Office Dynamics

JANUARY 21, 2020

I have written 5 books for assistants, educated 300,000+ assistants, have worked with 70+ Fortune 500 companies, and coached 300+ executive/assistant teams. The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. Yes and no.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. When you integrate sharing – and creating – procedures into your onboarding process, it helps ensure a smooth transition for your new team members. Incorporate them into all relevant team calls, setting clear expectations for participation.

Training 52

Training Policies Mentoring Agenda 52

On The Job

FEBRUARY 9, 2009

Teams are pretty commonplace in the workplace these days, but that doesn't mean they're fun. Certainly, there are lots of folks who love teams. These are usually the people who put teams together, or make a living out of touting how teams are fun, pleasant, useful, efficient and productive. Or pleasant. Or efficient.

Promotion 100

Promotion Filing Mentoring Phones 100

BMT Office Administration

OCTOBER 4, 2022

This fed the need for new ways to track employee activity, as managers could no longer directly monitor their teams in person. An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. Employee monitoring methods for remote team members.

Filing 52

Filing 2020 Suppliers Social Media 52

Allwork

DECEMBER 5, 2022

This can include the cost of a dedicated work laptop, printer, phone and internet. You’ll also most likely need some office stationary like files, paper, pens and staplers. Plus, if the team is fully remote, employers may be able to avoid paying property insurance costs, or heating/cooling bills. .

Expenses 317

Expenses Equipment Home Office Salary 317

Page Personnel

OCTOBER 2, 2022

Handling day-to-day administration for one or more executives, a team or network, an admin assistant is the “eyes and ears” of a company, privy to unique and powerful insights about the company culture , performance and future direction. Administrative professionals are highly valuable to the smooth running of a business, team or office.

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

Success

MARCH 20, 2023

Companies like Facet Wealth or Empower offer automated investment options, but you can access a human financial adviser (or team of advisers) online if you have questions. Clients generally meet with traditional financial advisers in person, over the phone or via video chat. Will you file tax returns or help with tax-related questions?

Retirement 147

Retirement Interviewing Goals Phones 147

Practically Perfect PA

MAY 26, 2017

Assistants are asked to take down and remember a lot of information , so having a great note taking app on their phone can be pretty handy. My favourite feature is the folders that let me file all of my notes and the ability to doodle and draw over photos that I can then send on to my team.

Doodle 153

Doodle Filing Phones Management 153

Small Business CEO

JANUARY 22, 2020

It’s never been easier to save files to any connected device and print from your phone. Cloud trends of the past helped revolutionize collaborative work, allowing team members to edit and share documents from anywhere in the world. It seems like only yesterday that you could finally create and save documents in the cloud.

2020 67

2020 Filing Collaborate Phones 67

Office Dynamics

MAY 23, 2019

The other Chief, older, but very organized and uses online calendars and his phone as well. I prepare files with the documentation he will need for the meetings and leave on his desk. He does not use Google Calendar but has an iPhone. . I set reminders on my cell and Google Calendar.

Management 167

Management Calendars Administrative Professionals Google 167

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Office Dynamics

AUGUST 10, 2016

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. Learn to delegate.

Skills 100

Skills Filing Travel AT&T 100

Worxbee

AUGUST 30, 2022

Those who are sole business owners or those with a small team will benefit from having an EA. EAs can take notes, file or organize, do proactive research, meet clients, and arrange meetings. EAs = increased productivity Imagine this: You’re sitting in a meeting with three from your team. This brings us to our next point.

Agenda 52

Agenda Collaborate Budget Meeting Planning 52

On The Job

MARCH 29, 2018

I couldn't believe I did this, but I was nearly screaming at one of my employees on the phone and said if she was late again for work I was putting a note in her personnel file. She's going to drain your energy and your niceness until you end up screaming at her on the phone. Team members may ask one another "How are you?

Phones 114

Phones Filing Learning Management 114

All Things Admin

OCTOBER 26, 2023

When the pandemic began and offices shut down, businesses turned to video conferencing platforms like Zoom, Google Meet, and Teams to stay in touch and keep things running. ​ Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

Office Dynamics

OCTOBER 17, 2013

Mobile phones have come a long way since their initial transition from the battlefield to the workplace, and other technologies have proven just as valuable. Mobile phones are here to stay. Up to 60 percent of the world now uses the handy devices, so you can be sure that your phone will have a place at your side in your new job.

Staples 100

Staples Phones Filing AT&T 100

All Things Admin

MARCH 9, 2022

Here are some tips that help me: Turning off all of the rings, dings, and notifications for email, Slack, and messaging on my phone and computer. I keep specific actions on a sticky note for each file to help me get right into the flow of work. My brain doesn’t always work the way the rest of my team members’ brains do.

