Office Organization Success

AUGUST 17, 2009

Enrollment Form/Project Booking Form: depending on your profession you may have an enrollment form if you’re signing up a client to one of your coaching programs, or a project booking form if you’re a VA. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Professional Assistant Blog

JANUARY 28, 2008

Do you have a big project coming up and want to show your boss that you can handle this type of task ? Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ?

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Professional Assistant Blog

AUGUST 28, 2007

Here are the basic rules to do this: Start off with something positive, such as you have been working hard on whatever project you want to mention and show some results of this. Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. This will show that you are being pro-active.

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Office Organization Success

FEBRUARY 26, 2010

This file will contain things like the agreement form from your client, assessment forms, or details of any projects that you’ll be working on. I’m a big believer in creating main/sub folders for managing my filing system – both for paper-based and PC files. (If In your main client folder.

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Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

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Stephanie LH Calahan

NOVEMBER 19, 2010

  I've tried different systems and they don't work.  "  That was one of the first things she said to me on the phone.    Sometimes your focus and attention challenges can be directly related to the systems you have (or don't have) in your life. 

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Professional Assistant Blog

JANUARY 31, 2008

I have shared access to 4 different mailboxes for various products and projects. Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox?

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Professional Assistant Blog

JANUARY 30, 2008

If you need to do this for other functions, make sure to change the "Use function:" section to whatever type of calculation you need to do for your particular project. Now you have the total for each firm as well as the grand total listed. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Professional Assistant Blog

AUGUST 29, 2008

This will keep your project/goal in a manageable time frame, where you know how much time will be left once youve accomplished these tasks. Next, add a time frame to each task. For example, I will try to work on task A for 1 hour. Then I will work on Task B for 30 minutes and so on and so forth.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter. This allows them to keep it within site, but all projects are kept in an organized file.

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Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

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Professional Assistant Blog

APRIL 1, 2008

IM or iChat)with collaborators while working on the project. You can share documents, spreadsheets, and photos across computers and networks: since your document is stored on Googles server, its accessible from anywhere ! Also, a fun feature is you can chat (i.e. Posted on 2 April, 2008 6:28 PM The Professional Assistant This is a great idea.

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Professional Assistant Blog

MARCH 10, 2008

Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. At the height of my furore for being an efficient to-do list completing machine, I was regularly finding work to do. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. pamelahazelton    Franklin Covey - been using that system for 10+ years. It's all drag and drop, and I can even drag my to-dos. Works every time.

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Professional Assistant Blog

AUGUST 23, 2007

Take the most important task and (this is the important part), only focus on that task (with the exception of someone coming to you, phone calls, etc.) And remember, always break down your entire project or tasks into manageable chunks. Once you have completed all of your tasks, lavish in the fact that you are done!

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Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year?   Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. There are some that think that one system should work for everyone.  "  That means you don't have good systems.

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Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

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Stephanie LH Calahan

DECEMBER 23, 2009

First of all, there is not a perfect tool or a perfect system. So, this answer is based on my experimentation with the two main tools the question above refers to - a planner and a tickler file system. Anchor your system one place or the other, whichever seems most natural to you.

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Laughing all the Way to Work

SEPTEMBER 30, 2007

It is exciting when you get that phone call to tell you that you were selected for the job you applied for. how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc.

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Success

JULY 27, 2022

Virtual tools and resources can help you hire, manage projects, collaborate with far-flung team members and even make it look like you really do have an office. For project management, Devesh Dwivedi of BreakingThe9to5Jail.com says “I love BaseCamp. For that matter, who needs to travel to a meeting?

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Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. Record Your Phone Calls Like A Pro. Organize by project, and even use custom tags.   OK! 

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Stephanie LH Calahan

NOVEMBER 30, 2009

  Just because a task management system works for your co-worker or spouse does not mean it will work for you.   I've tried my phone and outlook, but I find that I don't even look at those lists.  IDEA #2 -- Identify a system that lets you think through your tasks in your way.    WAIT! 

