Office Dynamics

JANUARY 21, 2020

First, I have been entrenched in the administrative profession for 50 years. Office Dynamics specifically focuses on training and development for administrative professionals of all levels. Often referred to as a dying breed, let me explain. This is a very exciting time for the administrative professional.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

All Things Admin

JANUARY 8, 2024

Administrative professionals come at procedures from many different knowledge levels. Procedures are documented, step-by-step instructions for performing tasks or processes. Procedure – A documented, step-by-step guide that tells someone how to complete a certain task or process.

Administrative Professionals 52

Administrative Professionals Mentoring Forms PowerPoint 52

All Things Admin

FEBRUARY 27, 2024

Procedures are more than just documents; they are a roadmap for new hires, guiding them through the complexities of their new role and the company culture without constant supervision. The Power of Documentation If you have everything documented and ready to go when a new hire begins, it expedites the onboarding process.

Training 52

Training Policies Mentoring Project Management 52

Worxbee

APRIL 6, 2023

View this post on Instagram A post shared by Worxbee (@worxbee) The Benefits of an Action Plan When Hard Times Arise At Worxbee, when someone is hired, we feel like companies should strive to have an action plan, and for some reason, Administrative Professionals are not always given the same graces as other people joining the team.

Administrative Professionals 52

Administrative Professionals Email UPS 52

All Things Admin

MAY 3, 2023

I proofread and edited a lot of policy documents in that position. It impacts how we understand the documents and materials we handle each day. It’s often referred to as a percentage. Responsive Website – This term refers to a website that adapts based on the type of device (tablet, phone, laptop, desktop) used to view it.

Administrative Professionals 52

Administrative Professionals USPS Project Management Mentoring 52

Eat Your Career

FEBRUARY 21, 2023

For example, PACE is a certification for administrative professionals provided by ASAP. I can earn CEUs (or PDUs as they’re referred to) in many ways. Some people use a simple Word document or Excel spreadsheet. In full disclosure, I am deeply involved in the PACE program as its lead trainer. Other folks use OneNote.

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ASAP Training Learning Agenda 147

All Things Admin

JUNE 22, 2023

Your professional portfolio is a representation of who you are and what you can do, supported by tangible evidence, such as work samples, visual aids, certificates, etc. 3 Types of Professional Portfolios There are three types of professional portfolios: print, social, and digital. The proof is right in front of them.

Resume 52

Resume Interviewing Cover Letter Mentoring 52

All Things Admin

DECEMBER 18, 2020

Career organization is essential for any administrative professional who wants to have a long-lasting, successful career. What I’ve found over time is a lot of people don’t take the time to properly organize the documents and materials that support their career growth and development. Professional Network. References.

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Cover Letter Resume Business Cards Networking 98

Office Dynamics

MAY 9, 2017

Achieving excellence as an administrative professional is no different. For simple notes, I like to use sticky notes on the frame of my monitor as placeholders until I have a chance to document the change; when the monitor gets too crowded, then I know I need to make time for an update. REFERENCES. Lay the Foundation.

Mentoring 200

Mentoring Administrative Professionals 2016 Skills 200

Jen Lawrence

AUGUST 10, 2020

Over my 15+ years as an administrative professional and project manager, I found one tool to be indispensable for getting the answers I need and crossing things off my list. What exactly is this in reference to? And that is… using the email subject line. What do I need to do with this? What is the date associated with it?

Email 52

Email Project Management Administrative Professionals Forms 52

Office Dynamics

MARCH 4, 2012

Any professional should do this but I highly encourage administrative professionals to: Create a set of guidelines about how to do your job when you’re not there. Creating an Administrative Desk Reference Guide. Or, if you believe your job warrants a larger document, go for it!

Administrative Professionals 100

Administrative Professionals Phones Learning UPS 100

The Office Professionals Place

AUGUST 22, 2010

How many times do you search through those piles in an attempt to look for a document that isn’t there? Schedule time in the day to file documents or keep a pile of “frequently referred to&# files on your desk for easy access. • Paper Documents Use the color coded system for filing (ie.

Filing 100

Filing Finance 2010 IAAP 100

All Things Admin

JUNE 10, 2021

Organization is a pain point for many administrative professionals. Whether you realize it or not, you probably already have systems in place, both personally and professionally. However, because systems are so automatic, many people don’t have them documented. Documented systems: Allow someone else to fill in for you.

Travel 52

Travel Administrative Professionals Forms Filing 52

The Office Professionals Place

FEBRUARY 24, 2010

If you are not the person who can assist them, refer them to someone who can. 20 pts Being able to handle an overly exertive, anxious, non-trusting boss is a challenge to any professional. I would highly suggest that both new and more "seasoned" administrative professionals print this out and keep it close by.

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Administrative Professionals IAAP 2010 Filing 100

Office Dynamics

APRIL 19, 2010

Let’s face facts: The administrative profession is changing faster than some celebrities go through boyfriends. It doesn’t take a brain scientist to see that more and more firms are counting on employees and middle management to handle their own calls, prepare their own documents and make their own travel arrangements.

Skills 100

Skills Learning 2011 Phones 100

Office Dynamics

APRIL 19, 2010

Let’s face facts: The administrative profession is changing faster than some celebrities go through boyfriends. It doesn’t take a brain scientist to see that more and more firms are counting on employees and middle management to handle their own calls, prepare their own documents and make their own travel arrangements.

