Professional Assistant Blog

SEPTEMBER 23, 2008

Whether you need help fixing up that company website, proofreading a report that your boss needs right away or even compiling reports that your boss gave you today and is asking for you to complete it yesterday. Hiring a freelancer can have great benefits. Truths of a Shy Writer can help you when you’re in a bind.

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

MAY 28, 2008

Here is my list: Drafting letters Scheduling meetings Managing boss's time Transcribing tapes Typing correspondence and lengthy documents Organizing yourself and others Filing Setting reminders and following up Managing bring-forward system Making travel arrangements Typing expense reports Managing boss's e-mail account as well as your own Sending (..)

Fax 100

Fax Phones Expenses Filing 100

Professional Assistant Blog

AUGUST 25, 2007

You want to tell your co-worker that you need to get a report from them within the hour. Yet you go on and on about how you want it to look, going into great detail of the type of report you want. If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips.

2008 100

2008 Cubicle 2007 Google Docs 100

Step It Up VA Coaching

MARCH 24, 2011

Time to make a clean sweep of your office, your business systems, and even your mind! File or toss that pile of papers into your newly streamlined filing system. In the future, try to deal with mail or faxes as they come in – either respond, toss or file – and make it a goal to touch each piece of paper only ONCE.

Filing 100

Filing Business Cards Fax AT&T 100

Professional Assistant Blog

FEBRUARY 29, 2008

You can then print a summary report to Excel of all of your hours for any time period, for any task, or for any client. Having all your communication with your clients be in one place, so there is never a question of when or if an e-mail was sent. All communication history is saved. Easily recording the time spent on each task.

2008 100

2008 Cubicle Google Docs 2007 100

Stephanie LH Calahan

DECEMBER 30, 2010

The Wall Street Journal reported that the average person spends over 150 hours per year just looking for information.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. There are some that think that one system should work for everyone. 

Filing 100

Filing AT&T Networking Phones 100

Professional Assistant Blog

OCTOBER 17, 2008

No one wants you to report the weather. Most of the time, they tend to stand in the middle of the elevator, for easier access to exit. If you have a cold, make sure to cover your mouth and nose, even if you don’t have a tissue. That’s what The Weather Network is for. You will make your day and everyone else’s a better one.

Etiquette 100

Etiquette UPS 2008 Cubicle 100

The Office Professionals Place

AUGUST 10, 2010

Was it necessary for Steve to release his anger on the intercom system? • Report the person and the problem immediately. This incident should have been immediately reported to authorities and the problem and the passenger would have been dealt with accordingly. Look into purchasing an all-in-one fax, printer, and copier.

2010 100

2010 Filing IAAP Fax 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. This will provide a wonderful support system, you will learn and improve skills, and have opportunities for leadership roles. Need a filing system? Look into purchasing an all-in-one fax, printer, and copier.

IAAP 100

IAAP Filing Administrative Professionals Skills 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

Stephanie LH Calahan

MARCH 12, 2010

Systems that Support Growth You see, while bamboo is known for its speedy growth (once it starts growing up) there is something below the surface that many do not know.   The rhizomes are the organism's growth system.    The intricate system of roots and growth make the plant amazingly strong. 

Networking 100

Networking Email Phones Filing 100

The Office Professionals Place

OCTOBER 26, 2009

“My dog ate the report.&# Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Look into purchasing an all-in-one fax, printer, and copier. “I don’t like Mondays. Got anymore?

2009 100

2009 Filing IAAP Fax 100

Stephanie LH Calahan

MAY 13, 2011

You can easily track personal and business finances, quickly see the profit/loss of the business, create invoices, review financial reports, import data AND easily transfer information to Turbo Tax (another program I'd recommend!) We can also generate reports to track our income. Paper Tiger Filing System Keeps Me Organized!

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Stephanie LH Calahan

DECEMBER 29, 2010

  In others, you may choose an electronic storage system rather than paper.  1 -- Make Sure Your Electronic System is Solid Organization is Key   One of the reasons that we often keep paper copies of things is because we are afraid that we will not be able to find the item again.  Make Sure You Back it Up!

Credit Card 100

Credit Card Filing Email Networking 100

Stephanie LH Calahan

JANUARY 26, 2011

Basecamp Both Joanne Lang and I recommended Basecamp. ( [link] ) The tool gives the ability for various team members to communicate and report in on status and there are some fantastic dashboard tools that give you an overall look at various sub projects.  Your Turn!   As the founder and CEO of Calahan Solutions, Inc.,

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Professional Assistant Blog

FEBRUARY 20, 2008

Your company may have a strict policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number.

2008 100

2008 2007 Cubicle Fax 100

Stephanie LH Calahan

AUGUST 16, 2010

" ~Peter Drucker When you consider your system for setting priorities, you must focus on doing the right things, rather than simply doing things right. That is one of the reasons that we created our special report: Priority Setting - Working on the Right Things. FIGURE OUT WHAT TO PAY ATTENTION TO NOW!

Management 100

Management Twitter Networking Fax 100

The Office Professionals Place

FEBRUARY 2, 2010

and tells you that he needs a report by 10 a.m. This is not a simple report and you will probably need to come in early to have it completed on time. He can be a bit unorganized (those last minute report requests) but he lets me run my own projects without all that micromgmt crap! If possible submit the plan in writing.

Filing 100

Filing 2010 2006 AT&T 100

The Office Professionals Place

SEPTEMBER 7, 2009

If deadlines cannot be set, a good practice would be to let team members know when you will be contacting them for a status report. Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! A new topic each month.

Filing 100

Filing IAAP Fax AT&T 100

The Office Professionals Place

MAY 11, 2010

The Bureau of Labor Statistics reports that in April, the national unemployment rate is at 9.9 Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Look into purchasing an all-in-one fax, printer, and copier.

Filing 100

Filing 2010 IAAP Assertiveness 100

Stephanie LH Calahan

MARCH 5, 2010

After all, nobody wants to write down "Wasted 90 minutes in Facebook” instead of writing that client report! List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2.     B Which is more important: “a-Plan Agenda” or “c-Draft budget report”?  

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

OCTOBER 10, 2012

Finding the right CRM software/system -- like many purchases we make for our business -- is not always simple and I'm sure that I can't solve this question in one blog post. All of the contact information that you want is in one place - emails, faxes, appts, tasks, file attachments.    2 - Contact Entry. .

Management 100

Management Social Media Fax Agenda 100

Stephanie LH Calahan

JANUARY 28, 2011

The report is free right? link] Yes, Marcia, the priority setting report is free to anyone that signs up.   She understands that every person is different and requires systems that work for them.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

Twitter 100

Twitter Interviewing Phones Networking 100

Laughing all the Way to Work

OCTOBER 11, 2009

Than me That - when should you use it and when should you leave it out? vs. i.e.

Time Zones 100

Time Zones IAAP 2009 International 100

The Small Business Blog

NOVEMBER 10, 2007

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk I told her I would report this incident to the police, and that I would be happy to help with any enquiry the police wanted to make. OnlineOffice: Overview Get the Flash Player to see this player. External Links External Links SynergyOne.co.uk

2007 100

2007 2008 2009 2006 100

Stephanie LH Calahan

DECEMBER 10, 2010

Thanks to Kerul Kassel of New Leaf Systems 36. " If I miss a deadline, if I don't return a call or email, if I haven't finished that report - will it kill anyone? This will help your whole system calm down. Thanks to Denise Landers of Key Organization Systems 86. What do I mean by "dissolve it"?

AT&T 100

AT&T Calendars Social Media Stress 100