now you can push iOS call and text notifications to your Mac’s screen. This app lets you swipe down from your toolbar to access your clipboard history, a file-drop space, and notes. Suddenly a brilliant idea pops into your head for your next book. Let’s imagine you’re writing a blog post.

Facebook 40

Facebook Filing Social Media AT&T 40

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Try to set up the communication of the office so your boss checks their own emails and responds, but you are in charge of all the mtg coordination, phones, and anything that happens in the office. You answer the phone, book travel, offer beverages to guests, book meetings, prepare the conference room, order food, etc.

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Holidays Calendars Credit Card Restaurants 40

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

Email 100

Email Management Filing Monster 100

Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

FEBRUARY 3, 2010

Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! .  Just follow these three steps. Mouse over your Facebook Friend’s post.

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Facebook UPS Networking Fax 100

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January. 

Business Cards 100

Business Cards Networking Facebook Phones 100

BMT Office Administration

MAY 9, 2024

For example, under the original SECURE Act, businesses with fewer than 100 employees could receive a tax credit for up to 50% of their administrative costs if they offered retirement plans to their staff. For example, Congress included the provision of de minimis financial incentives in the SECURE 2.0 How does it do that?

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Payroll 2024 Filing 2023 52

The Small Business Blog

FEBRUARY 16, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk by Stefan Töpfer on Feb 17, 2010 “Setting an example is not the main means of influencing another. Set an example – bosses have always expected a lot from their employees and, in today’s day and age, employees are expecting a lot from their bosses.

UPS 100

UPS 2007 2008 2006 100

Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  It can be as small as a little paperback book, or as big as a cookbook. I can also store email templates and phone "scripts" (bullet point items of what to cover on certain types of calls).

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

The Small Business Blog

MAY 30, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk You must set an example with your work ethic. I would add something to number 4: set an example with work-ethic, your attitude and how you communicate ie. Leo Thornton Said on June 1st, 2010 at 4:28 pm Yeah I agree that you have to lead by example.

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