Skills 100

Skills Learning 2011 Phones 100

The Office Professionals Place

APRIL 11, 2010

For example, if you are talking about the organization of the meeting or its purpose, reference meeting materials or if this is a meeting that involves a specific group and there are written rules and regulations such as bylaws, make reference to them so that everyone understands the source of your concerns.

Agenda 100

Agenda Filing IAAP 2010 100

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to.

Time Zones 100

Time Zones ASAP IAAP International 100

The Office Professionals Place

JANUARY 5, 2010

So many of us decide in February that since we haven’t accomplished the goal set on January 1, it is hopeless, be consistent and persistent and refer back to your goals often. Write your goals down and refer back to them often; you may have to change your focus or create a new sub-goal. Be consistent.

2010 100

2010 Filing Goals IAAP 100

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. These are instructions for Word 2003. "I

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Admin Awards

JUNE 14, 2020

It is a compilation of significant online research, conversations with US and Global counterparts who have parallel role calibration efforts, and 10+ years of personal observation as a passionate administrative professional. ” Are you willing to take that first step?

Administrative Professionals 52

Administrative Professionals IAAP 2017 2022 52

The Office Professionals Place

AUGUST 10, 2009

Let the Past Go Unless you are asked, dont reference the previous supervisor and do not compare your previous supervisor to the new one. Clear your workspace; make it look presentable. A cluttered work area says that you are disorganized or disheveled, dont make this a first impression. Never speak negatively about a previous employee.

Filing 100

Filing IAAP Fax Social Media 100

Office Dynamics

MAY 18, 2020

Documents that were discussed around a meeting table and then edited by a single person now make their way to multiple colleagues via email. Who refers to a person. That refers to an object. However, most experts agree that “further” is figurative and “farther” is literal, while typically referring to a measurable distance.

Administrative Professionals 246

Administrative Professionals Travel Purchasing Email 246

Laughing all the Way to Work

JULY 29, 2009

With references like these how can I lose? Proofing documents can also be funny. Posted by Patricia Robb at 9:30 PM Labels: Administrative Assistant , administrative professional , funny ha ha , humour at work Reactions: 3comments: ProAdmin2 said. My current boss says we get along like a house on fire.

Time Zones 100

Time Zones IAAP Holidays 2009 100

All Things Admin

AUGUST 3, 2022

Every administrative professional needs a procedures manual. Procedures are documented processes that explain exactly how to complete a task. It’s easy to grab your binder, look up a procedure or refer to a checklist, and get on with your day. And you should absolutely have one of those. What happens if there’s a fire?

Administrative Professionals 80

Administrative Professionals Dropbox Mentoring Forms 80

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. To automatically insert a new row at the end of a table.

Time Zones 100

Time Zones IAAP 2009 International 100

All Things Admin

FEBRUARY 8, 2024

How are you supposed to document everything for reference, as well? If you want to make consistent progress on procedures documentation, you need to make it a habit, not a project. So, the trick is to find a way to integrate procedures documentation and process improvement into the natural flow of your daily work.

2024 52

2024 Mentoring Administrative Professionals Payroll 52

Laughing all the Way to Work

OCTOBER 11, 2009

If you approach your boss in a professional manner with the problems clearly set out and possible solutions, it will come across much better. Posted by Patricia Robb at 2:09 PM Labels: Administrative Assistant , administrative professional , job description , that is not my job Reactions: 3comments: The Jackal said.

Time Zones 100

Time Zones IAAP 2009 International 100

Office Dynamics

APRIL 7, 2017

Travel planning is infamous for being a huge time, patience, and sanity suck for administrative professionals. Administrative professionals are the second largest employment group in the United States and nearly every single admin doubles as a travel agent. Hey, can you book me a trip to San Francisco next week?”

Travel 188

Travel Administrative Professionals Agencies Calendars 188

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Lets enjoy our day together.© © Copyright Patricia Robb 2010 1 January, 2009 Happy New Year! After all, weve been doing it for a whole year now.

Time Zones 100

Time Zones 2009 IAAP 2008 100

Laughing all the Way to Work

DECEMBER 17, 2008

A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be prepared and think ahead. Maintaining a good bring-forward system is important to have things ready when needed. Be good at tracking things down. 411 Look Up 411.ca

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

MARCH 15, 2009

For paper things that I need to remember to follow up on, I put the letter or document in my Wait Bin (which is a tray for things I am waiting on). That wouldnt work for me because I dont have that many paper documents to bring forward, but I can see it being necessary if you have lots of items. Where can I put this paper? Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Who's the Real Boss?

AUGUST 31, 2020

Learn the lingo… The other benefit of reading other minutes from within your business is that you’ll get to learn the company lingo and acronyms and any other common business/ industry language found in minute documents. So your prep is done, and you’re walking in with your document all prepared and ready to go.

Agenda 98

Agenda AT&T Budget Google 98

Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. There are still jobs to be had, you just have to find them. 411 Look Up 411.ca

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Laughing all the Way to Work

DECEMBER 12, 2009

Posted by Patricia Robb at 8:41 PM Labels: Administrative Assistant , administrative professional , being professional , professional assistant , working smart Reactions: 4comments: Evesaid. Next week I would like to talk about meeting planning and give you some scheduling tips that have worked well for me.

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

AUGUST 29, 2009

Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. Many times I need to proof text and comment with my thoughts before he even looks at it. If you find some are outdated please let me know so I can remove them from this list.

Management 100

Management Time Zones IAAP 2009 100