Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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BMT Office Administration

JUNE 16, 2023

Hopefully this isn’t an issue that comes up for your payroll department often, but it’s important to know what to do, and get it right, in the event that it does happen. Wages and accrued benefits paid in the same calendar year as death are exempt from income tax withholding, but are subject to FICA and FUTA.

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Tips From T. Marie

FEBRUARY 14, 2018

Until recently, I really hadn’t given much thought to an online collaboration tool. For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. Things like graphics and image files. Dropbox just changed my mind.

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Clutter Coach

NOVEMBER 1, 2018

Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. To do for event flyer: Add event to calendar and make a note to RSVP (if necessary) on calendar several days before.

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Clutter Coach

DECEMBER 20, 2017

This is podcast #82 so I’ve done plenty of shows on content that isn’t in the book, probably another book worth. It means you don’t have to start from 0. If you’re not doing that every day, well, I can’t help you. It’s what makes you feel incomplete if you don’t do both things.

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Productivity Bits

FEBRUARY 10, 2011

Follow me on t witte r. The phone comes with 2GB microSD (capacity is up to 32GB) which makes it a decent storage device for documents and other files. The Calendar app is slick. With that in mind, I installed the following FREE applications just to extend the capacity of the phone just a little bit: BeamExplorer File Manager.

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Clutter Coach

NOVEMBER 17, 2014

If you’re married, you may decide one partner is responsible for paying the bills, so they go in that person’s in box (don’t have an inbox? Don’t read? If you don’t know where your “to reads” are, you can’t read them. Don’t pick too many spots. old catalogs.

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Productivityist

SEPTEMBER 20, 2021

Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. It’s not uncommon to keep personal and business life separate and in separate calendar apps. Fortunately, there is one planner to rule them all.

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Practically Perfect PA

AUGUST 2, 2016

how many of the Assistants mentioned that their organisations didn’t let them download software, still blocked Social Media sites and used old fashioned and out of date technology. However, sometimes they just live in their own bubble where new ways of working just don’t cross their path. Just resistant to change?

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BMT Office Administration

NOVEMBER 16, 2022

While individuals have until April 18, 2023, to file their personal income taxes, businesses have to start thinking about tax requirements a bit sooner. However, there is sometimes some confusion on which to send — and you don’t want to get it wrong. It is the end of the year, and that means that tax season is approaching.

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Practically Perfect PA

DECEMBER 17, 2015

Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. In order to avoid this, make calendars, post-its, and notebooks your new best friends. Personal robot assistants haven’t arrived yet (Siri doesn’t count), but you can still use technology to your advantage.

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Ian's Messy Desk

APRIL 24, 2014

Perhaps your boss is always looking over your shoulder, the dated technology gives you anxiety, or you can’t stand the fluorescent lights. File away completed projects, and do an assessment of what you really need to keep. Maybe your desk is too messy, or your colleagues are too loud. Clear all the clutter around your desk.

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Tips From T. Marie

MAY 4, 2016

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. You can also send files within a conversation effectively doing away with email.

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Practically Perfect PA

MARCH 27, 2015

Don’t forget to add tasks with deadlines to your Executive’s calendar. Don’t let your boss get away with a long task list. If you find vague tasks such as ‘clean out desk and files’ ask them to clarify what this means and suggest you do this instead. Evernote, Wunderlust, Any.do

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Ian's Messy Desk

JULY 27, 2011

Do not keep a bunch of calendars around. Don’t use loose notes that can easily get lost. Photocopy your message for your own files then send off the original. Have a simple filing system and keep it up to date. Get rid of things that don’t work: pens, gadgets, equipment, etc. Turn off the television.

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Office Dynamics

MARCH 1, 2016

For some, though, a home office doesn’t provide a consistent and reliable work environment. Remember to back up all important files , especially when using public Wi-Fi, to make sure you don’t lose anything. For many people, working at home is a dream come true. Get dressed for work.

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Step It Up VA Coaching

MARCH 24, 2011

Still, don’t you deserve a workspace that’s organized, bright, cheerful, and attractive? A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. Update your databases.

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Productivity Bits

MAY 12, 2011

Follow me on t witte r. And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Google Calendar. With Google Calendar you can easily manage your upcoming events. Copyright © 2011 Marlon Ribunal.

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The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. What if I couldn’t access the internet?

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Practically Perfect PA

MARCH 10, 2014

I don’t want dacquoise. Calendars are not just for appointments. Plus I don’t think it looks very good if it takes a few hours or days to do those basic jobs. Archive and search rather than file. Yes to Michael Kors’ party, I want the driver to drop me off at 9:30 and pick me up at 9:45 sharp.

