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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Setting up employee personnel files is an important part of the recordkeeping process. These documents tend to be ones containing sensitive or confidential information. For instance, employers cannot include medical information in an employee’s general personnel file due to the Americans with Disabilities Act (ADA).

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

That’s not even mentioning all the paperwork involved in the onboarding process, such as employee handbooks , contact information, and direct deposit/banking information — just to name a few. These types of violations can cost your organization $75,000+ , so keeping confidential information separate is a must.

Filing 52
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What does it take to be a successful HR Assistant?

Page Personnel

The job also involves managing employee information and handling employee relations, so trust and discretion will be highly crucial. Trustworthiness : Every HR assistant will need to handle sensitive information at times, and will need to be trusted. He or she should be a people person who enjoys working with people.

Payroll 52
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Employee Records: End of year review & preparing for next year

BMT Office Administration

Personnel files serve as a way to document an employee’s relationship with a company and include the following: Basic employee information. These documents contain employee contact information, social security number, emergency contacts, address, and birthday. Hiring documents. Compensation. Post-employment records. Medical records.

Medical 52
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Establishing a Digital Presence

Recruit CRM

By digital presence, I mean that your organization and information about jobs that you are working on must be discoverable online. Update your site with new information as you progress in your business. This is just a precursor. to to the limitless possibilities of enhancing internet presence and building. This a bare minimum.

Temping 52
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How long do employers keep employee records?

BMT Office Administration

These include performance evaluations , signed copies of your employee handbook , employee identification numbers, emergency contact information, awards, training records, and termination letters. Payroll files. Your payroll files should include W-4s, W-2s, timesheets, direct deposits, and wage rates. Medical files.

Payroll 98
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Standard Operating Procedures: Tips for Creating Business Systems | Office Organization & Office Efficiency | OfficeArrow

www.officearrow.com

They ensure consistency of work results by creating a step-by-step process (a road map, if you will) of your responsibilities so that you are more productive. Flow Charts You might decide a flow chart will better illustrate the logic behind how your business process flows. Reply Like2learn Nov 3, 2010 10:45:38 AM Excellent information.