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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Acknowledgment of receipt of the employee handbook (When the company revises its handbook, provide a new version to all employees and have them sign a new confirmation of receipt and understanding.). These documents tend to be ones containing sensitive or confidential information. Health insurance forms. Training records.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

That’s not even mentioning all the paperwork involved in the onboarding process, such as employee handbooks , contact information, and direct deposit/banking information — just to name a few. These types of violations can cost your organization $75,000+ , so keeping confidential information separate is a must.

Filing 52
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What electronic record-keeping software best fits your needs?

BMT Office Administration

It also ensures that any information necessary is easily retrievable. Software systems also tend to be more secure for sharing sensitive information including employee forms with SSNs and other private data. However, it is best to avoid keeping unnecessary documents on file if they have private information. eFileCabinet.

Filing 98
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5 Tips For Recruiters To Hire Candidates With Disabilities

Recruit CRM

There might be a necessity to relocate their workstation, offer flexible working hours or even update your employee handbook. The word impairment might look fine in legal contexts but never use it when writing a job description. If not, you need to be ready to make some changes to help them settle in. A disability is what someone has.

Legal 52
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Three HR Tips Every CEO Should Know

Small Business CEO

Revisions in the I-9 Form. Anyone hired to work for any business in the United States on or after May 7 th , 2013, is required to complete the revised I-9 form for the U.S. The new I-9 form is nine pages in length and fortunately, a handbook for employers is available. You are urged to read the handbook for guidance.

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E-mail Etiquette

Laughing all the Way to Work

Email is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! 3) The name, contact information, and office hours of someone to contact if they require immediate assistance. Of course, be sure to check with your co-worker first before providing his or her information.

Etiquette 100