Management 134

Management Administrative Professionals Mentoring Keyboards 134

Recruit CRM

FEBRUARY 28, 2022

The benefit of this approach is that it widens the new, and more candidates can connect with the recruiting team. Paid trial projects: Paying candidates for a project where you can see everything from how they work in a team to how they complete their objectives is a precious option. More applicants can be screened.

Resume 75

Resume Interviewing Collaborate Phones 75

Worxbee

FEBRUARY 20, 2023

Working with an Administrative Professional can be like having a personal SWAT team on speed dial. You may need a vetted Administrative Professional on your team. You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls.

Administrative Professionals 52

Administrative Professionals Stress Email Budget 52

Productivityist

SEPTEMBER 20, 2021

But even the most productive and enthusiastic individuals, teams, and corporations require careful management, planning, and collaboration. Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Additionally, Monday also supports file sharing between various parties.

Doodle 52

Doodle Microsoft Outlook Calendars Collaborate 52

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person. Create a project checklist and ask all team members to use the form when asking for project assistance. This may require you to do some research and meet with other departments.

Goals 202

Goals Stress Filing Email 202

Office Dynamics

AUGUST 8, 2013

Headsets also reduce the physical discomfort that comes from cradling a phone receiver or holding it to your ear for lengthy calls. Learning to prioritize your own to-do list so that each task is accomplished before a critical deadline ensures that the whole team succeeds.

Filing 100

Filing Stress Phones Promotion 100

Page Personnel

AUGUST 26, 2022

They may be the first person that team members talk to when they arrive at work each day. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. When a manager doesn't have people skills, they won't inspire the team to achieve success.

Management 52

Management Payroll Fax Suppliers 52

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. Cloud – As businesses make the switch to cloud computing, collaboration between internal team members and external clients alike occurs daily.

Administrative Professionals 98

Administrative Professionals Social Media 2025 Mentoring 98

Office Dynamics

OCTOBER 15, 2013

File papers immediately instead of letting them linger, and assign each item on your desk to a designated spot. Dust furniture, remove sticky residue and stains from spilled food and drinks, and wipe down phones and keyboards. Nancy''s team produces dozens of articles every month for top internet sites.

Keyboards 100

Keyboards Filing Administrative Professionals Business Cards 100

Productivity Bits

JULY 26, 2016

You can get creative with the setup since it will depend on the location of your electrical outlets, but for maximum value, opt for a location away from your desk so that you won’t be tempted to check your phone as often. Multipurpose Filing Chest Repurpose a chest by giving it new functionality. Design can go a long way, too.

Home Office 100

Home Office Filing Phones Learning 100

Office Dynamics

APRIL 21, 2017

Suggest an innovative solution to a problem that’s been plaguing your team for ages. Switch up the location of your computer, your phone, and your work-in-progress files. It forces you to think differently and deeper. It pushes you to see things from new perspectives. Volunteer to do something you’ve never done before.

2017 188

2017 Environment Filing Goals 188

All Things Admin

DECEMBER 18, 2020

Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. Third Paragraph – Action : Suggest the course of action you’d like the reader to take, such as schedule a phone call or interview.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Practically Perfect PA

JULY 4, 2016

Taking phone calls, enquiries and general requests, handling all queries. Devising and maintaining office systems, including data management, CRM system and filing. As Lucy is travelling a lot, I do tend to work at home a bit and then we all meet as a team once a week or so to go through anything that needs dealing with.

Travel 186

Travel Social Media Suppliers Email 186

Stephanie LH Calahan

NOVEMBER 9, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Click on any of theself-evaluator tools below and receive your results online immediately! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

Fax 100

Fax Filing Networking Phones 100

Stephanie LH Calahan

JANUARY 26, 2011

  His team is global, so physical solutions (like white boards and sticky notes on a big wall) will not work for him.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place.   The other day a colleague asked about our suggestions for tools. 

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Office Dynamics

APRIL 8, 2016

email, instant chat, phone, text messaging, etc.). Quickly get these projects and/or tasks off of your desk, place them in a tickler file or schedule a reminder and revisit them at the appropriate time. The primary manager may be traveling and/or unavailable to answer your questions.

Management 100

Management Administrative Professionals International Mentoring 100

Office Dynamics

AUGUST 19, 2010

The blog is The Assistant’s Loft and the blogger shares some really useful information for assistants from tips on ordering flowers, phone etiquette, what not to do as an assistant (i.e. What else might you keep around for your leader or team? I recently came across a blog I grew to love fast. It’s perfect for assistants! Sewing kit.

Etiquette 100

Etiquette Filing Travel Phones 100

Office Dynamics

AUGUST 19, 2010

The blog is The Assistant’s Loft and the blogger shares some really useful information for assistants from tips on ordering flowers, phone etiquette, what not to do as an assistant (i.e. What else might you keep around for your leader or team? I recently came across a blog I grew to love fast. It’s perfect for assistants! Sewing kit.

Etiquette 100

Etiquette Filing Travel Phones 100

The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100