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Virtual Moxie

APRIL 15, 2013

I don''t know what''s been up this last week, but people have come out of the woodwork to ask me how I get so much done without working crazy hours, and so I thought this would be a great time to revisit my productivity post from about this time two years ago (you can read it here ), and share any updates to it. To look at those a bit more.

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Office Dynamics

SEPTEMBER 30, 2013

It wasn''t long, however, before assembly robots started to replace average factory workers en masse. After all, why bother filling admin jobs when iPhone calendar apps are so simple to navigate? So at the present time, your admin job is safe: androids can''t climb stairs.

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Practically Perfect PA

NOVEMBER 4, 2014

The thing to remember with scenario based questions is that you don’t have to give a really complicated answer and you don’t have to pick examples that make you sound amazing. Obviously you have to give an example that shows you in the best light but don’t spend half an hour describing the scenario.

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Ian's Messy Desk

MAY 26, 2010

You don’t want papers to build up to the point where you look at it and you get discouraged. Files can be kept in open piles on a desk or in folders, according to your style. If you do keep stuff, keep it in a way so that it doesn’t jam up your life and you can find it again. File it, if necessary.

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Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. The executive’s calendar should be completely controlled by their assistant and the executive shouldn’t edit the calendar at all (in an ideal world!)

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Stephanie LH Calahan

FEBRUARY 11, 2011

  Today you will learn about 12 business productivity tools that they can't live without. It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file.   I asked some of my colleagues and readers to share their favorites.    1.

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Practically Perfect PA

AUGUST 1, 2013

It was a good first job but it was junior, didn’t pay much and required quite a long commute, I left quickly and went on to work as an Administrator at an Association. Getting to grips with calendar and email management. Establishing and maintaining filing systems. The role also had some PA tasks but was mainly admin.

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Make or Break Moments

JULY 19, 2010

I am at a point where there are some things I just can’t do anymore and a friend of mine once told me “delegate everything but your genius.&# So – I was off to find a virtual assistant. The first project – transcribe a one hour speech from an audio file. I started to look at their test scores.

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Step It Up VA Coaching

JUNE 2, 2011

If your child isn’t heading for overnight camp, if you can’t cut work hours or take a month off, how do you find the time and space to focus on your work, while avoiding a looped chorus of “Mom, I’m bored! Build your home/family activities into your calendar, just as you would any other task/event/appointment.

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Practically Perfect PA

FEBRUARY 1, 2016

My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. I have my brekkie and coffee while I respond to anything urgent, check in on the calendars and update my to-do list. Don’t be afraid to be assertive! I’m in the office by 9:30am.

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Dropbox International Collaborate Assertiveness 100

C-Suite Assistants

JANUARY 12, 2021

Far too much rests on your shoulders to let calendar planning, telephone calls, travel booking, and other administrative responsibilities interfere with your performance. But without these jobs, many executives are left to create their travel plans, file expense reports, and schedule meetings. Since 2000, More than 1.6

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Make or Break Moments

FEBRUARY 4, 2010

In the post, Why Customer Data is Essential for Effective Marketing – Especially for Your Customers Jean shares a personal example of how Disney and Chase bank missed the boat when it came to using the historical customer data they had on file. In Jean’s case, Chase sent a message that missed the boat on a variety of levels.

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Productivity Bits

SEPTEMBER 23, 2010

Follow me on t witte r. A n open loop, according to David Allen , is “anything pulling at your attention that doesn’t belong where it is, the way it is&#. You don’t actually try closing them out but must control them so that they won’t blow you up into pieces. Copyright © 2011 Marlon Ribunal.

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Agenda AT&T Calendars Stress 100

The Office Professionals Place

FEBRUARY 2, 2010

Don’t wait around the water cooler, listening to the rumor mill. and you don’t arrive until 9 a.m. This is frustrating because you have other projects you need to accomplish and you don’t like working last minute. Get the individual to talk to you by you talking to them. “Rules with an iron fist.&#

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Loosely Speaking

JUNE 24, 2009

I know, WP experts will advise me that it wasn’t magic but rather misbehavior of a dormant plugin or something else I did or misjudged. The only remaining big mess was the admin panel which wasn’t seeing its intended CSS and image files. A colleague recommended reinstallation of the wp-admin files.

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Stephanie LH Calahan

FEBRUARY 18, 2011

  I don't care what tool you receive your e-mail in, you still have to manage it or it will run you.  Our organization uses Google Apps for our e-mail, calendar and cloud solution. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing.

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