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Stephanie LH Calahan

OCTOBER 8, 2010

Make a #project w/ do-able sized parts   AllisonDGraham   @ StephCalahan make a list. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

MAY 17, 2010

Coordinators have many options when it comes to picking a to-do list system. Also consider color-coding the index cards by project. The trick with hand-written lists is to pick one system and stick to it. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Stephanie LH Calahan

DECEMBER 6, 2010

  That started a deeper conversation that led to us talking on the phone and deciding to work together on a teleconference project scheduled for January.  If I had not taken the time to complete my profile, we probably would not be doing the project in January. Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  If you aren't particularly tech-savvy, you might feel more comfortable using a paper planner, rather than having to learn the ins and outs of an electronic diary system. Choose what you will use!

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The Marq

MAY 6, 2010

Company: Ingram Micro Duration: 3 months Location: Santa Ana Overall responsibility to coordinate the technical implementation of the infrastructure for global web platform Plans and manages the support of new technologies, application and system performance and reliability.

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Stephanie LH Calahan

MARCH 22, 2010

  We create opinions about our systems and processes and convince ourselves that it is the only way to do something.    Now, only with time passing do we understand how limiting their belief systems were!    Now, only with time passing do we understand how limiting their belief systems were! 

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Laughing all the Way to Work

JANUARY 22, 2008

Lynn Crosbie a Medical Assistant at a Research Hospital says, “Every time I learn something new, I write it in my manual, i.e. how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc.

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Stephanie LH Calahan

NOVEMBER 24, 2010

  Get rid of the activities and projects (and sometimes even people) that don't fit.    Do you let other people encroach on your time when you had planned to work on an important project?  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Stephanie LH Calahan

AUGUST 16, 2010

" ~Peter Drucker When you consider your system for setting priorities, you must focus on doing the right things, rather than simply doing things right. Do you have a large list of abandoned projects all sitting at various levels of incompletion? Do you have a list of projects that do not reflect your best work?

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The Office Professionals Place

NOVEMBER 25, 2009

We all know how difficult it can be to maintain a realm of sanity in the workplace when the phone is constantly ringing, clients are popping in and out of the office, a project is due, and you have a supervisor who is behaving like a ‘helicopter mom.’ Look into purchasing an all-in-one fax, printer, and copier.

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The Small Business Blog

JUNE 29, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk You quickly find these attributes make the difference between a successful project and just pissing your money and credibility away. I see many businesses making this mistake), shop around for phone services or use voip instead and so on.

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Stephanie LH Calahan

JANUARY 28, 2011

Work With Stephanie « 6 Tools to Help You Manage Large Projects with Local & Virtual Teams | Main | Monday Motivation - Michael Jordan on Failure » My first Twitterview with @marciahoeck - Decisive Productive Action Taken A little while back, I wrote to you about my theme for this year: decisive productive action. 

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The Office Professionals Place

SEPTEMBER 7, 2009

Follow-up does not mean frequent phone calls, emails, meetings, or standing over someone’s shoulder. Show your appreciation for each team members’ efforts by taking them to lunch or at the end of the project give a gift of thanks or a certificate of appreciation. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

MARCH 5, 2010

afreshspace   @ StephCalahan I just use a legal pad for daily to-do's but keep bigger or future projects in my outlook task list declutterlady   @ StephCalahan Hey, Stephanie, it's iPEP for me; 1 workspace/project w/ability to keep all in 1 place! I use toggl.com for everything in my business.

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The Office Professionals Place

NOVEMBER 4, 2009

This morning the phone rang - youve got an interview! If it is a project management position, prepare a project status review presentation or the like…you get the idea. Look into purchasing an all-in-one fax, printer, and copier. Youve been networking your little tail off. Worklife Line Chat Every Monday at 7 p.m

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